AWARD OUTCOME
What happened
Devon County Council awarded its fleet management software requirement to SIMPLIFI SOLUTIONS LIMITED. The published contract record states that the contract was signed on 9 October 2026 and is active from 12 October 2026 to 11 October 2029, with authority-discretionary extension options of up to two further 12-month periods.
Published outcomeSIMPLIFI SOLUTIONS LIMITED is the verified legal supplier for award 1, covering lot 1.
Market significanceThis is a £145,000 net fleet-management software contract supporting a council fleet of more than 340 vehicles, including compliance, maintenance, lifecycle, incident and driver/escort compliance functions.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
SIMPLIFI SOLUTIONS LIMITED
99% confidenceAward 1 · Lots 1 · 145000 GBP · verified legal supplier; award and contract active
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Award 1 names supplier GB-COH-06625819. Supplier verification identifies SIMPLIFI SOLUTIONS LIMITED, company number 06625819, by company-number match. Contract 1 is linked to award 1 and is active.
LIFECYCLE
Award or contract stage
Tender notice published
98% confidence13 April 2026
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Release history lists Tender notice on Find a Tender, release 033072-2026, dated 2026-04-13.
Award announced
98% confidence29 September 2026
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Release history lists Contract award notice on Find a Tender, release 091695-2026, dated 2026-09-29.
Contract signed
99% confidence9 October 2026
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Contract 1 includes dateSigned: 2026-10-09.
Contract active
99% confidence12 October 2026 to 11 October 2029
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Contract 1 has status active and period startDate 2026-10-12 and endDate 2029-10-11.
Contract details notice published
99% confidence12 October 2026
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Contract document 095905-2026 is a Contract details notice and has datePublished 2026-10-12.
VALUES
Published values explained
Contract value (net)
99% confidence£145,000
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Contract 1 value.amount is 145000 GBP; award 1 also records value_amount 145000 GBP.
Contract value (gross)
99% confidence£174,000
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Contract 1 value.amountGross is 174000 GBP.
TIMELINE
Procurement timeline
Award date
98% confidence13 August 2026
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Award 1 records award_date 2026-08-13.
Initial term
99% confidence12 October 2026 to 11 October 2029
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Contract 1 period runs from 2026-10-12 to 2029-10-11.
Maximum possible end date
99% confidence11 October 2031
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Contract 1 records maxExtentDate 2031-10-11.
SCOPE
What was awarded
Requirement
99% confidenceCloud-hosted fleet management software
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Tender description seeks a cloud-hosted solution to support all aspects of fleet management.
Operational coverage
99% confidenceVehicle compliance, maintenance, lifecycle management, accident resolution, and driver/escort compliance
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These functions are stated in the tender description.
Fleet scale
98% confidenceMore than 340 vehicles
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Tender description states that the service currently manages a fleet of more than 340 vehicles.
Classification
98% confidenceCPV 50111000 — Fleet management, repair and maintenance services
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Award item 1 lists this additional CPV classification.
Delivery area
97% confidenceUKK43, United Kingdom
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Award item 1 specifies delivery address region UKK43.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceOpen
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Tender record states procurementMethod: open.
Procedure detail
99% confidenceCompetitive flexible procedure
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Tender record states procurementMethodDetails: Competitive flexible procedure.
Lot structure
99% confidenceOne lot (lot 1)
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Tender lists only lot 1; award 1 and contract 1 are linked to it.
Competition metrics
99% confidenceUnknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Contract status
99% confidenceActive
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Contract 1 status is active.
Initial duration
99% confidence3 years
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The published period is 12 October 2026 through 11 October 2029.
Extension options
99% confidence2 × 12 months, at the authority's discretion
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Contract 1 hasRenewal is true and its renewal description states this option.
Maximum term
99% confidenceUp to 5 years
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The initial end date is 11 October 2029 and maxExtentDate is 11 October 2031.
Above-threshold flag
99% confidenceNo
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Contract 1 records aboveThreshold: false.
COMMERCIAL VIEW
Commercial observations
Commercial model
99% confidenceA net contract value of £145,000 is published, with a corresponding gross value of £174,000.
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Contract 1 reports amount 145000 and amountGross 174000, both in GBP.
Demand signal
98% confidenceThe requirement is for a mature, proven system with common pre-configured processes and workflows.
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Tender description specifies these requirements.
Extension exposure
99% confidenceThe buyer may extend the arrangement by up to 24 months in total, subject to its discretion.
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Renewal description states 2 × 12 months at the discretion of the authority.
DATA QUALITY
Gaps and source limitations
Publication status
96% confidenceSufficiently supported for publication
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The analysis distinguishes award, signature, active contract period and extension option using the published record.
Lot detail limitation
99% confidenceLot 1 has no published title, description or standalone value.
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Lot 1 fields for title, description and value are null; the £145,000 award/contract value is reported only for the single linked award and contract.
Competition and evaluation limitation
99% confidenceBid counts, bidder identities, evaluation scores and award rationale are not supplied.
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Information not supplied in the published notice data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Lot 1 is untitled and has no published description or individual value.
- Information not supplied in the published notice: tender response count, unsuccessful suppliers, evaluation methodology, scores, pricing breakdown and award rationale.
- The published contract data does not state when, or whether, either extension option will be exercised.
MARKET THEMES
Relevant award themes
Devon County CouncilSIMPLIFI SOLUTIONS LIMITEDfleet management softwarefleet compliance softwareCP2685-25public procurement contract
COMMON QUESTIONS
About this award
Who won Devon County Council's CP2685-25 Fleet Management Software contract?
SIMPLIFI SOLUTIONS LIMITED, verified against Companies House number 06625819, is the supplier named for award 1.
What is the published value of the contract?
The published net value is £145,000; the published gross value is £174,000.
When does the fleet management software contract run?
The active initial term runs from 12 October 2026 to 11 October 2029. The authority may exercise up to two further 12-month extensions.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.