AWARD OUTCOME
What happened
Sunderland City Council has published a pending award decision for Jopling's House Management Agent Service. XENIA ESTATES LTD is the named, verified supplier for lot 1. The notice does not evidence a signed or active contract: standstill was due to end on 21 October 2026 and signature was scheduled for 31 October 2026.
Published outcomePending award to XENIA ESTATES LTD for lot 1, with a stated net award value of £1,125,000 and gross value of £1,350,000.
Market significanceThis is a five-year residential property services opportunity in Sunderland, awarded through an open procedure, subject to completion of the stated standstill and signature steps.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
XENIA ESTATES LTD
99% confidenceAward 1 · Lots 1 · 1125000 GBP · Pending award
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Award 1 names XENIA ESTATES LTD as supplier and relates to lot 1. The supplied supplier verification identifies the legal company as XENIA ESTATES LTD (company number 12164345). The £1,125,000 amount is the award-level net value, not a separately published supplier or lot allocation.
LIFECYCLE
Award or contract stage
Published award status
99% confidencePending award
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Award 1 has status "pending" in the supplied award data; the notice is a Contract award notice on Find a Tender published on 12 October 2026.
Contract conclusion
99% confidenceNot evidenced
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The award is pending and the milestone records a future signature date scheduled for 31 October 2026.
Lot status
95% confidenceLot 1 complete
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Tender lot 1 is recorded with status "complete".
VALUES
Published values explained
Award value (net)
99% confidence£1,125,000
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Award 1 value.amount is 1125000 GBP.
Award value (gross)
99% confidence£1,350,000
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Award 1 value.amountGross is 1350000 GBP.
Process maximum value
90% confidence£400,000
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The supplied process-level value_max is 400000 GBP.
TIMELINE
Procurement timeline
Preliminary market engagement notice
98% confidence27 March 2026
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Release history records notice 028433-2026, tagged planning, released on 2026-03-27.
Tender notice published
98% confidence27 July 2026
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Release history records tender notice 070683-2026 released on 2026-07-27.
Tender submission deadline
98% confidence27 August 2026, 12:00 BST
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The process submission_deadline is 2026-08-27T12:00:00+01:00.
Award decision date
98% confidence12 October 2026
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Award 1 date is 2026-10-12.
Standstill end
98% confidence21 October 2026, 23:59:59 BST
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Award 1 standstillPeriod.endDate is 2026-10-21T23:59:59+01:00.
Scheduled signature date
98% confidence31 October 2026
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Award milestone type futureSignatureDate is scheduled for 2026-10-31T23:59:59Z.
Stated contract period
98% confidence1 November 2026 to 31 October 2031
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Award 1 contractPeriod gives startDate 2026-11-01 and endDate 2031-10-31.
SCOPE
What was awarded
Requirement
99% confidenceJopling's House Management Agent Service
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Process title and description state "Jopling's House Management Agent Service" and "Provision - Jopling's House Management Agent Service".
Procurement category
98% confidenceServices
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The process main category and award main procurement category are services.
Service classification
99% confidenceResidential property services (CPV 70331000)
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Award item 1 includes CPV 70331000, described as Residential property services.
Delivery area
95% confidenceUKC23
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Award item 1 lists a delivery address in region UKC23, United Kingdom.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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The process procurement_method is open and procurement_method_details is "Open procedure".
Threshold status
98% confidenceAbove threshold
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Award 1 records aboveThreshold as true.
Competition metrics
99% confidenceUnknown
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Information on the number of tenders, bidders, scores and evaluation outcomes was not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Stated term
98% confidenceFive years
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The stated award contract period runs from 1 November 2026 to 31 October 2031.
Extension options
99% confidenceUnknown
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No extension or option terms were supplied in the published notice data.
Pricing and payment terms
99% confidenceUnknown
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No pricing breakdown, payment mechanism or contract terms were supplied in the published notice data.
COMMERCIAL VIEW
Commercial observations
Award progression
99% confidencePost-award completion remains outstanding
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The record is pending, with a stated standstill period and a future signature milestone; it should not be treated as an active or signed contract.
Value interpretation
96% confidenceAward-level values are published, but allocation is not separately detailed
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The notice provides one supplier, one lot and award-level net and gross amounts; no lot-level value is supplied.
DATA QUALITY
Gaps and source limitations
Lifecycle reliability
99% confidenceAward publication is clear, but contract conclusion is not evidenced
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The Find a Tender award notice is published, while award status remains pending and signature is only scheduled.
Value consistency
98% confidenceProcess-level maximum and award values are inconsistent
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The process value_max is £400,000, whereas award 1 reports £1,125,000 net and £1,350,000 gross.
Supplier identity quality
99% confidenceVerified legal supplier identity
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XENIA ESTATES LTD was verified by company number 12164345; no supplier-name mismatch or address-like source name is flagged.
Publication detail
99% confidenceSome commercial and competition information was not supplied
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The supplied notice data contains no tender count, scores, award rationale, detailed lot description, extensions or pricing breakdown.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published record is a pending award, not evidence of a signed, concluded or active contract.
- The process-level maximum value (£400,000) conflicts with the stated award values (£1,125,000 net and £1,350,000 gross); the source does not explain the difference.
- No tender count, bidder list, evaluation scores, award rationale, pricing breakdown, detailed lot description, extension terms or individual lot value was supplied.
- The stated contract dates are prospective and may not take effect if the pending award process does not conclude.
MARKET THEMES
Relevant award themes
Jopling's House Management Agent ServiceSunderland City CouncilXENIA ESTATES LTDresidential property servicespending contract awardFind a Tender
COMMON QUESTIONS
About this award
Who is the named supplier?
XENIA ESTATES LTD, verified by company number 12164345.
Has the contract been signed?
No. The supplied record shows a pending award and a signature date scheduled for 31 October 2026.
What is the stated contract period?
1 November 2026 to 31 October 2031, subject to completion of the pending award process.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.