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PROCUREMENT OPPORTUNITY

ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

Northern Ireland Prison Service · Contract details notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 21:12.

Opportunity overview

NIPS are currently using ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required ERP ECC6 licences as they were purchased as part of the original contract. Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support NIPS cannot operate and maintain this system to be fit for purpose. The support and maintenance is paid annually and the contract cost for the four year period is £660,680 VAT Inclusive.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Withheld Section94 Supplier

No match
Contract value
£550.6k
Awarded
Not supplied
Contract signed
1 Jan 2026
Including VAT
£660.7k
Award ID
1
Status
active
Identifier
GB-PPON PBXY-3232-WNHZ
Location
Withheld Town, UKN06, BT3 9ED, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6278672 DOJ DAC 16/25
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Under Chapter 3 and Schedule 5 of the Procurement Act there are justifications for a direct award on the grounds set out under paragraph 7 where the public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. On the basis of the information presented, it may be possible to rely on a derogation in this case as SAP (UK) Ltd appear to be the only company who can deliver the required licence and support. required support.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Northern Ireland Prison Service
Id
GB-PPON-PRMX-2692-MXQX

Identifier

Scheme
GB-PPON
Id
PRMX-2692-MXQX

Address

Street Address
Dundonald House, Upper Newtownards Road
Locality
Belfast
Postal Code
BT4 3SU
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies & Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
Clare House, 303 Airport Road West
Locality
BELFAST
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint
Organisation 3
Name
Withheld Section94 Supplier
Id
GB-PPON-PBXY-3232-WNHZ

Identifier

Scheme
GB-PPON
Id
PBXY-3232-WNHZ

Address

Street Address
Withheld address line 1
Locality
Withheld Town
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-PPON-PBXY-3232-WNHZ
Name
Withheld Section94 Supplier

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
1 Jan 2026, 00:00
No Agreed Metrics Rationale
The contract value is below the relevant threshold of £5million and key performance indicators are not required.

Period

Starts
1 Jan 2026, 00:00
Ends
31 Dec 2026, 23:59
Max Extent Date
31 Dec 2030, 23:59

Renewal

Description
Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Value

Including VAT
660,680
Amount
550,567
Currency
GBP

Documents

Entry 1
Id
022853-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
13 Mar 2026, 11:28
Format
text/html

Recorded locations

  • Buyer location · Belfast · UKN06 · BT4 3SU · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 022853-2026Contract details notice on Find a Tender ·