AWARD OUTCOME
What happened
Sheffield Hallam University has awarded its finance-solution procurement to Oracle Corporation UK Limited. The award covers a cloud SaaS finance system and implementation, training, integration and ongoing support. The published record schedules signature and service commencement for 19 October 2026, so it should not be described as a signed or started contract.
Published outcomeAward decision published for Oracle Corporation UK Limited under award 1; award status is active.
Market significanceA single-supplier university finance transformation award covering core finance software and associated implementation and support, with a five-year initial term and potential extensions to 2036.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
ORACLE CORPORATION UK LIMITED
99% confidenceAward 1 · Lots 1 · £4,723,850.83 excluding VAT (£5,668,621 gross) GBP · Active award; signature scheduled.
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Award 1 names ORACLE CORPORATION UK LIMITED as supplier and states amount £4,723,850.83 and amountGross £5,668,621.
LIFECYCLE
Award or contract stage
Published notice
99% confidenceContract award notice published on 7 October 2026.
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Award document 094936-2026 is described as a Contract award notice and has datePublished 2026-10-07T16:53:46+01:00.
Award decision
98% confidenceAward 1 is active and dated 7 October 2026.
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Award 1 has status active and date 2026-10-07.
Signature status
99% confidenceFuture signature is scheduled for 19 October 2026; signature is not evidenced as completed.
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Award milestone type futureSignatureDate is scheduled for 2026-10-19T23:59:59+01:00.
Contract start
98% confidenceScheduled for 19 October 2026; commencement is not evidenced as having occurred.
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Award contractPeriod startDate is 2026-10-19.
VALUES
Published values explained
Award value excluding VAT
99% confidence£4,723,850.83
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Award 1 value.amount is 4723850.83 GBP.
Award value including VAT
99% confidence£5,668,621
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Award 1 value.amountGross is 5668621 GBP.
Published process maximum
82% confidence£4,500,000
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Process-level value_max is 4500000 GBP; no value basis is supplied.
TIMELINE
Procurement timeline
Tender notice publication
98% confidence25 March 2026
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Release history records tender notices dated 2026-03-25.
Submission deadline
98% confidence15 April 2026, 12:00 BST
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Process submission_deadline is 2026-04-15T12:00:00+01:00.
Award date
99% confidence7 October 2026
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Award 1 date is 2026-10-07.
Award notice publication
99% confidence7 October 2026
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Award notice 094936-2026 was published 2026-10-07T16:53:46+01:00.
Scheduled signature and initial-term start
99% confidence19 October 2026
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The future-signature milestone and contractPeriod startDate are both 2026-10-19.
Initial-term end
99% confidence18 October 2031
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Award contractPeriod endDate is 2031-10-18.
Maximum possible end
99% confidence18 October 2036
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Award contractPeriod maxExtentDate is 2036-10-18.
SCOPE
What was awarded
Requirement
98% confidenceCloud-hosted SaaS finance solution replacing the University's existing finance system, delivered by one supplier.
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Tender description states a single supplier is required for a new vendor-hosted SaaS finance solution replacing the existing finance system.
Functional coverage
98% confidenceAccounts payable and receivable, management and financial accounting, budgeting and forecasting, research and project accounting, and procurement and contract management.
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Tender description lists these core finance functions.
Included services
98% confidenceDesign, configuration, implementation, testing, data migration, cutover, post-go-live support, integrations, training, support, maintenance and upgrades.
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Tender description specifies these implementation and ongoing service elements.
Classification
99% confidenceFinancial analysis and accounting software package; software-related services.
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Award items list CPV 48440000 and 72260000.
Delivery location
94% confidenceSheffield (UKE32), United Kingdom.
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Award delivery address region is UKE32; buyer address is Sheffield.
PROCEDURE
Procedure and competition
Procedure
99% confidenceSelective procedure using a competitive flexible procedure.
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Tender procurementMethod is selective and procurementMethodDetails is Competitive flexible procedure.
Lot structure
99% confidenceOne lot (lot 1).
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Tender lots contains lot 1; award 1 is related to lot 1.
Named tenderers
98% confidenceMastek Systems Company Ltd, Workday (UK) Limited, Technology One UK Limited and Oracle Corporation UK Limited.
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Each organisation has the tenderer role in the published parties data.
Evaluation and bid information
99% confidenceNot published in the supplied record.
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No bid scores, tender prices, ranking or evaluation rationale are supplied.
CONTRACT TERMS
Published contract terms
Initial term
99% confidenceFive years, from 19 October 2026 to 18 October 2031, subject to scheduled signature.
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Award contractPeriod states these dates and the renewal description calls this the initial term.
Extension options
99% confidenceUp to two extensions: up to three years, then up to two further years if the first extension is used.
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Award renewal description specifies extensions to 18 October 2034 and then 18 October 2036.
Maximum term
99% confidenceUp to ten years, ending 18 October 2036.
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Renewal description and maxExtentDate state the maximum term and end date.
Cloud-service quantity option
96% confidenceThe University may purchase additional quantities of originally purchased cloud services at the original unit prices.
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Award options description covers additional users, environments and integration-message capacity.
Research management option
98% confidenceThe University may add research-management elements; these were not included in the evaluated tender price.
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Award options description identifies research-management elements as an anticipated future modification and states they were excluded from the evaluated tender price.
Further services and exit transition
97% confidenceAdditional professional services may be ordered by agreement; cloud services may continue for up to 12 months on expiry or termination for transition.
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Award options description states these provisions.
COMMERCIAL VIEW
Commercial observations
Commercial model
98% confidenceSingle-supplier SaaS finance platform procurement combining subscriptions with implementation and ongoing support.
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Tender description requires one supplier for vendor-hosted SaaS, implementation, training and ongoing support under one contract.
Scope flexibility
97% confidenceThe contract provides for scaling selected existing cloud-service quantities and for separately priced future research-management capability.
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Award options description sets out additional cloud quantities and research-management elements.
Contracting status caution
99% confidenceThe award is active, but the published milestone still identifies signature as future and scheduled.
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Award status is active; milestone is futureSignatureDate with scheduled status.
DATA QUALITY
Gaps and source limitations
Lifecycle clarity
99% confidenceThe notice supports an award decision, but not completed signature or contract commencement.
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A future signature milestone is scheduled for 19 October 2026.
Value basis clarity
95% confidenceThe process-level £4.5m maximum has no stated basis and is lower than the £4,723,850.83 award amount excluding VAT.
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Process value_max is £4,500,000 with value_basis null; award amount is £4,723,850.83 excluding VAT.
Lot detail
99% confidenceLot 1 has no published title, description or individual lot value.
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Lot 1 fields for title, description and value are null.
Competition detail
99% confidenceInformation not supplied in the published notice: bid counts, evaluation scores, award rationale and tender pricing.
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No such fields are present in the supplied data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Bid counts, evaluation scores, award rationale, tender prices and pricing breakdowns are not published.
- No explanation is supplied for the basis of the process-level £4.5m maximum.
- No lot title, lot description or individual lot value is published.
- The supplied process maximum is £4,500,000 with no value basis, while the award amount is £4,723,850.83 excluding VAT. Administrator review is required to determine whether these are comparable values before presenting them together without qualification.
- The supplied record does not evidence that the contract has been signed or started.
MARKET THEMES
Relevant award themes
Sheffield Hallam UniversityOracle Corporation UK Limitedfinance solutionSaaS finance systemcontract awarduniversity procurement
COMMON QUESTIONS
About this award
Who was awarded the Sheffield Hallam University finance solution procurement?
Oracle Corporation UK Limited is named as the supplier for award 1.
Has the contract been signed?
The supplied record does not evidence completed signature. It shows a future signature date scheduled for 19 October 2026.
What is the initial contract term?
The stated initial term is 19 October 2026 to 18 October 2031, with optional extensions that could take the term to 18 October 2036.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.