AWARD OUTCOME
What happened
Conwy County Borough Council published a contract award notice naming IVID Digital Security as supplier for CCTV maintenance supporting its Colwyn Bay control room and public-space CCTV estate. The award notice records a £270,701.65 net value (£324,841.98 gross) and a scheduled signature/start date of 1 November 2026; it does not confirm that a contract has been signed.
Published outcomeAward announced to IVID Digital Security for lot 1, subject to the notice’s scheduled future signature milestone.
Market significanceA specialist CCTV maintenance opportunity with a three-year stated initial period and an optional two-year renewal, covering public-space CCTV and the control-room element of remote-site CCTV.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
IVID Digital Security
98% confidenceAward 1 · Lots 1 · £270,701.65 net; £324,841.98 gross GBP · Named supplier in active award record; contract signature not confirmed
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Award 1 names supplier “IVID Digital Security” and records amount £270,701.65 and amountGross £324,841.98.
LIFECYCLE
Award or contract stage
Notice status
98% confidenceContract award notice published; award record status is active
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The process is labelled “Contract award notice on Find a Tender”; award 1 has status “active”.
Award decision date
98% confidence13 October 2026
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Award 1 date: 2026-10-13.
Signature status
99% confidenceNot confirmed; signature was scheduled for 1 November 2026
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Award milestone type “futureSignatureDate” is scheduled for 2026-11-01. No signed-contract field or completed signature milestone is supplied.
Scheduled service period
98% confidence1 November 2026 to 31 October 2029
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Award contractPeriod startDate is 2026-11-01 and endDate is 2029-10-31.
VALUES
Published values explained
Award value (net)
99% confidence£270,701.65
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Award 1 value.amount is 270701.65 GBP.
Award value (gross)
99% confidence£324,841.98
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Award 1 value.amountGross is 324841.98 GBP.
Process-level maximum value
96% confidence£145,000
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Process value_max is 145000 GBP.
Value interpretation
96% confidenceThe notice does not state whether the award value includes the optional renewal or equipment-change option.
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The award supplies values, an optional two-year renewal and an equipment-change option, but no value breakdown or value basis.
TIMELINE
Procurement timeline
Tender notice first published
97% confidence12 August 2026
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Release history records tender notice 076905-2026 published on 2026-08-12.
Submission deadline
99% confidence2 September 2026 at 12:00 BST
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Process submission_deadline: 2026-09-02T12:00:00+01:00.
Award decision
98% confidence13 October 2026
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Award 1 date: 2026-10-13.
Award notice publication
99% confidence14 October 2026
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Award notice document 097234-2026 datePublished: 2026-10-14.
Scheduled signature and start
98% confidence1 November 2026
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Scheduled futureSignatureDate is 2026-11-01; contractPeriod startDate is also 2026-11-01.
Initial end date
98% confidence31 October 2029
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Award contractPeriod endDate: 2029-10-31.
SCOPE
What was awarded
Service
98% confidenceMaintenance for public-space CCTV and the control-room element of the remote-site CCTV system
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Tender description states that the procurement was for a new maintenance service for these systems.
Excluded systems
99% confidenceTelecare System, Patriot Alarm System, and Synectics system from another local authority are excluded
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Tender description explicitly lists these exclusions.
Location
95% confidenceColwyn Bay / UKL13, United Kingdom
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The ARC is stated to be in Colwyn Bay; award delivery address region is UKL13.
Classification
99% confidenceCPV 92222000 — Closed circuit television services
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Award item additional classification lists CPV 92222000.
Lot structure
99% confidenceOne lot (lot 1)
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Tender and award both reference lot 1 only.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen competition
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Tender procurementMethod is “open”.
Published procedure detail
99% confidenceBelow threshold - open competition
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Tender procurementMethodDetails states “Below threshold - open competition”.
Regulatory context
97% confidenceProcurement Act 2023 stated; Welsh devolved regulations apply
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Tender legal basis is UKPGA 2023/54; buyer details state Welsh devolved regulations apply.
Competition information
99% confidenceNumber of bids, bidder identities, evaluation criteria, scores and reasons for selection are unknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Initial term
98% confidenceThree years scheduled: 1 November 2026 to 31 October 2029
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Award contractPeriod start and end dates.
Renewal
99% confidenceOptional two years; maximum extent date 31 October 2031
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Award hasRenewal is true, renewal description is “optional 2 years”, and maxExtentDate is 2031-10-31.
Options
99% confidenceOption to change CCTV systems and/or equipment
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Award options description states this option.
Renewal outlook
98% confidenceEstimate only: if the optional renewal is exercised, the arrangement could run to 31 October 2031
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Maximum extent date is 2031-10-31; exercise of the option is not confirmed.
COMMERCIAL VIEW
Commercial observations
Requirement transition
97% confidenceThe buyer states that the opportunity was initially advertised below threshold but the total value became apparent to be over threshold during evaluation.
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Tender description contains this statement.
Commercial value discrepancy
99% confidenceThe award’s net value (£270,701.65) exceeds the process-level maximum value (£145,000); no reconciliation is published.
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Award value.amount is £270,701.65; process value_max is £145,000.
Service flexibility
97% confidenceThe scope includes an option to change CCTV systems and/or equipment, creating potential variation in technical requirements.
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Award options description.
DATA QUALITY
Gaps and source limitations
Award versus contract status
99% confidenceThe notice supports an award announcement, not a confirmed signed contract or commenced service.
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A future signature milestone is scheduled for 1 November 2026; no completed signature evidence is supplied.
Threshold inconsistency
99% confidencePublished fields conflict: the narrative says the total value became over threshold, while procedure detail says below-threshold competition and the award field says aboveThreshold false.
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Tender description, procurementMethodDetails, and award aboveThreshold field.
Supplier legal identity
98% confidenceNo independently verified legal company name or company number is supplied. IVID Digital Security is retained as the source-reported, unverified supplier name.
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verified_company_name, verified_company_number, source_company_number and legal_name are null; identity status is not_applicable.
Lot detail
99% confidenceLot 1 has no published title, description or separate value.
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Lot 1 title, description and value fields are null.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Information not supplied in the published notice: bid count, bidder list, evaluation criteria, scores, award rationale, pricing breakdown and individual lot value.
- The source does not confirm signature, execution or service commencement; only a scheduled signature milestone and scheduled period start are supplied.
- The published threshold treatment is inconsistent across the narrative, procedure detail and award field.
- The source-reported supplier name has no supplied verified legal company name or company number.
- No reconciliation is supplied for the £145,000 process-level maximum value and the £270,701.65 net award value.
MARKET THEMES
Relevant award themes
Conwy CCTV maintenance awardIVID Digital SecurityConwy County Borough CouncilCCTV maintenance contractColwyn Bay ARCFind a Tender 097234-2026
COMMON QUESTIONS
About this award
Who was named in Conwy’s CCTV maintenance award?
IVID Digital Security was named as the supplier for award 1. Its legal company identity is not independently verified in the supplied data.
What is the value of the award?
The award record states £270,701.65 net and £324,841.98 gross. No published breakdown confirms treatment of options or renewal.
Has the contract been signed?
Not confirmed. The notice records a scheduled future signature date of 1 November 2026.
How long could the arrangement run?
The stated initial period ends on 31 October 2029, with an optional two-year renewal that could extend it to 31 October 2031.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.