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PROCUREMENT OPPORTUNITY

Framework Agreement for the Provision of Specialist Art Transportation Services

National Galleries of Scotland · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:23.

Opportunity overview

National Galleries Scotland (NGS) “The Authority” wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services. There are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management. Framework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents. There will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts. There is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed. It is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.

Classification

  • CPV60000000 — Transport services (excl. Waste transport)
  • CPV33952000 — Transport equipment and auxiliary products to transportation

Lots

  • International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)Value not stated
  • Exhibition Transport within the UK (excluding airport requirements)Value not stated
  • Transport for Specialist RequirementsValue not stated
  • UK Single Transfers (excluding airport requirements)Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2026/TF
Status
unsuccessful
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
22 Oct 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
National Galleries Scotland may re-let this Framework Agreement prior to the end of the initial 24 month period. A Contract Notice will be published circa. 12-18 months prior to the end of the initial period. If not, the option to extend will be used.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
5

Expected award period

Starts
22 Oct 2025, 12:00

Tender Period

Ends
22 Oct 2025, 12:00

Communication

Contract terms

Performance Terms
As detailed in the tender and contract documents.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
60000000
Scheme
CPV
Description
Transport services (excl. Waste transport)

Submission terms

Languages

en

Bid Validity Period

Duration In Days
270

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them. If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Q4B5a - Professional Risk Indemnity at 5,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5b - Employer's (Compulsory) Liability at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5c - Public Liability Insurance at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5c - Cyber Liability Insurance (First & Third Party cover) at 1,000,000 GBP in the aggregate. Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation. Q4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation. Q4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD). Q4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required.
Description
Q4B5a - Insurance - Professional Risk Indemnity Q4B5b - Insurance - Employer's (Compulsory) Liability Q4B5c - Insurance - Public Liability Insurance & Cyber Liability Insurance Q4B6 - Other Economic or Financial Requirements

Applies To

supplier
Criterion 3
Type
technical
Minimum
Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any Bidder scoring a "Fail" mark will be disqualified from the competition. Q4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any Bidder scoring a "Fail" mark will be disqualified from the competition.
Description
Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management of the SPD are included in the SPD.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements. International & worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options

Description
NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal

Description
The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Exhibition Transport within the UK (excluding airport requirements)
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
To provide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition for UK loans exhibitions. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 2 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 2 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options

Description
NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal

Description
The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Transport for Specialist Requirements
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
To provide fine art and object packing, occasional storage and transportation services for works requiring specialist handling and removal (for example large sculpture, works containing hazardous substances etc.). The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 3 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 3 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options

Description
NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal

Description
The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
UK Single Transfers (excluding airport requirements)
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
To provide fine art and object packing, occasional storage and transportation services, including part-load transfer where appropriate, excluding airport requirements and restricted to the UK. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 4 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 4 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options

Description
NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal

Description
The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Additional Classifications

Entry 1
Id
33952000
Scheme
CPV
Description
Transport equipment and auxiliary products to transportation
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Additional Classifications

Entry 1
Id
33952000
Scheme
CPV
Description
Transport equipment and auxiliary products to transportation
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Additional Classifications

Entry 1
Id
33952000
Scheme
CPV
Description
Transport equipment and auxiliary products to transportation
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Additional Classifications

Entry 1
Id
33952000
Scheme
CPV
Description
Transport equipment and auxiliary products to transportation

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-3913
Name
National Galleries of Scotland

Roles

buyer
centralPurchasingBody

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH4 3DS
Country Name
United Kingdom
Street Address
National Galleries of Scotland, 73 Belford Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
National Galleries of Scotland

Contact

Telephone
+44 1316246374
Organisation 2
Id
GB-FTS-10275
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
EDINBURGH
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
Sheriff Court House, 27 Chambers Street

Details

Identifier

Legal Name
Edinburgh Sheriff Court

Contact

Telephone
+44 1312252525

Award information

Award 1
Id
070176-2025-2026/TF-1
Title
International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)
Status
unsuccessful
Status Details
unsuccessful

Related lots

1
Award 2
Id
070176-2025-2026/TF-2
Title
Exhibition Transport within the UK (excluding airport requirements)
Status
unsuccessful
Status Details
unsuccessful

Related lots

2
Award 3
Id
070176-2025-2026/TF-3
Title
Transport for Specialist Requirements
Status
unsuccessful
Status Details
unsuccessful

Related lots

3
Award 4
Id
070176-2025-2026/TF-4
Title
UK Single Transfers (excluding airport requirements)
Status
unsuccessful
Status Details
unsuccessful

Related lots

4

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH4 3DS · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059170-2025-10-31T15:24:16Zcompiled ·