✓Tender information last checkedLast checked 20 Oct 2026, 15:27.
Opportunity overview
This tender is for a supplier to undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail). Additionally, the Supplier will be required to undertake the marketing and associated letting of vacant premises across Herefordshire.
The estimated value of this contract is expected to be in the region of £250,000 over the full term (including any extension options), however, the actual value will be subject to the service need and the supplier's performance. The maximum spend under this contract will not exceed £450,000.
The contract term is for 3 years with the option for up to two extensions of up to 12 months each (3+1+1). Individual packages of work issued under the contract may extend beyond the life of the overarching agreement.
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
ocds-h6vhtk-06be24
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar:
https://www.supplyingthesouthwest.org.uk
UPDATE 20/10/2026: If you are experiencing technical issues when trying to use the above link, please use the following link instead https://procontract.due-north.com/
Has Recurrence
Yes
Published risks
During the contract term, changes to legislation, statutory guidance, regulatory requirements or RICS Code of Conduct may materially affect the service specification, delivery model, staffing requirements, reporting obligations or cost of delivery. The nature and extent of any such changes cannot be fully determined at the time of tender and may adversely affect satisfactory contract performance if they occur. The Contract may therefore require modification in accordance with the Procurement Act 2023 should this known risk materialise.
The tender deadline has been extended until Monday 26th October 2026 at 11:00am.
An additional URL link has been provided to access the opportunity and submit a response, due to a temporary technical problem with the link.
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
060312-2026Preliminary market engagement notice on Find a Tender ·
2
089866-2026Tender notice on Find a Tender ·
3
099041-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Herefordshire Council is seeking an estate-agency services supplier for its non-retail commercial property estate. The stated work includes rent reviews, lease renewals, lease re-gearing, other lease events, and marketing and letting vacant premises in Herefordshire.
Who this may suit
Potential fit for suppliers that explicitly provide commercial estate agency and lease-event services, including marketing and letting of vacant commercial property. Supplier eligibility, credentials and detailed evaluation requirements are not stated in the supplied notice data.
Key points identified
Service scopeUndertake rent reviews, lease renewals, lease re-gearing and other lease events for the Council's commercial property estate, excluding retail.Evidence: "undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail)"
Vacant-property activityUndertake marketing and associated letting of vacant premises across Herefordshire.Evidence: "undertake the marketing and associated letting of vacant premises across Herefordshire"
Retail estate exclusionRetail property is excluded from the stated commercial estate scope.Evidence: "commercial property estate (excluding retail)"
96% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Herefordshire Council is seeking an estate-agency services supplier for its non-retail commercial property estate. The stated work includes rent reviews, lease renewals, lease re-gearing, other lease events, and marketing and letting vacant premises in Herefordshire.
Who this may suit
Potential fit for suppliers that explicitly provide commercial estate agency and lease-event services, including marketing and letting of vacant commercial property. Supplier eligibility, credentials and detailed evaluation requirements are not stated in the supplied notice data.
Key deliverables
Rent reviews
Lease renewals
Lease re-gearing and other lease events
Marketing of vacant premises
Associated letting of vacant premises
SUPPLIER REQUIREMENTS
6 criteria identified
Service scope
99% confidence
Undertake rent reviews, lease renewals, lease re-gearing and other lease events for the Council's commercial property estate, excluding retail.
View supporting evidence
"undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail)"
Vacant-property activity
99% confidence
Undertake marketing and associated letting of vacant premises across Herefordshire.
View supporting evidence
"undertake the marketing and associated letting of vacant premises across Herefordshire"
Retail estate exclusion
99% confidence
Retail property is excluded from the stated commercial estate scope.
View supporting evidence
"commercial property estate (excluding retail)"
Supplier eligibility criteria
98% confidence
Unknown.
View supporting evidence
No eligibility criteria are provided in the supplied opportunity data.
SME suitability
99% confidence
Unknown.
View supporting evidence
"suitable_for_sme": null
VCSE suitability
99% confidence
Unknown.
View supporting evidence
"suitable_for_vcse": null
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
99% confidence
Expected to be approximately £250,000 over the full term including extension options; actual value depends on service need and supplier performance.
View supporting evidence
"expected to be in the region of £250,000 over the full term (including any extension options), however, the actual value will be subject to the service need and the supplier's performance"
Maximum spend
99% confidence
£450,000.
View supporting evidence
"The maximum spend under this contract will not exceed £450,000."
Lot value
99% confidence
Lot 1 value amount is £450,000.
View supporting evidence
Lot 1: "value_amount": 450000, "currency": "GBP"
Commercial terms and pricing mechanism
98% confidence
Unknown.
View supporting evidence
No pricing mechanism or detailed commercial terms are included in the supplied data.
Delivery
Delivery area
98% confidence
Herefordshire / UKG11.
View supporting evidence
"vacant premises across Herefordshire"; delivery location region: "UKG11".
Contract term
99% confidence
3 years, with up to two extensions of up to 12 months each (3+1+1).
View supporting evidence
"The contract term is for 3 years with the option for up to two extensions of up to 12 months each (3+1+1)."
Package duration
99% confidence
Individual work packages may continue beyond the overarching agreement's term.
View supporting evidence
"Individual packages of work issued under the contract may extend beyond the life of the overarching agreement."
One active lot is supplied, but it has no title or description.
View supporting evidence
Lot 1: "title": null, "description": null, "status": "active".
RISKS AND UNKNOWNS
Points requiring attention
Detailed tender requirements unavailable
98% confidence
Credentials, insurance, evaluation criteria, pricing model, service levels and submission instructions are unknown from the supplied data.
View supporting evidence
The supplied record contains only notice-level scope, value, term and deadline information; no detailed tender documents or criteria are supplied.
Variable demand and value
99% confidence
Actual call-off/work-package value is uncertain because it depends on service need and supplier performance; the maximum spend is £450,000.
View supporting evidence
"actual value will be subject to the service need and the supplier's performance"; "maximum spend ... will not exceed £450,000".
Potential work beyond agreement term
99% confidence
Individual packages may extend beyond the overarching agreement term, creating a possible longer delivery commitment.
View supporting evidence
"Individual packages of work issued under the contract may extend beyond the life of the overarching agreement."
Lot scope metadata incomplete
99% confidence
The supplied active lot has no title or description, so no separate lot-specific scope can be established.
View supporting evidence
Lot 1: "title": null, "description": null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
Continue in your ProcuraAxis workspaceFree account · Full approved analysis