✓Tender information last checkedLast checked 16 Oct 2026, 11:46.
Opportunity overview
ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements.
We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment (including; shredders, laminators, trimmers, guillotines, labelling machines, lumbar/back supports, sit/stand workstations, monitor risers, footrests, laptop stands, and clocks) to meet the needs of the ESPO catalogue only, both for stock into the ESPO warehouse and for direct delivery to ESPO customers.
The Framework is divided into 3 lots.
Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 17 November 2026.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 273_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Classification
CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
CPV39110000 — Seats, chairs and related products, and associated parts
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 273_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).Open source ↗
Please refer to the tender documents (see above for further details including summary instructions on how to access these).Open source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
273_27
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Refer to all instructions captured via https://www.eastmidstenders.org/ (or alternatively by searching for the Opportunity on https://procontract.due-north.com/Opportunities/Index).
As a public body, ESPO has a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee that will be payable by Suppliers to ESPO and will be based on a percentage of the total turnover of business conducted by them under the Framework.
The Framework Fee will be at a rate of 2% for this Framework and shall be payable every three months.
For further details, please refer to the tender documents.
Id
ocds-h6vhtk-06937a
Type
win
Relative Value
Proportion
0.02
Monetary Value
award
Techniques
Has Framework Agreement
Yes
Framework Agreement
Method
withAndWithoutReopeningCompetition
Type
closed
Description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where Office Machines and Office Ergonomic Equipment is required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' through a further competitive selection process between suppliers appointed to the relevant Lot or Sub-Lot and capable of meeting the requirement. As such, all Framework Suppliers may not be invited to every further competition.
Please refer to the tender documents for any further details.
Submission terms
Electronic Submission Policy
allowed
Languages
en
Tender Period
Ends
17 Nov 2026, 12:00
Enquiry period
Ends
10 Nov 2026, 17:00
Expected award period
Ends
15 Jan 2027, 23:59
Lots and requirements
Entry 1
Id
1
Title
Office Machines
Description
The supply of office machines including but not limited to:
• Shredders
• Laminators
• Trimmers and Guillotines
• Labelling machines
Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
Status
active
Has Renewal
Yes
Has Options
Yes
Value
Including VAT
2,800,000
Amount
2,333,333
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price (Lots 1-2)
Numbers
Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Non-Price (Lots 1-2)
Numbers
Entry 1
Number
80
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Type
economic
Description
Refer to the tender documents for conditions of participation.
Criterion 2
Type
technical
Description
Refer to the tender documents for conditions of participation.
Suitability
Sme
Yes
Contract period
Starts
1 Mar 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
28 Feb 2031, 23:59
Renewal
Description
Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
Total estimated values captured in this notice include the option to extend the framework as noted above.
Options
Description
ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 273_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.
Entry 2
Id
2
Title
Office Ergonomic Equipment
Description
The supply of office ergonomic equipment including but not limited to:
• Desk Converters (Sit/Stand Risers)
• Monitor risers
• Footrests
• Laptop stands
• Lumbar supports and Ergonomic Seat Cushions
• Desktop Mats
• Desk Mount Monitor Arms
Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
Status
active
Has Renewal
Yes
Has Options
Yes
Value
Including VAT
1,000,000
Amount
833,333
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price (Lots 1-2)
Numbers
Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Non-Price (Lots 1-2)
Numbers
Entry 1
Number
80
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Type
economic
Description
Refer to the tender documents for conditions of participation.
Criterion 2
Type
technical
Description
Refer to the tender documents for conditions of participation.
Suitability
Sme
Yes
Contract period
Starts
1 Mar 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
28 Feb 2031, 23:59
Renewal
Description
Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
Total estimated values captured in this notice include the option to extend the framework as noted above.
Options
Description
ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 273_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.
Entry 3
Id
3
Title
Clocks
Description
The supply of clocks.
• Analogue clocks
• Digital clocks
Products are for delivery to ESPO’s distribution centre, Leicester.
Status
active
Has Renewal
Yes
Has Options
Yes
Value
Including VAT
200,000
Amount
166,667
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price (Lot 3)
Numbers
Entry 1
Number
80
Weight
percentageExact
Criterion 2
Type
quality
Name
Non-Price (Lot 3)
Numbers
Entry 1
Number
20
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Type
economic
Description
Refer to the tender documents for conditions of participation.
Criterion 2
Type
technical
Description
Refer to the tender documents for conditions of participation.
Suitability
Sme
Yes
Contract period
Starts
1 Mar 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
28 Feb 2031, 23:59
Renewal
Description
Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
Total estimated values captured in this notice include the option to extend the framework as noted above.
Options
Description
ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 273_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
30000000
Description
Office and computing machinery, equipment and supplies except furniture and software packages
Entry 2
Scheme
CPV
Id
42994230
Description
Laminators
Delivery locations
Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2
Additional Classifications
Entry 1
Scheme
CPV
Id
30000000
Description
Office and computing machinery, equipment and supplies except furniture and software packages
Entry 2
Scheme
CPV
Id
39130000
Description
Office furniture
Entry 3
Scheme
CPV
Id
39263000
Description
Desk equipment
Entry 4
Scheme
CPV
Id
39110000
Description
Seats, chairs and related products, and associated parts
Entry 5
Scheme
CPV
Id
39516110
Description
Cushions
Delivery locations
Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3
Additional Classifications
Entry 1
Scheme
CPV
Id
39254100
Description
Clocks
Entry 2
Scheme
CPV
Id
39254120
Description
Wall clocks
Delivery locations
Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Published documents
Entry 1
Id
L-1
Document Type
biddingDocuments
Description
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 273_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
041984-2026Pipeline notice on Find a Tender ·
2
050176-2026Preliminary market engagement notice on Find a Tender ·
3
097761-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
ESPO is running an open tender for a three-lot catalogue framework to supply office machines, office ergonomic equipment and clocks. Products are required for ESPO warehouse stock and/or direct delivery to customers, depending on lot. Tenders close at 12:00 on 17 November 2026.
Who this may suit
Suitable for suppliers able to provide the specified office-product ranges and fulfil delivery requirements for one or more lots. Detailed technical, eligibility and award requirements are in tender documents and are not supplied here.
Key points identified
Supply scopeSupply office machines and office ergonomic equipment, plus clocks under Lot 3.Evidence: “We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment”; Lot 3: “The supply of clocks.”
Lot 1 productsShredders, laminators, trimmers and guillotines, and labelling machines.Evidence: Lot 1 lists “Shredders”, “Laminators”, “Trimmers and Guillotines” and “Labelling machines”.
Lot 2 productsDesk converters/sit-stand risers, monitor risers, footrests, laptop stands, lumbar supports/ergonomic seat cushions, desktop mats and desk-mount monitor arms.Evidence: Lot 2 product list.
94% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
ESPO is running an open tender for a three-lot catalogue framework to supply office machines, office ergonomic equipment and clocks. Products are required for ESPO warehouse stock and/or direct delivery to customers, depending on lot. Tenders close at 12:00 on 17 November 2026.
Who this may suit
Suitable for suppliers able to provide the specified office-product ranges and fulfil delivery requirements for one or more lots. Detailed technical, eligibility and award requirements are in tender documents and are not supplied here.
Key deliverables
Lot 1: office machines, including shredders, laminators, trimmers, guillotines and labelling machines.
Lot 2: office ergonomic equipment, including sit/stand risers, monitor risers, footrests, laptop stands and lumbar supports.
Lot 3: analogue and digital clocks.
Delivery to ESPO's Leicester distribution centre, with direct customer delivery also required for Lots 1 and 2.
SUPPLIER REQUIREMENTS
6 criteria identified
Supply scope
99% confidence
Supply office machines and office ergonomic equipment, plus clocks under Lot 3.
View supporting evidence
“We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment”; Lot 3: “The supply of clocks.”
Lot 1 products
99% confidence
Shredders, laminators, trimmers and guillotines, and labelling machines.
View supporting evidence
Lot 1 lists “Shredders”, “Laminators”, “Trimmers and Guillotines” and “Labelling machines”.
submission_deadline: “2026-11-17T12:00:00+00:00”; notice states “12:00 (12 noon / 12pm) on 17 November 2026”.
Submission route
98% confidence
Register/search/express interest and download tender documents through EastMidsTenders/ProContract; clarification messages are via the eProcurement Portal after expression of interest.
View supporting evidence
Notice tender instructions and clarification instruction.
RISKS AND UNKNOWNS
Points requiring attention
Detailed tender requirements unavailable
99% confidence
Technical specifications, eligibility criteria, award criteria, framework duration and commercial terms are not included in supplied content.
View supporting evidence
The notice says “Please refer to the tender documents for any further details”; a technical-specifications document link provides no specification text.
Catalogue and fulfilment capability
98% confidence
Suppliers need to assess whether they can support warehouse-stock supply and, for Lots 1 and 2, direct delivery to individual customer establishments.
View supporting evidence
Overall scope includes “stock into the ESPO warehouse and ... direct delivery to ESPO customers”; Lots 1 and 2 expressly require both delivery channels.
Lot-specific delivery differs
99% confidence
Lot 3 only expressly states delivery to ESPO's Leicester distribution centre, unlike Lots 1 and 2 which also require customer-establishment delivery.
View supporting evidence
Lot 3 delivery wording differs from Lots 1 and 2.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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