AWARD OUTCOME
What happened
Cardiff and Vale University Health Board awarded a fire-fighting equipment inspection, servicing and maintenance contract to HARTSON FIRE LIMITED. The published contract record states that it was signed on 8 October 2026 and starts on 1 December 2026.
Published outcomeOne active award, covering lot 1, was made to HARTSON FIRE LIMITED under an open procedure.
Market significanceThe contract has a stated net value of £296,765.14 for the initial three-year term, with discretionary annual renewal tranches that could extend it to 30 November 2031.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
HARTSON FIRE LIMITED
99% confidenceAward 1 · Lots 1 · 296765.14 GBP · Verified supplier; award and contract active
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Award 1 names Hartson Fire Limited as supplier. Supplier verification records an exact-name match to HARTSON FIRE LIMITED (company number 10022025). The published value is held at contract level for contract 1 linked to award 1.
LIFECYCLE
Award or contract stage
Procurement status
98% confidenceCompleted tender; active award and active contract record
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The tender and lot are marked "complete"; award 1 and contract 1 are marked "active".
Contract signature
99% confidenceSigned 8 October 2026
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Contract 1 states dateSigned: 2026-10-08.
Contract start
99% confidence1 December 2026
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Contract 1 period startDate is 2026-12-01.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£296,765.14
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Contract 1 value.amount is 296765.14 GBP.
Contract value including VAT
99% confidence£356,118.17
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Contract 1 value.amountGross is 356118.17 GBP.
Value allocation
94% confidenceSingle contract-level value linked to award 1 and lot 1
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Contract 1 links to awardID 1; award 1 relates to lot 1. No separate lot value is published.
TIMELINE
Procurement timeline
Preliminary market engagement notice
98% confidence20 March 2026
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Release history lists preliminary market engagement notice 025618-2026 published 2026-03-20.
Tender notice
98% confidence7 April 2026
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Release history lists tender notice 031599-2026 published 2026-04-07.
Award notice
99% confidence22 September 2026
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Release history lists contract award notice 089737-2026 published 2026-09-22; award 1 also gives award_date 2026-09-22.
Contract signed
99% confidence8 October 2026
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Contract 1 states dateSigned: 2026-10-08.
Contract details notice published
99% confidence13 October 2026
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Contract document 096415-2026 and release history give datePublished/release date 2026-10-13.
Initial contract end
99% confidence30 November 2029
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Contract 1 period endDate is 2029-11-30.
Maximum stated extent
99% confidence30 November 2031
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Contract 1 period maxExtentDate is 2031-11-30.
SCOPE
What was awarded
Requirement
98% confidenceInspection, testing, servicing and maintenance of fire-fighting equipment across Cardiff and Vale University Health Board sites
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The published description specifies annual servicing and six-monthly inspections throughout Health Board sites.
Service frequencies
98% confidenceFire hydrant and dry riser inspection and servicing every six months and annually; fire hose inspection and servicing annually; portable fire-fighting equipment servicing and supply annually
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These frequencies are listed in the tender description.
Standards referenced
98% confidenceHTM 05-02 Firecode, BS 5306 Part 1, BS EN 671-3 and BS 9999
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The tender description lists these standards.
Classification
95% confidenceCPV 50410000 — Repair and maintenance services of measuring, testing and checking apparatus
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Award item 1 contains this additional CPV classification.
Delivery area
94% confidenceUKL22, United Kingdom
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Award item 1 lists delivery address region UKL22.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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The process states procurementMethod "open" and procurementMethodDetails "Open procedure".
Lots
99% confidenceOne published lot (lot 1)
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Tender data contains one lot, id 1; award 1 relates to lot 1.
Competition information
99% confidenceNumber of tenders, bidder identities, evaluation scores and award rationale not published in the supplied record
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No such fields are supplied.
CONTRACT TERMS
Published contract terms
Initial term
99% confidence1 December 2026 to 30 November 2029
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Contract 1 period startDate and endDate.
Extension arrangement
99% confidenceRenewable in annual tranches at the sole discretion of the Health Board
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Contract 1 hasRenewal is true and its renewal description states this arrangement.
Maximum possible end date
99% confidence30 November 2031
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Contract 1 maxExtentDate is 2031-11-30.
Above-threshold status
99% confidenceYes
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Contract 1 states aboveThreshold: true.
COMMERCIAL VIEW
Commercial observations
Commercial structure
95% confidenceA single-supplier, single-lot maintenance contract with a published initial-term net value and optional annual extensions
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One supplier is named on award 1, which relates to the sole published lot; contract value and renewal terms are published.
Service criticality
96% confidenceThe requirement concerns maintenance intended to ensure fire-fighting equipment functions when needed and to reduce risk to life and property
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This purpose is stated in the published description.
DATA QUALITY
Gaps and source limitations
Supplier identity quality
99% confidenceVerified
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The supplied verification workflow reports verified status, exact-name matching, and company number 10022025 for HARTSON FIRE LIMITED.
Lot detail
99% confidenceLot 1 has no published title, description or separate value
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The lot record has null title, description and value fields.
Competition and evaluation detail
99% confidenceInformation not supplied in the published notice
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No tender count, prices, scoring or evaluation narrative is included in the supplied data.
Conflict-of-interest publication
99% confidenceNot published
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Tender documents include a conflictOfInterest document with description "Not published".
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Information not supplied in the published notice: tender submission deadline, number of bids, bidder identities, evaluation scores, pricing breakdown and reasons for award.
- Lot 1 has no published title, description or individual lot value.
- The published extension wording confirms annual discretionary tranches but does not specify the value or terms of each tranche.
- No conflict-of-interest document was published in the supplied record.
MARKET THEMES
Relevant award themes
HARTSON FIRE LIMITEDCardiff and Vale University Health Boardfire fighting equipment maintenancefire equipment inspectionFind a TenderNHS Wales procurement
COMMON QUESTIONS
About this award
Who won the Cardiff and Vale fire-fighting equipment contract?
HARTSON FIRE LIMITED, verified in the supplied supplier data as company number 10022025.
What is the contract value?
The published contract value is £296,765.14 excluding VAT and £356,118.17 including VAT.
When does the contract run?
The initial term is 1 December 2026 to 30 November 2029. Annual discretionary renewal tranches could extend it to 30 November 2031.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.