AWARD OUTCOME
What happened
The Pirbright Institute has announced a pending award for grounds maintenance across its main site, CVIM Estate and 48-house housing estate. The named supplier is MAJESTIC GROUNDS MAINTENANCE LTD.
Published outcomeAward 1 is pending, subject to the stated standstill period and future signature milestone. The published data does not confirm that a contract has been signed or started.
Market significanceThis is a single-supplier, above-threshold grounds-maintenance opportunity procured through an open procedure, with a published gross award value of £323,568.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
MAJESTIC GROUNDS MAINTENANCE LTD
98% confidenceAward 1 · Lots 1 · £323,568 gross (£269,640 excluding VAT) GBP · Verified legal identity; pending award
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Verified company name and number 05882579 are supplied through company-number matching. Award 1 names the supplier and gives gross amount £323,568 and amount £269,640.
LIFECYCLE
Award or contract stage
Notice status
99% confidenceContract award notice published; award status pending
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The notice is described as a Contract award notice; award 1 has status "pending".
Standstill period
99% confidenceEnds 29 October 2026, 23:59:59 UTC
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Award 1 standstillPeriod.endDate is 2026-10-29T23:59:59+00:00.
Future signature milestone
99% confidenceScheduled by 2 November 2026, 23:59:59 UTC
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Award milestone type futureSignatureDate has dueDate 2026-11-02T23:59:59+00:00 and status scheduled.
Planned contract period
98% confidence9 November 2026 to 8 November 2029
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Award 1 contractPeriod specifies these start and end dates.
VALUES
Published values explained
Published award value
99% confidence£323,568 gross
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Award 1 value.amountGross is 323568 GBP.
Published value excluding VAT
99% confidence£269,640
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Award 1 value.amount is 269640 GBP, alongside amountGross of 323568 GBP.
Opportunity value ceiling
94% confidence£324,000 gross
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Process value_max is 324000 GBP with value_basis gross.
TIMELINE
Procurement timeline
Tender notice published
99% confidence18 June 2026
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Release history records tender notice 057606-2026 published on 2026-06-18.
Tender submission deadline
99% confidence24 July 2026, 12:00 BST
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Process submission_deadline is 2026-07-24T12:00:00+01:00.
Award decision date
98% confidence20 October 2026
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Award 1 date is 2026-10-20.
Award notice published
99% confidence20 October 2026
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Award notice document 099185-2026 has datePublished 2026-10-20T16:44:50+01:00.
SCOPE
What was awarded
Service
99% confidenceComprehensive grounds maintenance
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The title and description specify comprehensive grounds maintenance services.
Sites covered
98% confidenceMain Site communal grounds, CVIM Estate and Pirbright Institute housing estate
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The published description identifies these service areas.
Housing estate
99% confidence48 houses
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The description states that the housing estate comprises 48 houses.
Classification
99% confidenceCPV 77314000 — Grounds maintenance services
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Award item 1 lists CPV 77314000.
Operational requirement
97% confidenceDedicated team; successful Agenda screening required
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The description requests a dedicated team and states that successful Agenda screening is mandatory.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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Process procurement_method_details is "Open procedure".
Contract structure
98% confidenceSingle supplier; one lot
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The description states the contract is for a single supplier, and tender lot 1 is the only listed lot.
Threshold status
99% confidenceAbove threshold
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Award 1 aboveThreshold is true.
Bid and evaluation information
99% confidenceUnknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Base term
98% confidence3 years planned
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The stated contract period runs from 9 November 2026 to 8 November 2029.
Extension
99% confidenceOptional 1-year extension
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Award 1 hasRenewal is true and renewal.description states "Optional 1 year extension"; maxExtentDate is 8 November 2030.
Options
98% confidenceAdditional related work not covered in the original contract
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Award 1 options.description states this provision.
Maximum stated extent
10% confidenceUp to 8 November 2030 if the optional extension is used
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contractPeriod.maxExtentDate is 2026-11-08T23:59:59+00:00?
COMMERCIAL VIEW
Commercial observations
Service intensity
95% confidenceRegular seasonal maintenance schedule published
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The description specifies twice-weekly main-site visits from April to November, weekly winter visits, and separate seasonal housing-estate visit frequencies.
Access and workforce management
96% confidenceTeam changes require advance notification for Gatehouse booking
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The description states that team changes must be advised in advance for Gatehouse booking.
Value interpretation
96% confidenceThe gross award value is £432 below the published £324,000 gross opportunity ceiling
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Published gross award amount is £323,568; process value_max is £324,000 gross.
DATA QUALITY
Gaps and source limitations
Award lifecycle caution
99% confidencePending award, not confirmed signed or active
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Award 1 status is pending; the signature date is a scheduled future milestone and the planned start date is in the future.
Supplier-name discrepancy handled
99% confidenceVerified legal company name used; source notice name differs
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The verification record reports a company-number match but nameMismatch true between "Majestic Grounds Ltd" and MAJESTIC GROUNDS MAINTENANCE LTD.
Contract dates
98% confidencePlanned dates are published, but no signed-contract confirmation is supplied
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The award contains contractPeriod dates and a futureSignatureDate milestone, while status remains pending.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award remains pending; the supplied data does not confirm signature, conclusion or commencement.
- Bid count, evaluation scores, award rationale and pricing breakdown are not supplied in the published notice.
- Lot 1 has no published title, description or separately allocated value.
- The source supplier name differs from the verified legal company name; analysis uses the verified legal identity.
- A maximum contract extent date is supplied in the source, but the generated contract-terms entry requires correction before publication.
MARKET THEMES
Relevant award themes
The Pirbright InstituteMAJESTIC GROUNDS MAINTENANCE LTDgrounds maintenancePirbrightcontract awardopen procedure
COMMON QUESTIONS
About this award
Who was named for the Pirbright Institute grounds-maintenance award?
MAJESTIC GROUNDS MAINTENANCE LTD, verified by company number 05882579. The source notice names "Majestic Grounds Ltd".
Has the grounds-maintenance contract been signed?
No signed contract is confirmed in the supplied data. The award is pending, with a scheduled signature milestone.
What is the published award value?
£323,568 gross, with £269,640 stated excluding VAT.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.