✓Tender information last checkedLast checked 12 Oct 2026, 12:26.
Opportunity overview
This Team East Midlands opportunity is advertised to set out the mandatory and required services, Deliverables, standards, outputs and outcomes for the design and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept, project governance and management, through to onsite delivery.
The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services. Where necessary, the provider may utilise subcontracting arrangements with third parties to ensure all contract requirements are delivered effectively and in full.
The East Midlands Combined Authority (EMMCA) is led by Mayor of the East Midlands, Claire ward and covers the four local authority areas of Derbyshire, Nottinghamshire, Derby and Nottingham. Its priorities include economic growth, transport, housing. Skills and adult education, green growth and the visitor economy.
UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day major event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, Authority's and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment and growth.
The contract value is a maximum of £130,000 in total and the contract term is approx. 6 Months, the contract will be awarded for the initial term from 01/2027 until 06/2027. There are no extensions available for this.
Providers will be expected to upload the required attachments into the e-procurement portal as advised in the Invitation to Tender document.
The award criteria is set out within the attached Invitation to Tender documentation.
Bidders can apply for this oppertunity by using the following link https://eastmidlandsca--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a1MPy00000EXLFJMA5&sfdcIFrameOrigin=https://eastmidlandsca.lightning.force.com
and registering for an account on the Atamis system and then clicking on the register button for this opportunity
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Delivery location · East Midlands · United Kingdom
Delivery location · S40 1SA
Notice and amendment history
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
fbd84a07-e74d-4638-87f8-24511f3e8599-917327Opportunity notice on Contracts Finder ·
2
2e04fda8-05f7-4686-9f1e-25d2e25bf0ef-917357Opportunity notice on Contracts Finder ·
3
8c5c952b-376a-46d4-8635-c3fba0288d03-917384Opportunity notice on Contracts Finder ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
East Midlands Combined Authority seeks one provider to design, manage and install the Team East Midlands pavilion at UKREiiF 2027, including concept design, project governance, management and onsite delivery. Subcontracting may be used where necessary.
Who this may suit
Suitable for event-services, exhibition-pavilion design, build and installation providers able to deliver an end-to-end project. The notice states the opportunity is suitable for SMEs.
Key points identified
Scope of servicesDesign and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept and project governance/management through to onsite delivery.Evidence: Notice description: "design and installation ... from design concept, project governance and management, through to onsite delivery."
Single-provider responsibilityThe contract will be awarded to a single provider responsible for the full scope.Evidence: Notice description: "The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services."
SubcontractingPermitted where necessary to deliver requirements effectively and in full.Evidence: Notice description: "the provider may utilise subcontracting arrangements with third parties".
92% approved-analysis confidence8 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
East Midlands Combined Authority seeks one provider to design, manage and install the Team East Midlands pavilion at UKREiiF 2027, including concept design, project governance, management and onsite delivery. Subcontracting may be used where necessary.
Who this may suit
Suitable for event-services, exhibition-pavilion design, build and installation providers able to deliver an end-to-end project. The notice states the opportunity is suitable for SMEs.
Key deliverables
Pavilion design concept
Project governance and management
Pavilion installation and onsite delivery
Delivery of the full required scope, standards, outputs and outcomes
SUPPLIER REQUIREMENTS
8 criteria identified
Scope of services
98% confidence
Design and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept and project governance/management through to onsite delivery.
View supporting evidence
Notice description: "design and installation ... from design concept, project governance and management, through to onsite delivery."
Single-provider responsibility
98% confidence
The contract will be awarded to a single provider responsible for the full scope.
View supporting evidence
Notice description: "The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services."
Subcontracting
95% confidence
Permitted where necessary to deliver requirements effectively and in full.
View supporting evidence
Notice description: "the provider may utilise subcontracting arrangements with third parties".
Tender attachments
94% confidence
Required attachments must be uploaded to the e-procurement portal as directed in the ITT.
View supporting evidence
Notice description: "Providers will be expected to upload the required attachments into the e-procurement portal as advised in the Invitation to Tender document."
Award criteria
93% confidence
Set out in the attached Invitation to Tender documentation; details are not present in the supplied notice text.
View supporting evidence
Notice description: "The award criteria is set out within the attached Invitation to Tender documentation."
SME suitability
99% confidence
Marked suitable for SMEs.
View supporting evidence
Opportunity field: suitable_for_sme = 1.
VCSE suitability
99% confidence
Not marked suitable for VCSEs.
View supporting evidence
Opportunity field: suitable_for_vcse = 0.
Supplier eligibility conditions
90% confidence
Unknown from the supplied notice text; consult the ITT and tender attachments.
View supporting evidence
The supplied notice description does not state financial, technical, insurance, location or company-size eligibility thresholds.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Maximum contract value
99% confidence
£130,000 total.
View supporting evidence
Notice description: "The contract value is a maximum of £130,000 in total"; opportunity value_max = 130000 GBP.
Contract term
96% confidence
Approximately six months, with no extensions stated.
View supporting evidence
Notice description: "contract term is approx. 6 Months" and "There are no extensions available".
Pricing requirements
75% confidence
A pricing-response attachment is listed, but pricing format and evaluation details are unknown from the supplied content.
Register for an account and use the register button for the opportunity; the notice also says attachments are to be uploaded to the e-procurement portal as directed in the ITT.
View supporting evidence
Notice description provides a registration link and states bidders should register for an account; it also refers to the e-procurement portal.
RISKS AND UNKNOWNS
Points requiring attention
Portal naming inconsistency
98% confidence
The notice provides a link on a ProSpend/Salesforce domain but instructs bidders to register on the Atamis system. Confirm the authoritative tender portal and submission route before submitting.
View supporting evidence
Notice link is hosted at eastmidlandsca--prospend.vf.force.com; notice text says "registering for an account on the Atamis system".
Detailed tender conditions
95% confidence
Award criteria, required attachments, pavilion specifications, KPIs, pricing format and contract terms appear to be in attachments whose contents were not supplied. These must be reviewed before bidding.
View supporting evidence
Listed documents include ITT Process Overview, Tender Specification, Pavilion Specifications, Quality Questions, Pricing Response, KPIs and Event Management Services Agreement; notice directs bidders to the ITT.
Delivery venue
87% confidence
The precise onsite venue is not stated in the supplied notice text, despite an onsite installation requirement.
View supporting evidence
Locations list East Midlands and S40 1SA, while the scope only states "onsite delivery".
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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