EQUANS pending award for MPS reprographic services

Tender information last checkedLast checked 13 Oct 2026, 20:36.

Opportunity overview

The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

EQUANS SERVICES LIMITED

Matched by number

Published award value: £3m
Awarded: 12 Oct 2026
Award ID: 1
Status: pending
Identifier: GB-COH 00598379
Location: Newcastle Upon Tyne, UKC22, NE12 8BU, United Kingdom

Classification

No classification was supplied.

Lots

Lot 1Value not stated

Documents and notices

Contract award notice on Find a TenderOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: P1702
Status: complete
Procurement Method: open
Procurement Method Details: Open procedure

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Lots and requirements

Entry 1

Id: 1
Status: complete

Buyer, suppliers and contacts

Organisation 1

Name: Mayor's Office for Policing and Crime
Id: GB-PPON-PTMT-7816-YCQG

Identifier

Scheme: GB-PPON
Id: PTMT-7816-YCQG

Address

Street Address: 169 Union Street
Locality: London
Postal Code: SE1 0LL
Country: GB
Country Name: United Kingdom
Region: UKI44

Contact

Email: Ria.L.Oxford@met.police.uk

Roles

buyer

Details

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicAuthoritySubCentralGovernment
Description: Public authority - sub-central government

Organisation 2

Name: EQUANS SERVICES LIMITED
Id: GB-COH-00598379

Identifier

Scheme: GB-COH
Id: 00598379

Additional Identifiers

Entry 1

Scheme: GB-PPON
Id: PXGG-1396-JQVQ

Address

Street Address: First Floor, Neon Q10 Quorum Business Park
Locality: Newcastle Upon Tyne
Postal Code: NE12 8BU
Country: GB
Country Name: United Kingdom
Region: UKC22

Contact

Email: tenders.uk@equans.com

Roles

supplier

Details

Url: http://www.equans.co.uk ↗
Scale: large
Vcse: No
Public Service Mission Organization: No
Sheltered Workshop: No

Award information

Award 1

Id: 1
Status: pending
Date: 13 Oct 2026, 00:00
Main Procurement Category: services
Above Threshold: Yes
Has Renewal: Yes
Has Options: Yes
Assessment Summaries Date Sent: 13 Oct 2026, 00:00

Items

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 30120000
Description: Photocopying and offset printing equipment

Entry 2

Scheme: CPV
Id: 79520000
Description: Reprographic services

Entry 3

Scheme: CPV
Id: 79800000
Description: Printing and related services

Delivery locations

Entry 1

Region: UKI
Country: GB
Country Name: United Kingdom

Value

Including VAT: 3,559,324
Amount: 2,966,103
Currency: GBP

Suppliers

Supplier 1

Id: GB-COH-00598379
Name: EQUANS SERVICES LIMITED

Standstill Period

Ends: 22 Oct 2026, 23:59

Contract period

Starts: 30 Apr 2027, 00:00
Ends: 29 Apr 2030, 23:59
Max Extent Date: 29 Apr 2034, 23:59

Renewal

Description: The contract includes the option for the Authority to unilaterally extend the Contract Period for further periods up to a maximum of 48 months in aggregate.

Options

Description: The right to additional purchases while the contract is valid.

Related lots

Documents

Entry 1

Id: 096752-2026
Document Type: awardNotice
Notice Type: UK6
Description: Contract award notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/096752-2026 ↗
Published: 13 Oct 2026, 19:24
Format: text/html

Milestones

Entry 1

Id: 1
Type: futureSignatureDate
Due: 2 Nov 2026, 23:59
Status: scheduled

Recorded locations

Buyer location · London · UKI44 · SE1 0LL · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS

069384-2026Tender notice on Find a Tender · 22 Jul 2026, 21:15
070008-2026Tender notice on Find a Tender · 24 Jul 2026, 09:03
096752-2026Contract award notice on Find a Tender · 13 Oct 2026, 19:24

PROCURAAXIS AWARD ANALYSIS

Award outcome intelligence

Evidence-bound analysis of the published award appears below the official tender and award information.

ANALYSIS PREVIEW

Award intelligence at a glance

Mayor's Office for Policing and Crime has announced a pending award to EQUANS SERVICES LIMITED for secure managed reprographics and printing supporting Metropolitan Police operational and criminal-justice documentation.

Published outcome signals

Notice typeContract award notice on Find a TenderEvidence: Award document 096752-2026 is described as a Contract award notice on Find a Tender.
Award statusPendingEvidence: Award 1 status is "pending".
Award decision date13 October 2026Evidence: Award 1 date is 2026-10-13.

97% approved-analysis confidence1 supplier record analysed5 source limitations

SOURCE AND FRESHNESS

Traceable procurement data

Source: Find a Tender
Notice reference: 096752-2026
OCID: ocds-h6vhtk-052043
First published: 24 Jul 2026
Last checked: 13 Oct 2026, 20:36
Notice versions reviewed: 3

View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status: Approved for publication
Analysed: 13 Oct 2026

Read the analysis methodology →

AWARD OUTCOME

What happened

Published outcome

Award 1 is pending, not a concluded or signed contract. The published standstill ends on 22 October 2026 and a future signature date is scheduled for 2 November 2026.

Market significance

The award covers a security-sensitive, reactive managed print and reprographics requirement, with a published core term of three years and potential extensions of up to 48 months.

AWARDED SUPPLIERS AND LOTS

1 supplier record analysed

EQUANS SERVICES LIMITED

99% confidence

Award 1 · Lots 1 · 2966103 GBP · Pending award

View supporting evidence

Award 1 identifies EQUANS SERVICES LIMITED as supplier and gives an award value of GBP 2,966,103. The supplier is verified against Companies House number 00598379.

LIFECYCLE

Award or contract stage

Notice type

99% confidence

Contract award notice on Find a Tender

View supporting evidence

Award document 096752-2026 is described as a Contract award notice on Find a Tender.

Award status

99% confidence

Pending

View supporting evidence

Award 1 status is "pending".

Award decision date

99% confidence

13 October 2026

View supporting evidence

Award 1 date is 2026-10-13.

Standstill end

99% confidence

22 October 2026, 23:59:59 BST

View supporting evidence

Award 1 standstillPeriod.endDate is 2026-10-22T23:59:59+01:00.

Future signature date

98% confidence

2 November 2026

View supporting evidence

Award milestone type futureSignatureDate is scheduled for 2026-11-02T23:59:59Z.

VALUES

Published values explained

Published award value excluding VAT

99% confidence

GBP 2,966,103

View supporting evidence

Award 1 value.amount is 2966103 GBP; amountGross is separately stated as 3559324.

Published award value including VAT

99% confidence

GBP 3,559,324

View supporting evidence

Award 1 value.amountGross is 3559324 GBP.

Value allocation

90% confidence

Award-level value for the sole published supplier and lot

View supporting evidence

Award 1 names one supplier and relates to lot 1. No separate lot-level value is published.

TIMELINE

Procurement timeline

Tender notice published

98% confidence

22 July 2026

View supporting evidence

Release history records tender notice 069384-2026 dated 2026-07-22.

Tender notice update published

98% confidence

24 July 2026

View supporting evidence

Release history records tender update 070008-2026 dated 2026-07-24.

Submission deadline

99% confidence

19 August 2026, 23:59 BST

View supporting evidence

Process submission_deadline is 2026-08-19T23:59:00+01:00.

Award notice published

99% confidence

13 October 2026

View supporting evidence

Award document 096752-2026 was published 2026-10-13T19:24:36+01:00.

Published core contract period

99% confidence

30 April 2027 to 29 April 2030

View supporting evidence

Award 1 contractPeriod.startDate is 2027-04-30 and endDate is 2030-04-29.

Potential maximum extent date

99% confidence

29 April 2034

View supporting evidence

Award 1 contractPeriod.maxExtentDate is 2034-04-29.

SCOPE

What was awarded

Requirement

99% confidence

Secure managed reprographics and printing service

View supporting evidence

The notice describes production, copying, scanning and printing of court, evidential and other operational documentation.

Operational model

98% confidence

Reactive service delivery from supplier-operated premises

View supporting evidence

The description says the service is required reactively and must be delivered from supplier-operated premises meeting MPS security standards.

Included resources

99% confidence

Equipment, consumables and associated delivery resources

View supporting evidence

The description lists printing and copying equipment, paper, toner and other consumables.

Security and personnel requirements

99% confidence

Facilities must handle sensitive/confidential information; delivery staff must hold or be capable of obtaining NPPV2 and CTC before contract start

View supporting evidence

These requirements are stated in the procurement description.

Service classifications

99% confidence

Photocopying and offset printing equipment; reprographic services; printing and related services

View supporting evidence

Award item 1 lists CPV codes 30120000, 79520000 and 79800000.

Delivery region

97% confidence

London (UKI)

View supporting evidence

Award item 1 delivery address region is UKI.

PROCEDURE

Procedure and competition

Procedure

99% confidence

Open procedure

View supporting evidence

Tender procurementMethod is open and procurementMethodDetails is Open procedure.

Above-threshold status

99% confidence

Yes

View supporting evidence

Award 1 aboveThreshold is true.

Lots

99% confidence

One published lot (lot 1)

View supporting evidence

Tender lists lot 1; award 1 is related to lot 1.

Competition information

99% confidence

Information not supplied in the published notice data.

View supporting evidence

No tenderer count, bid scores, ranking or evaluation narrative is included in the supplied data.

CONTRACT TERMS

Published contract terms

Core term

99% confidence

3 years

View supporting evidence

Published period runs from 30 April 2027 to 29 April 2030.

Extension provision

99% confidence

Authority may unilaterally extend by up to 48 months in aggregate

View supporting evidence

Award renewal description states this option; maximum extent date is 29 April 2034.

Additional purchases

99% confidence

The authority has a right to additional purchases while the contract is valid

View supporting evidence

Award options description states this right.

Contract conclusion

99% confidence

Not evidenced

View supporting evidence

The award is pending and the only signature milestone is a future scheduled date.

COMMERCIAL VIEW

Commercial observations

Demand profile

98% confidence

Reactive operational demand is expressly anticipated

View supporting evidence

The description states the service is required on a reactive basis to meet operational demand.

Delivery implication

99% confidence

Supplier must provide the operating premises, equipment, consumables and delivery resources

View supporting evidence

These supplier responsibilities are stated in the requirement description.

Security threshold

99% confidence

The requirement combines secure premises and personnel-vetting expectations

View supporting evidence

The notice requires MPS security standards for premises and NPPV2/CTC capability for staff before contract start.

ANALYSIS QUALITY

97%overall confidence

Confidence reflects the completeness and consistency of the published award data.

Reference: ocds-h6vhtk-052043
Analysed: 13 Oct 2026

APPROVED AWARD ANALYSIS

BUYER CONTEXT

Buyer context

Buyer

99% confidence

Mayor's Office for Policing and Crime

View supporting evidence

Named as buyer in the notice.

End-user context

99% confidence

Metropolitan Police Service operational and criminal-justice processes

View supporting evidence

The description states that MPS requires the service and describes its use for police and criminal-justice documentation.

Buyer type

99% confidence

Public authority – sub-central government

View supporting evidence

Buyer party classification is publicAuthoritySubCentralGovernment.

Buyer location

99% confidence

London, United Kingdom

View supporting evidence

Buyer address is 169 Union Street, London, SE1 0LL.

SUPPLIER CONTEXT

Supplier context

Legal supplier identity

99% confidence

EQUANS SERVICES LIMITED (Companies House number 00598379)

View supporting evidence

Supplier verification identifies verified company name EQUANS SERVICES LIMITED and verified company number 00598379 via company-number matching.

Supplier status

98% confidence

Active

View supporting evidence

Supplier verification records verifiedCompanyStatus as Active.

Published supplier scale

95% confidence

Large

View supporting evidence

Supplier party details record scale as large.

Published supplier location

99% confidence

Newcastle Upon Tyne, United Kingdom

View supporting evidence

Supplier party address is in Newcastle Upon Tyne, NE12 8BU.

RENEWAL OUTLOOK

Renewal outlook

Extension horizon estimate

99% confidence

The contractual maximum extent reaches 29 April 2034, if the authority exercises extensions totalling up to 48 months

View supporting evidence

The core end date is 29 April 2030; the notice permits up to 48 months of aggregate extension and gives a maximum extent date of 29 April 2034.

DATA QUALITY

Gaps and source limitations

Pending status requires lifecycle caution

99% confidence

This is a pending award announcement, not evidence of a signed, active or commenced contract.

View supporting evidence

Award 1 status is pending; signature is scheduled in the future.

Lot detail limitation

99% confidence

Lot 1 has no published title, description or separate value.

View supporting evidence

Supplied lot record has null title, description and value fields.

Competition and evaluation limitation

99% confidence

Information not supplied in the published notice.

View supporting evidence

No bid count, bidder list beyond the selected supplier, scoring, award rationale or evaluation detail is included.

Pricing limitation

99% confidence

No pricing schedule, unit rates, value basis or breakdown is published in the supplied data.

View supporting evidence

Value basis is null and no pricing detail is provided.

Start-date caveat

99% confidence

A published future contract-period start date is not evidence that service has commenced.

View supporting evidence

The award remains pending and the start date is 30 April 2027.

SOURCE DATA LIMITATIONS

Information not supplied in the published notice

The source records a pending award rather than a signed or active contract.
Information not supplied in the published notice: tenderer count, evaluation scores, award rationale, pricing schedule and bid comparison.
Lot 1 has no published title, description or separate value.
No contract signature, execution or service-commencement confirmation is supplied.
The award-level value should not be treated as a detailed pricing breakdown.

MARKET THEMES

Relevant award themes

COMMON QUESTIONS

About this award

Who is the named supplier?

EQUANS SERVICES LIMITED, verified against Companies House number 00598379.

Has the contract been signed?

No conclusion or signature is evidenced. The award is pending and a future signature date of 2 November 2026 is scheduled.

What is the published award value?

GBP 2,966,103 excluding VAT, with GBP 3,559,324 stated including VAT.

How long is the proposed term?

The published core period is 30 April 2027 to 29 April 2030, with extensions of up to 48 months in aggregate.

ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.

The Provision of Reprographic Services

Opportunity overview

Awarded to

EQUANS SERVICES LIMITED

Classification

Lots

Documents and notices

Published notice details

Scope, procedure and submissions

Legal basis

Lots and requirements

Buyer, suppliers and contacts

Identifier

Address

Contact

Roles

Details

Classifications

Identifier

Additional Identifiers

Address

Contact

Roles

Details

Award information

Items

Additional Classifications

Delivery locations

Value

Suppliers

Standstill Period

Contract period

Renewal

Options

Related lots

Documents

Milestones

Recorded locations

Notice and amendment history

Award intelligence at a glance

Published outcome signals

Traceable procurement data

Approved, evidence-bound analysis

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