✓Tender information last checkedLast checked 15 Oct 2026, 13:26.
Opportunity overview
YHG are looking to appoint a suitably qualified provider to deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region. The contract has an estimated annual value of £125k and will be awarded to a single supplier responsible for managing and delivering the full scope of services across all locations.
The contract will be awarded for an initial period of two years, with the option to extend for further periods of 12 months each on 3 occasions, subject to satisfactory performance and business requirements. Therefore, the maximum contract term will be five years.
Classification
CPV77310000 — Planting and maintenance services of green areas
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Implentation timetable risks
TUPE transfer
Variation / Change control
Legislative Changes e.g. new Laws associated with the sector
Changes to resources or personel
Wider supply chain considerations
Tenderers’ attention is drawn to the payment terms set out in Schedule 2 of the Contract Documents at Appendix 9.1. YHG standard payment terms are that YHG shall pay correctly rendered invoices that include a valid YHG PO number within 30 days from receipt of the invoice. Invoices must only be submitted after completion of the services and must be accompanied with the required evidence demonstrating that the services have been completed.
Amendments
Entry 1
Description
Due to errors being identified, an amended version of Appendix 3 -Pricing Schedule has been uploaded. In addition, a Clarification Log has been added detailing the questions received and the corresponding responses. Bidders should ensure they review the updated documentation.
Id
097420-2026
Lots and requirements
Entry 1
Id
1
Status
active
Has Renewal
Yes
Value
Including VAT
800,000
Amount
666,666.67
Currency
GBP
Award criteria
Weighting Description
Please refer to the ITT for full breakdown of quality and pricing evaluation.
Criteria
Criterion 1
Type
quality
Name
Quality - Method Statements
Description
Please refer to ITT documentation for full breakdown.
Criterion 2
Type
price
Name
Pricing Schedule
Description
Please refer to ITT documentation for full breakdown.
Selection criteria
Criteria
Criterion 1
Type
economic
Description
Please refer to the ITT documentation and PSQ for conditions of participation.
Criterion 2
Type
technical
Description
Please refer to the ITT documentation and PSQ for conditions of participation.
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Apr 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2032, 23:59
Renewal
Description
The Contract will be for an initial period of 2 years, extendable at YHG's sole option for further periods of 12 months each on 3 occasions, giving a total maximum contract term of 5 years (the Term).
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
77310000
Description
Planting and maintenance services of green areas
Entry 2
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming
Entry 3
Scheme
CPV
Id
90500000
Description
Refuse and waste related services
Delivery locations
Entry 1
Region
UKE
Country
GB
Country Name
United Kingdom
Published documents
Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Grounds Maintenance Yorkshire - Invitation to Tender
5 published notice versions reviewed by ProcuraAxis.
5 VERSIONS
1
ocds-h6vhtk-0507b4-2025-04-25T14:09:56+01:00Pipeline notice on Find a Tender ·
2
094695-2026Tender notice on Find a Tender ·
3
095913-2026Tender notice on Find a Tender ·
4
096522-2026Tender notice on Find a Tender ·
5
097420-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Your Housing Group is seeking one provider for grounds maintenance services across its Yorkshire property portfolio. The stated estimated annual value is £125,000; the supplied total value is £666,666.67. The initial term is two years, with up to three 12-month extensions, subject to performance and business requirements. The opportunity is open, with a stated submission deadline of 11 November 2026 at 12:00 UTC.
Who this may suit
Relevant to grounds-maintenance service providers able to manage delivery across multiple Yorkshire locations. Detailed technical, commercial, compliance and submission requirements are contained in referenced tender documents and are not supplied here.
Key points identified
Service requirementGrounds maintenance services across a portfolio of Yorkshire properties.Evidence: "deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region"
Single-supplier deliveryOne supplier will manage and deliver the full scope across all locations.Evidence: "awarded to a single supplier responsible for managing and delivering the full scope of services across all locations"
Detailed specificationUnknown from supplied notice text; a document titled "Appendix 9.2 - Grounds Maintenance Specification" is listed but its contents are not supplied.Evidence: Document title: "Appendix 9.2 - Grounds Maintenance Specification"
92% approved-analysis confidence5 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Your Housing Group is seeking one provider for grounds maintenance services across its Yorkshire property portfolio. The stated estimated annual value is £125,000; the supplied total value is £666,666.67. The initial term is two years, with up to three 12-month extensions, subject to performance and business requirements. The opportunity is open, with a stated submission deadline of 11 November 2026 at 12:00 UTC.
Who this may suit
Relevant to grounds-maintenance service providers able to manage delivery across multiple Yorkshire locations. Detailed technical, commercial, compliance and submission requirements are contained in referenced tender documents and are not supplied here.
Key deliverables
Manage and deliver grounds maintenance services across YHG properties in Yorkshire.
Provide the full service scope across all locations as a single supplier.
SUPPLIER REQUIREMENTS
5 criteria identified
Service requirement
99% confidence
Grounds maintenance services across a portfolio of Yorkshire properties.
View supporting evidence
"deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region"
Single-supplier delivery
99% confidence
One supplier will manage and deliver the full scope across all locations.
View supporting evidence
"awarded to a single supplier responsible for managing and delivering the full scope of services across all locations"
Detailed specification
90% confidence
Unknown from supplied notice text; a document titled "Appendix 9.2 - Grounds Maintenance Specification" is listed but its contents are not supplied.
A "YHG Procurement Specific Questionnaire (PSQ)" is listed, but its contents are not supplied.
Conflicts of interest
86% confidence
Unknown whether a declaration is mandatory; a tenderer conflicts-of-interest declaration document is listed.
View supporting evidence
Document title: "Appendix 8 - Tenderer Conflicts of Interest Declaration"
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated annual value
99% confidence
£125,000.
View supporting evidence
"The contract has an estimated annual value of £125k"
Supplied total value
99% confidence
£666,666.67.
View supporting evidence
Process value_max and Lot 1 value_amount are both 666666.67 GBP.
Term
99% confidence
Initial two years, with up to three 12-month extensions; maximum five years, subject to satisfactory performance and business requirements.
View supporting evidence
"initial period of two years, with the option to extend for further periods of 12 months each on 3 occasions" and "maximum contract term will be five years"
Pricing requirements
90% confidence
Unknown; a pricing schedule is listed but its contents are not supplied.
One active lot is supplied, but it has no title or description.
View supporting evidence
Lot "1" has status "active" and null title and description.
RISKS AND UNKNOWNS
Points requiring attention
Value inconsistency
99% confidence
The stated £125,000 annual estimate multiplied by the stated five-year maximum term equals £625,000, whereas the supplied total/lot value is £666,666.67. The source does not explain the difference.
View supporting evidence
Description: "estimated annual value of £125k" and "maximum contract term will be five years"; process value_max and Lot 1 value_amount: £666,666.67.
Scope detail unavailable
98% confidence
Frequency, property-level requirements, quality standards, pricing basis and detailed service activities cannot be confirmed without the tender documents.
View supporting evidence
Specification, frequency schedule, property maps, property notes, pricing schedule and KPI table are listed but their contents are not supplied.
Potential staff-transfer exposure
90% confidence
A TUPE document is listed, but affected roles, headcount, liabilities and applicability are unknown.
The only supplied lot is active but has no title or description, so it cannot be independently characterised beyond the overall opportunity scope.
View supporting evidence
Lot 1 title and description are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
Continue in your ProcuraAxis workspaceFree account · Full approved analysis