✓Tender information last checkedLast checked 9 Oct 2026, 13:56.
Opportunity overview
Historic England wishes to procure a full SaaS digital preservation system to enable the care of Historic England’s existing digital archive content, and to facilitate long-term care of data sets which are being created by Historic England teams, and which do not currently form part of the Digital Archive. The requirement is for a system which provides full digital preservation capabilities in line with the OAIS reference model, ISO14721. The solution must include data hosting of the content stored in the Digital Archive in a cyber-secure environment as set out in the technical specification which forms part of this procurement pack.
Full details of this project can be found in the ITT.
Classification
CPV48329000 — Imaging and archiving system
CPV48613000 — Electronic data management (EDM)
CPV48810000 — Information systems
CPV72222300 — Information technology services
Lots
Lot 1AED 1.2m · Source currency differs from tender
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
4 published notice versions reviewed by ProcuraAxis.
4 VERSIONS
1
070896-2026Preliminary market engagement notice on Find a Tender ·
2
070922-2026Preliminary market engagement notice on Find a Tender ·
3
071828-2026Preliminary market engagement notice on Find a Tender ·
4
095640-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Historic England is seeking a full SaaS digital preservation system for its existing Digital Archive and newly created datasets. The system is expected to provide digital preservation capabilities aligned with the OAIS reference model (ISO 14721) and include cyber-secure data hosting. The procurement is open for tender submissions.
Who this may suit
Relevant to suppliers of SaaS digital preservation platforms, electronic records/data management systems, archival hosting and information technology services. Detailed technical, eligibility and commercial requirements are stated to be in the ITT but are not supplied here.
Key points identified
System typeFull SaaS digital preservation systemEvidence: “Historic England wishes to procure a full SaaS digital preservation system”
Digital preservation standardCapabilities in line with the OAIS reference model, ISO 14721Evidence: “full digital preservation capabilities in line with the OAIS reference model, ISO14721”
Data hostingHosting for content stored in the Digital ArchiveEvidence: “The solution must include data hosting of the content stored in the Digital Archive”
90% approved-analysis confidence8 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Historic England is seeking a full SaaS digital preservation system for its existing Digital Archive and newly created datasets. The system is expected to provide digital preservation capabilities aligned with the OAIS reference model (ISO 14721) and include cyber-secure data hosting. The procurement is open for tender submissions.
Who this may suit
Relevant to suppliers of SaaS digital preservation platforms, electronic records/data management systems, archival hosting and information technology services. Detailed technical, eligibility and commercial requirements are stated to be in the ITT but are not supplied here.
Key deliverables
Full SaaS digital preservation system
Digital preservation capabilities aligned with the OAIS reference model / ISO 14721
Cyber-secure hosting for Digital Archive content
Support for existing archive content and newly created Historic England datasets
SUPPLIER REQUIREMENTS
8 criteria identified
System type
99% confidence
Full SaaS digital preservation system
View supporting evidence
“Historic England wishes to procure a full SaaS digital preservation system”
Digital preservation standard
98% confidence
Capabilities in line with the OAIS reference model, ISO 14721
View supporting evidence
“full digital preservation capabilities in line with the OAIS reference model, ISO14721”
Data hosting
97% confidence
Hosting for content stored in the Digital Archive
View supporting evidence
“The solution must include data hosting of the content stored in the Digital Archive”
Cyber security
94% confidence
Cyber-secure hosting environment, with detail in the technical specification
View supporting evidence
“in a cyber-secure environment as set out in the technical specification”
Detailed specification
99% confidence
Contained in the ITT/procurement pack; not supplied in the source evidence
View supporting evidence
“Full details of this project can be found in the ITT.”
Supplier eligibility requirements
99% confidence
Unknown
View supporting evidence
No eligibility, financial standing, insurance, location, company-size or supplier-selection requirements are provided in the supplied notice data.
SME suitability
99% confidence
Unknown
View supporting evidence
suitable_for_sme is null.
VCSE suitability
99% confidence
Unknown
View supporting evidence
suitable_for_vcse is null.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Stated overall maximum value
83% confidence
£1,160,000 GBP
View supporting evidence
Process value_max is 1160000 and currency is GBP.
Lot value
95% confidence
1,160,000 AED
View supporting evidence
Lot 1 value_amount is 1160000 and currency is AED.
Pricing/payment terms
99% confidence
Unknown
View supporting evidence
No pricing model, payment terms or contract commercial terms are supplied.
Delivery
Buyer location
95% confidence
Swindon, United Kingdom (SN2 2EH)
View supporting evidence
Buyer location is listed as Swindon, UKK14, SN22EH, United Kingdom.
Service delivery location
99% confidence
Unknown
View supporting evidence
The supplied location is labelled buyer location; no delivery location is stated.
Contract dates
99% confidence
Unknown
View supporting evidence
contract_start_at and contract_end_at are null.
PROCEDURE
How to respond
Notice status
99% confidence
Open / active tender
View supporting evidence
display_status is “open” and source_status is “active”.
Procurement method
90% confidence
Open
View supporting evidence
procurement_method is “open”.
Procedure detail
90% confidence
Competitive flexible procedure
View supporting evidence
procurement_method_details is “Competitive flexible procedure”.
Submission deadline
99% confidence
4 November 2026, 09:30 UTC
View supporting evidence
submission_deadline is 2026-11-04T09:30:00+00:00, also recorded for Lot 1.
Lot structure
98% confidence
One active lot; no lot title or description supplied
View supporting evidence
One lot with lot_id “1” is present; title and description are null.
RISKS AND UNKNOWNS
Points requiring attention
Currency contradiction
99% confidence
The process-level maximum value is stated in GBP, while the only lot value is stated in AED, both with the same numeric amount (1,160,000). The correct currency cannot be determined from the supplied evidence.
The source records procurement method as “open” and procedure detail as “Competitive flexible procedure”. These are reported as supplied; the applicable route should be confirmed in the ITT/notice.
View supporting evidence
procurement_method is “open”; procurement_method_details is “Competitive flexible procedure”.
Incomplete lot detail
99% confidence
Lot 1 has no title or description, so no further lot-specific scope can be established.
View supporting evidence
Lot 1 title and description are null.
Unseen tender documentation
99% confidence
The notice says that full project details and technical specifications are in the ITT, which was not supplied. Material requirements may therefore be missing from this analysis.
View supporting evidence
“Full details of this project can be found in the ITT” and reference to a technical specification forming part of the procurement pack.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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