✓Tender information last checkedLast checked 7 Oct 2026, 12:46.
Opportunity overview
The Commission is seeking to procure a fully bilingual (Welsh and English) Senedd business management system. The required solution will support functions including, but not limited to, Meeting Management, Senedd Member Management, Issue Management and the Management of Cross-Party Groups. The contract will include the supply, implementation and ongoing support of the solution.
The Commission seeks a sustainable, adaptable and supportable solution that can meet its current and future business requirements while providing long-term value, service continuity and the benefits of ongoing product investment.
Suppliers must demonstrate:
• successful delivery and operation of solutions with relevant or comparable capabilities;
• experience supporting parliamentary, legislative, democratic services, governance or similarly complex and regulated environments;
• an established, supportable and adaptable solution with demonstrable capability relevant to the Commission's requirements;
• a credible implementation and migration approach; and
• a clear, realistic and supportable route to meeting the Commission's functional and non-functional requirements
Suppliers must clearly distinguish between capabilities that are available within the proposed solution, those that will be delivered through configuration, and those that will require product development, customisation or other enhancement. Any such activity must form part of a credible, deliverable and supportable approach to meeting the Commission's requirements.
The Commission's strategic direction is to adopt Software as a Service (SaaS) solutions wherever appropriate. However, recognising the specialist nature of this market, suppliers may propose alternative delivery models where they can demonstrate that the proposed solution is an established, supportable and adaptable solution with demonstrable capability relevant to the Commission's requirements.
The Commission does not intend to commission the development of a wholly new solution. It is seeking approaches that maximise the reuse of existing and demonstrable capabilities, minimise bespoke development, and support long-term maintainability, interoperability, data portability, supplier competition and whole-life value.
The contract will be for an initial period of five years from the Go Live date, with the option for the Commission to extend the contract for up to a further five years.
Classification
CPV72000000 — IT services: consulting, software development, Internet and support
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
1279
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Bravo Solutions e-tendering portal at https://etenderwales.ukp.app.jaggaer.com/web/login.shtml, pqq_33929 - Senedd Business Management System
Further to the evaluation of the Conditions of Participation, we will look to invite a minimum of 5 suppliers to tender (assuming 5 or more suitable suppliers respond to the Conditions of Participation).
Covered By
GPA
Submission terms
Electronic Submission Policy
allowed
Languages
en
cy
Enquiry period
Ends
2 Nov 2026, 10:00
Expected award period
Ends
3 Mar 2027, 23:59
Recurrence
Dates
Entry 1
Starts
7 Oct 2031, 23:59
Contract terms
Financial Terms
As outlined in the Procurement documents
Lots and requirements
Entry 1
Id
1
Status
active
Has Renewal
Yes
Value
Including VAT
1,200,000
Amount
1,000,000
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
cost
Name
Contract Cost
Description
As outline din the Procurement documents
Numbers
Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
As outline din the Procurement documents
Numbers
Entry 1
Number
60
Weight
percentageExact
Second Stage
Minimum Candidates
5
Selection criteria
Criteria
Criterion 1
Type
economic
Description
As outlined in the Procurement documents
Criterion 2
Type
technical
Description
As outlined in the Procurement documents
Criterion 3
Description
As outlined in the Procurement documents
For Reduction
Yes
Suitability
Sme
Yes
Contract period
Starts
1 Sept 2027, 00:00
Ends
31 Aug 2032, 23:59
Max Extent Date
31 Aug 2037, 23:59
Renewal
Description
The option for the Commission to extend the contract for up to a further five year period
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Delivery locations
Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Published documents
Entry 1
Id
future
Document Type
biddingDocuments
Access Details
The Procurement documents will be available to access and view on the Bravo Solutions portal. Those suppliers who are not already registered on the portal will need to register. Registration is free and you can do this by going to the following link https://etenderwales.ukp.app.jaggaer.com/web/login.shtml. The Procurement documents can be found by searching for reference pqq_33929 - Senedd Business Management System.
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
071834-2026Preliminary market engagement notice on Find a Tender ·
2
094638-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Senedd Cymru / Welsh Parliament is seeking a bilingual Welsh and English business management system covering meeting, member, issue and cross-party group management. The contract covers supply, implementation, migration and ongoing support.
Who this may suit
Best suited to established suppliers of configurable SaaS or supportable alternative business-management platforms with proven delivery in parliamentary, legislative, democratic, governance or other complex regulated environments.
Key points identified
Bilingual capabilitySolution must be fully bilingual in Welsh and English.Evidence: "fully bilingual (Welsh and English) Senedd business management system"
Functional scopeSupport meeting management, Senedd member management, issue management and management of cross-party groups.Evidence: "support functions including, but not limited to, Meeting Management, Senedd Member Management, Issue Management and the Management of Cross-Party Groups"
Comparable delivery experienceDemonstrate successful delivery and operation of solutions with relevant or comparable capabilities.Evidence: "Suppliers must demonstrate: successful delivery and operation of solutions with relevant or comparable capabilities"
95% approved-analysis confidence9 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Senedd Cymru / Welsh Parliament is seeking a bilingual Welsh and English business management system covering meeting, member, issue and cross-party group management. The contract covers supply, implementation, migration and ongoing support.
Who this may suit
Best suited to established suppliers of configurable SaaS or supportable alternative business-management platforms with proven delivery in parliamentary, legislative, democratic, governance or other complex regulated environments.
Key deliverables
Fully bilingual Welsh and English system
Meeting, member, issue and cross-party group management
Implementation and data migration
Ongoing support
Clear distinction between standard capability, configuration and bespoke enhancement
SUPPLIER REQUIREMENTS
9 criteria identified
Bilingual capability
99% confidence
Solution must be fully bilingual in Welsh and English.
View supporting evidence
"fully bilingual (Welsh and English) Senedd business management system"
Functional scope
98% confidence
Support meeting management, Senedd member management, issue management and management of cross-party groups.
View supporting evidence
"support functions including, but not limited to, Meeting Management, Senedd Member Management, Issue Management and the Management of Cross-Party Groups"
Comparable delivery experience
98% confidence
Demonstrate successful delivery and operation of solutions with relevant or comparable capabilities.
View supporting evidence
"Suppliers must demonstrate: successful delivery and operation of solutions with relevant or comparable capabilities"
Relevant sector experience
98% confidence
Demonstrate experience in parliamentary, legislative, democratic services, governance, or similarly complex and regulated environments.
View supporting evidence
"experience supporting parliamentary, legislative, democratic services, governance or similarly complex and regulated environments"
Implementation and migration
98% confidence
Provide a credible implementation and migration approach.
View supporting evidence
"a credible implementation and migration approach"
Product maturity and adaptability
98% confidence
Propose an established, supportable and adaptable solution with demonstrable relevant capability.
View supporting evidence
"an established, supportable and adaptable solution with demonstrable capability relevant to the Commission's requirements"
Capability transparency
99% confidence
Clearly distinguish available capability, configuration, and product development, customisation or enhancement required.
View supporting evidence
"Suppliers must clearly distinguish between capabilities that are available... configuration... product development, customisation or other enhancement."
Reuse of existing capability
99% confidence
Maximise reuse of existing demonstrable capability and minimise bespoke development; a wholly new solution is not sought.
View supporting evidence
"does not intend to commission the development of a wholly new solution" and "maximise the reuse of existing and demonstrable capabilities, minimise bespoke development"
Supplier eligibility criteria
94% confidence
No separate legal, financial, insurance, company-size or geographic eligibility criteria are stated in the supplied evidence.
View supporting evidence
No such criteria are provided in the opportunity data.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
95% confidence
Up to GBP 1,000,000.
View supporting evidence
process.value_max: 1000000 GBP; lot 1 value_amount: 1000000 GBP
Contract term
99% confidence
Initial five years from Go Live, with an option to extend for up to a further five years.
View supporting evidence
"initial period of five years from the Go Live date... extend... up to a further five years"
Pricing and payment terms
99% confidence
Unknown.
View supporting evidence
Not stated in the supplied evidence.
Delivery
Delivery model
98% confidence
SaaS is preferred where appropriate; alternative models may be proposed if they are established, supportable, adaptable and demonstrably relevant.
View supporting evidence
"strategic direction is to adopt Software as a Service (SaaS) solutions wherever appropriate"; suppliers "may propose alternative delivery models"
Delivery location
87% confidence
UKL22 (Cardiff and Vale of Glamorgan) is listed as the delivery region.
View supporting evidence
locations: Delivery location region "UKL22"
Go-live date
99% confidence
Unknown.
View supporting evidence
No contract start or Go Live date is stated.
PROCEDURE
How to respond
Notice status
99% confidence
Open tender opportunity.
View supporting evidence
display_status: "open"; source_status: "active"
Procedure
99% confidence
Selective procurement using a competitive flexible procedure.
The solution must support both Welsh and English, which may require demonstrable bilingual user interface, content, support and implementation capability.
View supporting evidence
"fully bilingual (Welsh and English)"
Customisation risk
98% confidence
Suppliers must identify any custom development or enhancement; the buyer seeks to minimise bespoke development and will expect a credible supportable delivery approach.
View supporting evidence
"clearly distinguish" customisation and enhancement; "minimise bespoke development"
Long-term continuity risk
98% confidence
The buyer prioritises long-term value, service continuity, maintainability, interoperability, data portability and supplier competition.
View supporting evidence
"long-term value, service continuity" and "long-term maintainability, interoperability, data portability, supplier competition"
Detailed tender documentation
95% confidence
Bidding documents are not supplied, so detailed evaluation criteria, response format, contractual terms and pricing model are unknown.
View supporting evidence
documents includes a future biddingDocuments record with no title or URL.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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