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PROCUREMENT OPPORTUNITY

ID 5949915 - NIPS Supply and Delivery of Toiletries & Personal Hygiene Items for Stores & Tuck Shop 2025

Northern Ireland Prison Service · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:45.

Opportunity overview

The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJ NI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland which comprise of Maghaberry and Magilligan accommodating adult male prisoners and Hydebank Wood College which accommodates both male and female students. The Buyer wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:- a. Distribution within the prison establishments from the NIPS Stores b. Purchase from the Prisoner's tuckshop at their own expense The contract will be for a period of five (5) years with no options to extend beyond this period.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Withheld Section94 Supplier

No match
Published award value
£2.2m
Awarded
7 Nov 2025
Award ID
1
Status
active
Identifier
GB-PPON PBXY-3232-WNHZ
Location
Withheld Town, UKN06, BT3 9ED, United Kingdom

Classification

  • CPV33700000 — Personal care products
  • CPV33711000 — Perfumes and toiletries

Lots

  • Lot 1£2.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
5949915
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
31 May 2030, 23:59

Expected award period

Ends
13 Oct 2025, 23:59

Tender Period

Ends
15 Sept 2025, 23:59

Contract terms

Financial Terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Enquiry period

Ends
5 Sept 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes

Value

Amount
2,150,000
Currency
GBP
Including VAT
2,580,000

Options

Description
In accordance with points 3.2 and 5.2 of the Specification, the Buyer reserves the right to add and/or remove items from the contract and to add and/or remove locations to meet their operational needs throughout the life of the contract.

Award criteria

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
As per tender documentation - Instructions to Tenders document

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Quantitative Criteria
Type
cost
Description
As per tender documentation - Instructions to Tenders document

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
16 Nov 2030, 23:59
Starts
17 Nov 2025, 00:00

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products
Entry 2
Id
33711000
Scheme
CPV
Description
Perfumes and toiletries

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
048717-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Aug 2025, 12:17

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PRMX-2692-MXQX
Name
Northern Ireland Prison Service

Roles

buyer

Address

Region
UKN0E
Country
GB
Locality
Belfast
Postal Code
BT8 8NA
Country Name
United Kingdom
Street Address
Procurement Unit, Estates Management, Hydebank Wood College and Women's Prison, Hospital Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PRMX-2692-MXQX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
CPD - Supplies & Services Division
Role Details
Construction and Procurement Delivery -Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Road West

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PBXY-3232-WNHZ
Name
Withheld Section94 Supplier

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Withheld Town
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Withheld address line 1

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PBXY-3232-WNHZ
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
7 Nov 2025, 00:00
Status
active
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
7 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products
Entry 2
Id
33710000
Scheme
CPV
Description
Perfumes, toiletries and condoms

Value

Amount
2,150,000
Currency
GBP
Including VAT
2,580,000

Documents

Entry 1
Id
072181-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Nov 2025, 16:27

Suppliers

Supplier 1
Id
GB-PPON-PBXY-3232-WNHZ
Name
Withheld Section94 Supplier

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
20 Nov 2025, 23:59

Related lots

1

Contract period

Ends
20 Nov 2030, 23:59
Starts
21 Nov 2025, 00:00

Standstill Period

Ends
18 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
1
Status
active
Award ID
1
Date Signed
20 Nov 2025, 00:00
Above Threshold
Yes
No Agreed Metrics Rationale
The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Value

Amount
2,150,000
Currency
GBP
Including VAT
2,580,000

Period

Ends
20 Nov 2030, 23:59
Starts
21 Nov 2025, 00:00

Documents

Entry 1
Id
075918-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
21 Nov 2025, 10:30

Recorded locations

  • Buyer location · Belfast · UKN0E · BT8 8NA · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0587cd-2025-11-21T10:30:51ZTender notice on Find a Tender ·