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PROCUREMENT OPPORTUNITY

Video Digitisation Services

British Film Institute · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:00.

Opportunity overview

The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Shared contract value
£750k
Awarded
Not supplied
Contract signed
4 Sept 2025
Suppliers
One of 4 awarded suppliers
Award ID
055184-2025-2025/418-1
Status
active
Location
Ross -on-Wye, UKG11, HR9 6BX, United Kingdom
Shared contract value
£750k
Awarded
Not supplied
Contract signed
4 Sept 2025
Suppliers
One of 4 awarded suppliers
Award ID
055184-2025-2025/418-1
Status
active
Location
Guetersloh, DE, Germany
Shared contract value
£750k
Awarded
Not supplied
Contract signed
4 Sept 2025
Suppliers
One of 4 awarded suppliers
Award ID
055184-2025-2025/418-1
Status
active
Location
Leighton Buzzard, UKH2, LU7 4QB, United Kingdom

OvationData Limited

Match pending…
Shared contract value
£750k
Awarded
Not supplied
Contract signed
4 Sept 2025
Suppliers
One of 4 awarded suppliers
Award ID
055184-2025-2025/418-1
Status
active
Location
Orpington, UKJ4, BR5 3HP, United Kingdom

Classification

  • CPV92100000 — Motion picture and video services
  • CPV92110000 — Motion picture and video tape production and related services

Lots

  • The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.£750k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2025/418
Status
complete
Has Recurrence
Yes
Review Details
To be agreed with the BFI
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Framework Agreement

Period Rationale
Maximum of 4 years only
Maximum Participants
10

Second Stage

Invitation Date
2 May 2025, 00:00

Tender Period

Ends
21 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
92110000
Scheme
CPV
Description
Motion picture and video tape production and related services

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Please see the SSQ for further details.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Please see the SSQ for further details.
Description
Please see the SSQ for further details.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.

Value

Amount
750,000
Currency
GBP

Options

Description
One year option to extend.

Renewal

Description
There is an option to extend the framework for one year after the initial term of 3 years.

Second Stage

Maximum Candidates
10

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
80%
Criterion 2
Name
Price
Type
cost
Description
20%

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Berkhamsted

Delivery locations

Entry 1
Region
UKH23
Entry 2
Region
UKH23

Additional Classifications

Entry 1
Id
92110000
Scheme
CPV
Description
Motion picture and video tape production and related services
Entry 2
Id
92100000
Scheme
CPV
Description
Motion picture and video services

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-14172
Name
British Film Institute

Roles

buyer

Address

Region
UKI
Locality
London
Postal Code
W1T 1LN
Country Name
United Kingdom
Street Address
BFI, 21 Stephen Street

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
NDPB
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
British Film Institute

Contact

Name
Vicki Akinosho
Organisation 2
Id
GB-FTS-34662
Name
British Film Institute

Roles

reviewBody

Address

Locality
London
Postal Code
W1T 1LN
Country Name
United Kingdom
Street Address
21 Stephen Street

Details

Identifier

Legal Name
British Film Institute

Contact

Organisation 3
Id
GB-FTS-160311
Name
CJP Broadcast Service Solutions Ltd

Roles

supplier

Address

Region
UKG11
Locality
Ross -on-Wye
Postal Code
HR9 6BX
Country Name
United Kingdom
Street Address
Unit 7, Oaklands Business Centre, Stoney Hill Industrial Estate, Whitchurch, Ross-on-Wye, Herefordshire

Details

Scale
sme

Identifier

Legal Name
CJP Broadcast Service Solutions Ltd
Organisation 4
Id
GB-FTS-160312
Name
DC1 GmbH Media & Object Digitisation

Roles

supplier

Address

Region
DE
Locality
Guetersloh
Country Name
Germany
Street Address
Carl-Bertelsmann-Str. 161F, D-33332 Guetersloh, Germany.

Details

Scale
sme

Identifier

Legal Name
DC1 GmbH Media & Object Digitisation
Organisation 5
Id
GB-FTS-160313
Name
Memnon Archiving Services

Roles

supplier

Address

Region
UKH2
Locality
Leighton Buzzard
Postal Code
LU7 4QB
Country Name
United Kingdom
Street Address
Unit 15, Youngs Industrial Estate, Stanbridge Road, Leighton Buzzard LU7 4QB

Details

Scale
sme

Identifier

Legal Name
Memnon Archiving Services
Organisation 6
Id
GB-FTS-160314
Name
OvationData Limited

Roles

supplier

Address

Region
UKJ4
Locality
Orpington
Postal Code
BR5 3HP
Country Name
United Kingdom
Street Address
Unit 10, Crayfields Industrial Park Orpington Kent BR5 3HP

Details

Scale
sme

Identifier

Legal Name
OvationData Limited

Award information

Award 1
Id
055184-2025-2025/418-1
Title
Video Digitisation Services
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160311
Name
CJP Broadcast Service Solutions Ltd
Supplier 2
Id
GB-FTS-160312
Name
DC1 GmbH Media & Object Digitisation
Supplier 3
Id
GB-FTS-160313
Name
Memnon Archiving Services
Supplier 4
Id
GB-FTS-160314
Name
OvationData Limited

Related lots

1

Contracts and changes

Entry 1
Id
055184-2025-2025/418-1
Title
Video Digitisation Services
Status
active
Award ID
055184-2025-2025/418-1
Date Signed
5 Sept 2025, 00:00

Value

Amount
750,000
Currency
GBP

Recorded locations

  • Buyer location · London · UKI · W1T 1LN · United Kingdom
  • Delivery location · UKH23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e6d3-2025-09-09T18:09:02+01:00compiled ·