AWARD OUTCOME
What happened
City & County of Swansea has recorded active awards for Lots 2–5 of its special-events PA and equipment-hire requirement to Hooke Sound & Light Ltd t/a Total Sound Solutions. Lot 1 (Wales Airshow) was not awarded because costs were considered too high. A later UK10 notice says the opportunity is being changed to a below-threshold tender award classification; it does not evidence signature or operational commencement.
Published outcomeAwards are recorded for Swansea Bay 10k, Christmas Parade, Swansea Fireworks Display and additional/ad-hoc PA provision. The published amendment states that Wales Airshow was not awarded.
Market significanceThe requirement covers recurring PA support for major Swansea events and smaller short-notice events, with attendance ranges stated as 200 to 180,000. Published award-level values and pricing are not available.
AWARDED SUPPLIERS AND LOTS
4 supplier records analysed
Hooke Sound & Light Ltd t/a Total Sound Solutions
97% confidenceAward 1 · Lots Lot 2 — Swansea Bay 10k · Unknown GBP · Active award recorded
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Award 1 is active and allocated to lot ID 2; its supplier record names Hooke Sound & Light Ltd t/a Total Sound Solutions.
Hooke Sound & Light Ltd t/a Total Sound Solutions
97% confidenceAward 2 · Lots Lot 3 — Christmas Parade · Unknown GBP · Active award recorded
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Award 2 is active and allocated to lot ID 3; its supplier record names Hooke Sound & Light Ltd t/a Total Sound Solutions.
Hooke Sound & Light Ltd t/a Total Sound Solutions
97% confidenceAward 3 · Lots Lot 4 — Swansea Fireworks Display · Unknown GBP · Active award recorded
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Award 3 is active and allocated to lot ID 4; its supplier record names Hooke Sound & Light Ltd t/a Total Sound Solutions.
Hooke Sound & Light Ltd t/a Total Sound Solutions
97% confidenceAward 4 · Lots Lot 5 — Additional Equipment / Ad-hoc PA Provision · Unknown GBP · Active award recorded
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Award 4 is active and allocated to lot ID 5; its supplier record names Hooke Sound & Light Ltd t/a Total Sound Solutions.
LIFECYCLE
Award or contract stage
Tender notice published
99% confidence13 April 2026
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Release history lists Tender notice on Find a Tender (033426-2026) dated 2026-04-13.
Award notice published
99% confidence12 August 2026
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Release history lists Contract award notice on Find a Tender (076593-2026) dated 2026-08-12.
Contract details notice published
99% confidence17 September 2026
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Release history lists Contract details notice (088040-2026) dated 2026-09-17.
Change notice published
99% confidence13 October 2026
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Release history and UK10 document list notice 096505-2026 dated 2026-10-13.
Award/contract status
94% confidenceActive awards recorded; contract signature and commencement not evidenced
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Awards 1–4 are marked active, but no award date, contract start date or signed-contract evidence is supplied.
VALUES
Published values explained
Published amendment value
94% confidence£90,000 net (£108,000 gross)
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The proposed amendment under contract ID 2 states value amount £90,000 and amountGross £108,000, currency GBP.
Value attribution
96% confidenceNot allocated to a named award, supplier or lot
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The £90,000 net/£108,000 gross figure appears in a proposed amendment for contract ID 2, while the supplied award records have no values.
Award values
99% confidenceUnknown
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Awards 1–4 each have null value_amount and currency fields.
TIMELINE
Procurement timeline
Stated original service period
97% confidence1 June 2026 to 31 May 2029
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Requirement description states a three-year PA-services period from 1 June 2026 to 31 May 2029.
Stated extension option
97% confidenceUp to two additional years
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Requirement description states an option to extend for up to an additional two years.
Proposed amendment effective date
95% confidence15 October 2026
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The UK10 proposed amendment gives a period start date of 2026-10-15.
SCOPE
What was awarded
Awarded lots
98% confidenceLots 2–5: Swansea Bay 10k, Christmas Parade, Swansea Fireworks Display, and additional equipment/ad-hoc PA provision
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Award records map award IDs 1–4 to lot IDs 2–5; the requirement description supplies the corresponding lot titles.
Unawarded lot
98% confidenceLot 1 — Wales Airshow (Distributed PA)
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UK10 rationale says Lot 1, Wales National Airshow, was not going to be awarded because costs were too high to award on this tender.
Service requirement
98% confidenceProfessional PA services and sound equipment for large-scale, smaller-scale and sometimes short-notice events
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Requirement description seeks a comprehensive range of professional PA services, including large-scale systems, across venues, parks and outdoor spaces.
Demand uncertainty
99% confidenceAnnual requirements and event dates are subject to confirmation and depend on events proceeding
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Requirement description states that requirements vary annually and all dates for the next three years are subject to confirmation.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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Process fields state procurement_method open and procurement_method_details Open procedure.
Threshold classification change
97% confidenceUK10 rationale says the tender opportunity is being changed to a below-threshold tender award classification
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The amendment rationale states that the original UK4 was advertised above threshold and that the UK10 changes the Tender Opportunity to a Below Threshold Tender Award.
Competition information
99% confidenceUnknown
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Information on bid count, bidders, scores and evaluation is not supplied in the published data.
CONTRACT TERMS
Published contract terms
Supplier capability sought
96% confidenceReliable PA provision, varied high-quality equipment, customer service, sustainability credentials, and health and safety standards
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These requirements are stated in the procurement description.
Extension mechanism
97% confidenceOption to extend by up to two years
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Requirement description states the extension option.
Pricing and call-off terms
99% confidenceUnknown
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No pricing schedule, ordering mechanism, volume commitment or detailed contract terms are supplied.
COMMERCIAL VIEW
Commercial observations
Award concentration
98% confidenceOne named supplier is recorded against each of the four awarded lots
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Awards 1–4 each name Hooke Sound & Light Ltd t/a Total Sound Solutions.
Airshow affordability outcome
98% confidenceLot 1 was not awarded on this occasion because the buyer stated costs were too high
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UK10 rationale expressly gives this reason for not awarding Lot 1.
Commercial scale
98% confidenceCannot be assessed reliably from award records
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No award-level values are published, and the amendment value is not allocated to an award, lot or supplier.
DATA QUALITY
Gaps and source limitations
Award status versus concluded contract
96% confidenceActive award records are present, but signature, contract execution and actual service commencement are not evidenced
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Awards are marked active; award dates and process-level contract start/end dates are null, and no signed-contract evidence is supplied.
Supplier legal identity
99% confidenceThe named supplier has no supplied verified legal company name or company number
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Supplier verification status is not_applicable and verified_company_name/verified_company_number are null.
Lot 1 naming inconsistency
98% confidenceThe description calls Lot 1 Wales Airshow, while the UK10 rationale calls it Wales National Airshow
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Both names appear in the supplied requirement description and amendment rationale.
Award values and allocation
99% confidenceInformation not supplied in the published award records; the amendment value cannot safely be allocated
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Award values are null, while the proposed amendment carries £90,000 net/£108,000 gross without an award, lot or supplier allocation.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Information not supplied in the published notice: award dates, bid count, evaluation detail, scores, pricing, individual award values, lot-level values, signed-contract evidence and actual commencement evidence.
- The published £90,000 net (£108,000 gross) amendment value is not allocated to a particular award, lot or supplier and is therefore kept unallocated.
- No verified legal company name or company number is supplied for Hooke Sound & Light Ltd t/a Total Sound Solutions.
- Lot 1 is described as Wales Airshow in the requirement and Wales National Airshow in the amendment rationale; the source does not explain the naming difference.
- Event requirements and dates are stated to be subject to confirmation and to events proceeding.
MARKET THEMES
Relevant award themes
City & County of Swanseaspecial events PAequipment hireSwansea Bay 10kChristmas ParadeSwansea Fireworks DisplayTotal Sound Solutions
COMMON QUESTIONS
About this award
Who is named against the Swansea special-events PA awards?
Hooke Sound & Light Ltd t/a Total Sound Solutions is named against awards for Lots 2–5.
Which lot was not awarded?
Lot 1, described as Wales Airshow in the requirement, was not awarded; the UK10 rationale says costs were too high.
What is the value of the awards?
Award-level values are not supplied. A £90,000 net (£108,000 gross) figure appears in a proposed amendment but is not allocated to an award, lot or supplier.
Is there evidence that the contract was signed or started?
No. Active awards are recorded, but the supplied data does not evidence signature, execution or actual service commencement.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.