AWARD OUTCOME
What happened
Buckinghamshire Council has published a pending award to MONITOR CLEANING SERVICES LIMITED for cleaning across 74 corporate-office and cross-county sites. The notice records an £8.2m excluding-VAT award value, but the award remains pending and a future signature date is scheduled; it should not be treated as a signed or active contract.
Published outcomePending award of Lot LOT-0001 to MONITOR CLEANING SERVICES LIMITED.
Market significanceA single-supplier cleaning-services opportunity with an estimated six-year maximum value of £8.2m excluding VAT, subject to optional extensions.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
MONITOR CLEANING SERVICES LIMITED
99% confidenceAward 1 · Lots LOT-0001 · 8200000 GBP · Pending award
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Award 1 names supplier GB-COH-02526388; supplied verification identifies MONITOR CLEANING SERVICES LIMITED, company number 02526388, using a company-number match. The £8.2m value is the award-level value for the single listed supplier and lot.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract award notice on Find a Tender
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Award document 096425-2026 is described as a Contract award notice on Find a Tender.
Award status
99% confidencePending
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Award 1 has status 'pending'.
Tender status
95% confidenceComplete
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Tender LOT-0001 has status 'complete'.
Signature position
99% confidenceNot evidenced as signed; future signature date scheduled for 16 November 2026
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Award milestone type 'futureSignatureDate' is scheduled for 2026-11-16.
Contract start position
98% confidencePlanned start: 1 February 2027
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Award contractPeriod startDate is 2027-02-01.
VALUES
Published values explained
Award value excluding VAT
99% confidence£8,200,000
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Award 1 value.amount is 8200000 GBP; the tender description states the full six-year estimated spend is £8.2m excluding VAT.
Award value including VAT
99% confidence£9,840,000
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Award 1 value.amountGross is 9840000 GBP.
Value nature
98% confidenceEstimate for the potential six-year term; actual spend may be higher or lower
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Tender description states that £8.2m excluding VAT is an estimate and actual spend may be higher or lower.
TIMELINE
Procurement timeline
Tender notice first published
98% confidence18 February 2026
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Release history records tender notice 014875-2026 released on 2026-02-18.
Award decision date
98% confidence12 October 2026
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Award 1 date is 2026-10-12.
Award notice published
99% confidence13 October 2026
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Award document 096425-2026 datePublished is 2026-10-13.
Standstill end
99% confidence22 October 2026, 23:59:59 (+01:00)
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Award 1 standstillPeriod endDate is 2026-10-22T23:59:59+01:00.
Scheduled future signature date
99% confidence16 November 2026
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Award milestone dueDate is 2026-11-16T23:59:59+00:00.
Initial planned contract end
99% confidence31 January 2030
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Award contractPeriod endDate is 2030-01-31.
Maximum possible end
99% confidence31 January 2033
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Award contractPeriod maxExtentDate is 2033-01-31.
SCOPE
What was awarded
Service
98% confidenceCleaning services for Buckinghamshire Council corporate offices and cross-county sites
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Tender description.
Estate coverage
98% confidence74 sites
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Tender description states there are 74 sites in total.
Lot structure
98% confidenceOne lot: LOT-0001
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Tender and award data list LOT-0001 only.
Classifications
99% confidenceCleaning and sanitation services; cleaning services; building-cleaning services; office cleaning services
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Award item CPV classifications: 90900000, 90910000, 90911200 and 90919200.
TUPE
95% confidenceCouncil considers TUPE will apply
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Tender description states the Council is of the opinion that TUPE will apply.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceOpen
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Tender procurementMethod is 'open'.
Procedure detail
99% confidenceCompetitive flexible procedure
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Tender procurementMethodDetails is 'Competitive flexible procedure'.
Competition information
99% confidenceNumber of bids and evaluation results unknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Initial term
99% confidence3 years, planned from 1 February 2027 to 31 January 2030
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Award contractPeriod dates and tender description.
Extension options
99% confidenceOne further 2-year period and one further 1-year period
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Award renewal description.
Maximum term
99% confidence6 years, to 31 January 2033 if all extensions are used
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Tender description and award maxExtentDate.
Extension status
98% confidenceOptional; exercise is not evidenced
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Tender and award renewal wording says the contract 'may be extended'.
COMMERCIAL VIEW
Commercial observations
Commercial structure
99% confidenceThe published £8.2m excluding-VAT figure is estimated total spend over the maximum six-year potential term, not a guaranteed spend.
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Tender description explicitly describes £8.2m as an estimate and says actual spend may be higher or lower.
Mobilisation consideration
92% confidenceA planned 1 February 2027 start and stated potential TUPE applicability indicate mobilisation and workforce-transfer considerations.
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Award contractPeriod startDate is 2027-02-01; tender description says the Council considers TUPE will apply.
DATA QUALITY
Gaps and source limitations
Award/conclusion status
99% confidencePending award, not a confirmed concluded contract
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Award 1 status is pending and a future signature date is scheduled. No supplied contract record confirms signature.
Lot-level pricing
99% confidenceNot published separately
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LOT-0001 value is null; award-level value is reported for the sole supplier and lot.
Evaluation transparency
99% confidenceInformation not supplied in the published notice
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No bid count, scoring, pricing breakdown or award rationale is included in supplied data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published award is pending; it does not evidence a signed, concluded or active contract.
- Information not supplied in the published notice: bid count, tender evaluation, award rationale, scores, pricing breakdown and detailed lot title or description.
- The £8.2m excluding-VAT figure is an estimate for the potential maximum term; actual spend is explicitly stated to be capable of being higher or lower.
- No separate lot value is published, although only one lot and one supplier are listed.
MARKET THEMES
Relevant award themes
Buckinghamshire Council cleaning servicesMONITOR CLEANING SERVICES LIMITEDcleaning services contract awardoffice cleaning procurementLOT-0001TUPE cleaning contract
COMMON QUESTIONS
About this award
Who is the named supplier?
The pending award names MONITOR CLEANING SERVICES LIMITED, verified in the supplied data against company number 02526388.
Has the cleaning contract been signed?
No signed contract is evidenced. The award is pending and the notice records a future signature date of 16 November 2026.
What is the published value?
£8.2m excluding VAT (£9.84m including VAT), described as estimated spend over the potential maximum six-year term.
When is service expected to start?
The notice gives a planned start date of 1 February 2027.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.