AWARD OUTCOME
What happened
The Rotherham NHS Foundation Trust and Barnsley Hospital NHS Foundation Trust jointly ran an open procedure for a medical e-rostering software solution. HEALTHROTA LIMITED is named in a pending award worth £837,937.47 excluding VAT (£1,005,524.40 including VAT).
Published outcomeAward 1 is pending, not a concluded or signed contract. The published standstill ends on 21 October 2026 and a future signature date is scheduled for 30 November 2026.
Market significanceThis is a joint NHS procurement covering a broad e-rostering platform and related implementation, integration, training, support and maintenance services. The notice says each Trust intends to have a separate contract, while the published award value is presented at award level.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
HEALTHROTA LIMITED
99% confidenceAward 1 · Lots 1 · 837937.47 GBP · Pending award
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Verified company name is HEALTHROTA LIMITED (company number 10655443). Award 1 names HealthRota Limited as supplier, relates to lot 1, has pending status, and records £837,937.47 excluding VAT.
LIFECYCLE
Award or contract stage
Procurement status
98% confidenceComplete
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Tender status is "complete" in the supplied notice data.
Award status
99% confidencePending
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Award 1 has status "pending".
Contract conclusion
99% confidenceNot evidenced
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The award is pending and the notice records a future signature date rather than a completed signature.
Future signature date
98% confidence30 November 2026
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Award milestone type "futureSignatureDate" is scheduled for 2026-11-30T23:59:59Z.
VALUES
Published values explained
Award value excluding VAT
99% confidence£837,937.47
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Award 1 value amount is 837937.47 GBP; its gross amount is separately stated as 1005524.40 GBP.
Award value including VAT
99% confidence£1,005,524.40
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Award 1 value amountGross is 1005524.40 GBP.
Earlier estimated combined notice value
90% confidence£930,000
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Process value_max is 930000 GBP. Barnsley Hospital NHS Foundation Trust's role details say the estimated notice value shows the combined amount.
TIMELINE
Procurement timeline
Tender notice published
99% confidence31 July 2026
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Release history records tender notice 072775-2026 on 2026-07-31.
Tender submission deadline
99% confidence25 August 2026, 17:00 BST
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Process submission_deadline is 2026-08-25T17:00:00+01:00.
Award date
99% confidence12 October 2026
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Award 1 date is 2026-10-12.
Award notice published
99% confidence12 October 2026
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Award notice 096159-2026 was published on 2026-10-12T14:56:57+01:00.
Standstill end
99% confidence21 October 2026, 23:59:59 BST
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Award 1 standstillPeriod endDate is 2026-10-21T23:59:59+01:00.
Planned contract period
98% confidence1 December 2026 to 30 November 2029
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Award 1 contractPeriod startDate is 2026-12-01 and endDate is 2029-11-30.
SCOPE
What was awarded
Requirement
99% confidenceMedical e-rostering software solution
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The procurement title is "Medical Erostering Software Solution".
Functional scope
98% confidencePlanning, creation, management and optimisation of medical staff rotas
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The description states that the system is required to support these activities across both Trusts.
Included services
99% confidenceLicensing, implementation, configuration, data migration, integration, training, support, maintenance, upgrades and professional services
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These elements are expressly listed in the procurement description.
Classification
99% confidenceCPV 48180000 Medical software package; CPV 48000000 Software package and information systems
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Award item 1 lists these CPV classifications.
Lot structure
98% confidenceOne lot (lot 1)
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Tender data lists lot 1 only; award 1 is related to lot 1.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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Process procurement_method_details is "Open procedure".
Above-threshold status
99% confidenceAbove threshold
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Award 1 has aboveThreshold set to true.
Bid and evaluation information
99% confidenceUnknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Base term
98% confidence3 years
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The planned contract period runs from 1 December 2026 to 30 November 2029.
Extension options
99% confidenceOptional extension of 3 x 12 months
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Award 1 renewal description states "optional extension of 3 x 12 months".
Maximum potential end date
98% confidence30 November 2032
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Award 1 contractPeriod maxExtentDate is 2032-11-30T23:59:59Z.
Separate Trust contracts intended
96% confidenceYes
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Barnsley Hospital NHS Foundation Trust's role details state that each Trust intends to have separate contracts.
COMMERCIAL VIEW
Commercial observations
Award-value comparison
89% confidenceThe stated award value excluding VAT (£837,937.47) is below the earlier £930,000 estimated combined notice value.
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Award 1 amount is 837937.47 GBP; process value_max is 930000 GBP and is described as combined in the procuring entity role details.
Value allocation
97% confidenceNo Trust-level or separate-contract value split is published.
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The notice says separate contracts are intended but provides a single award-level value and no allocation between the two Trusts.
DATA QUALITY
Gaps and source limitations
Award maturity
99% confidencePending award; contract signing and commencement are not evidenced
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Award status is pending, with a scheduled future signature date. Information not supplied in the published notice confirms a completed signature or contract start.
Value presentation
97% confidenceAward-level value is not allocated between the two intended Trust contracts
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Separate contracts are intended, but only one award value is supplied.
Unpublished procurement detail
99% confidenceLot title, lot description, bid count, scoring, evaluation rationale, pricing breakdown and individual contract values are not supplied
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Information not supplied in the published notice data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award is pending; a signed or concluded contract is not evidenced.
- The notice indicates that separate contracts are intended for the two Trusts, but does not allocate the published award value between them.
- Information not supplied in the published notice: lot title and description, bid count, evaluation scores or rationale, pricing detail, separate contract values, signed-contract evidence and confirmed commencement.
MARKET THEMES
Relevant award themes
HEALTHROTA LIMITEDHealthRotamedical e-rostering softwareRotherham NHS Foundation TrustBarnsley Hospital NHS Foundation TrustNHS software procurementFind a Tender
COMMON QUESTIONS
About this award
Who is named as supplier for the medical e-rostering software award?
HEALTHROTA LIMITED (company number 10655443) is named for award 1.
Has the contract been signed?
No completed signature is evidenced. The award is pending and a future signature date of 30 November 2026 is scheduled.
What is the published award value?
£837,937.47 excluding VAT, or £1,005,524.40 including VAT, at award level.
How long is the planned contract term?
The planned base term is 1 December 2026 to 30 November 2029, with optional extensions of three 12-month periods.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.