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PROCUREMENT OPPORTUNITY

Provision of Travel Management Services

University of Strathclyde · tender

Tender information last checkedLast checked 15 Oct 2026, 18:17.

Opportunity overview

The Supplier shall provide a fully managed Travel Management Service that is cost-effective, responsive and aligned to the University's operational, sustainability and duty of care objectives. The service shall support traveller safety and wellbeing, facilitate informed low-carbon travel choices, deliver value for money, and provide a timely, efficient, user-friendly and high-quality customer experience.

Classification

  • CPV63516000 — Travel management services
  • CPV63510000 — Travel agency and similar services
  • CPV63515000 — Travel services
  • CPV79997000 — Business travel services

Lots

  • The University of Strathclyde is seeking to appoint an experienced Travel Management Company to provide a comprehensive, cost-effective and responsive managed travel service for University staff and students. The contract will cover UK and international travel and associated services, including air travel, rail travel, accommodation, ferry and Eurostar travel, vehicle hire, airport transfers, visa support, meetings and conference bookings, longer-term accommodation, and individual and group student travel. The appointed supplier will provide a fully managed service through an online booking tool and offline booking channels, supported by a dedicated account management and administration team and 24 hours a day, 7 days a week, 365 days a year booking, travel advice, emergency assistance and disruption support. The service must support the University’s Travel Policy and approval processes, deliver access to appropriate fares and rates, including relevant Global Distribution System, direct-connect and New Distribution Capability content, and provide transparent pricing and price-matching capability. The contract will also include comprehensive traveller risk management and duty-of-care services, including destination risk information, real-time traveller location and “who is where” capability, proactive alerts, emergency communications, escalation, relocation and repatriation support. The supplier must support accessible, student and group travel, and the University’s international and transnational education activities. The supplier will be required to provide sustainability information and carbon-emissions data, management information, benchmarking, key performance indicator reporting, contract management, continuous improvement, training and promotion of the service. Further details of the requirements are set out in the procurement documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UOS-37290-2025
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
Yes
Review Details
An economic operator that suffers, or risks suffering, loss, or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
63516000
Description
Travel management services

Submission Method

electronicSubmission

Communication

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The bidder should provide its (“average”) yearly turnover for the number of financial years specified in the relevant Contract Notice. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Professional Risk Indemnity Insurance). The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance). The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Public Liability Insurance)
Minimum
Bidders will be required to have a minimum “average” yearly turnover of 15,000,000 GBP for the last three (3) years. It is a requirement of this contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. The bidder shall maintain in force with reputable insurers employer’s liability insurance and public liability insurance in the sum of not less than GBP10,000,000 in respect of any one incident and unlimited as to numbers of claims. The bidder shall maintain in force with reputable insurers professional liability insurance in the sum of not less than GBP2,000,000 in respect of any one incident and unlimited as to numbers of claims. Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.

Applies To

supplier
Criterion 2
Type
technical
Description
Please provide relevant examples of supplies and/or services carried out during the last three years as specified
Minimum
Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice. Examples provided should be relevant and proportionate to the procurement exercise. This question will have a minimum score of 2. Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.

Applies To

supplier

Covered By

GPA

Tender Period

Ends
16 Nov 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Expected award period

Starts
16 Nov 2026, 12:00

Bid Opening

Date
16 Nov 2026, 12:00

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Recurrence

Description
October 2030

Lots and requirements

Entry 1
Id
1
Description
The University of Strathclyde is seeking to appoint an experienced Travel Management Company to provide a comprehensive, cost-effective and responsive managed travel service for University staff and students. The contract will cover UK and international travel and associated services, including air travel, rail travel, accommodation, ferry and Eurostar travel, vehicle hire, airport transfers, visa support, meetings and conference bookings, longer-term accommodation, and individual and group student travel. The appointed supplier will provide a fully managed service through an online booking tool and offline booking channels, supported by a dedicated account management and administration team and 24 hours a day, 7 days a week, 365 days a year booking, travel advice, emergency assistance and disruption support. The service must support the University’s Travel Policy and approval processes, deliver access to appropriate fares and rates, including relevant Global Distribution System, direct-connect and New Distribution Capability content, and provide transparent pricing and price-matching capability. The contract will also include comprehensive traveller risk management and duty-of-care services, including destination risk information, real-time traveller location and “who is where” capability, proactive alerts, emergency communications, escalation, relocation and repatriation support. The supplier must support accessible, student and group travel, and the University’s international and transnational education activities. The supplier will be required to provide sustainability information and carbon-emissions data, management information, benchmarking, key performance indicator reporting, contract management, continuous improvement, training and promotion of the service. Further details of the requirements are set out in the procurement documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Has Renewal
Yes
Has Options
Yes
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
85
Criterion 2
Type
price
Description
15

Contract period

Duration In Days
720

Renewal

Description
The contract is subject to two up to 12-month extensions. Any extension is to be exercised at the University's entire discretion and will only be valid upon written notification to the Tenderer no later than 30 days prior to the expiry of the preceding term.

Submission terms

Variant Policy
notAllowed

Options

Description
In line with Regulation 72- Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
63510000
Description
Travel agency and similar services
Entry 2
Scheme
CPV
Id
63515000
Description
Travel services
Entry 3
Scheme
CPV
Id
79997000
Description
Business travel services

Delivery locations

Entry 1
Region
UKM82

Delivery Location

Description
University of Strathclyde

Buyer, suppliers and contacts

Organisation 1
Name
University of Strathclyde
Id
GB-FTS-135284

Identifier

Legal Name
University of Strathclyde

Address

Street Address
Learning & Teaching Building, 49 Richmond Street
Locality
Glasgow
Region
UKM82
Postal Code
G1 1XU
Country Name
United Kingdom

Contact

Name
Mrs Laura A Shaw
Telephone
+44 7811592949

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Glasgow Sheriff Court
Id
GB-FTS-2553

Identifier

Legal Name
Glasgow Sheriff Court

Address

Street Address
1 Carlton Place
Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Glasgow · UKM82 · G1 1XU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 069771-2026planning ·
  2. 097648-2026tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

University of Strathclyde seeks an experienced travel management company for a fully managed UK and international travel service for staff and students. Scope includes booking channels, travel content, traveller risk and duty-of-care support, reporting, sustainability data, account management and 24/7 assistance.

Who this may suit

Strong fit for established travel management providers able to manage corporate, student, group and international travel, with online and offline booking, emergency support, risk management and travel-data reporting capabilities.

Key points identified

  • Managed travel serviceFully managed, cost-effective and responsive travel management service for staff and students.Evidence: “provide a comprehensive, cost-effective and responsive managed travel service for University staff and students.”
  • Travel scopeUK and international travel plus air, rail, accommodation, ferry, Eurostar, vehicle hire, airport transfers, visa support, meetings/conferences, longer-term accommodation and student/group travel.Evidence: “The contract will cover UK and international travel and associated services, including air travel, rail travel, accommodation, ferry and Eurostar travel, vehicle hire, airport transfers, visa support, meetings and conference bookings, longer-term accommodation, and individual and group student travel.”
  • Booking channelsOnline booking tool and offline booking channels.Evidence: “fully managed service through an online booking tool and offline booking channels”
96% approved-analysis confidence9 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
097648-2026
OCID
ocds-h6vhtk-06d210
First published
23 Jul 2026
Last checked
15 Oct 2026, 18:17
Notice versions reviewed
2
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
15 Oct 2026
Read the analysis methodology →