AWARD OUTCOME
What happened
Yorkshire Purchasing Organisation has awarded a call-off for a Microsoft Enterprise Agreement to PHOENIX SOFTWARE LIMITED. The published award value is £1.4 million, with the wider notice showing a £1.4–£2.8 million value range. The stated contract period runs from 1 December 2026 to 30 November 2029.
Published outcomeAward announced to PHOENIX SOFTWARE LIMITED on 8 October 2026; the award record is marked active.
Market significanceThis is a multi-year Microsoft licensing and cloud-services requirement covering Microsoft 365, Windows Server, Azure and Dynamics 365 for YPO.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
PHOENIX SOFTWARE LIMITED
99% confidenceAward ocds-b5fd17-b5b42640-29cf-4c5d-ba55-92852283851b-1 · 1400000 GBP · Awarded; award record active
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The single award names Phoenix Software Limited as supplier and states an award value of £1,400,000. Supplier verification identifies the legal company as PHOENIX SOFTWARE LIMITED (company number 02548628).
LIFECYCLE
Award or contract stage
Notice status
98% confidenceAwarded contract notice; award status active
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The notice is titled "Awarded contract notice on Contracts Finder" and the award status is "active".
Award decision date
98% confidence8 October 2026
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Award record date: 2026-10-08T00:00:00+01:00.
Award notice publication
99% confidence9 October 2026
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Award notice document published at 2026-10-09T10:33:44+01:00.
Planned contract period
98% confidence1 December 2026 to 30 November 2029
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Tender and award contractPeriod fields state these dates.
VALUES
Published values explained
Published award value
99% confidence£1,400,000
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The award value is £1,400,000 GBP.
Notice value range
97% confidence£1,400,000 to £2,800,000
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The tender minValue is £1,400,000 and value is £2,800,000.
TIMELINE
Procurement timeline
Tender submission deadline
98% confidence25 September 2026, 15:00 BST
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Tender period endDate: 2026-09-25T15:00:00+01:00.
Award date
98% confidence8 October 2026
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Award date field: 2026-10-08T00:00:00+01:00.
Contract start date
98% confidence1 December 2026
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Published contractPeriod startDate: 2026-12-01T00:00:00Z.
Contract end date
98% confidence30 November 2029
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Published contractPeriod endDate: 2029-11-30T23:59:59Z.
SCOPE
What was awarded
Requirement
99% confidenceMicrosoft Enterprise Agreement for supply, renewal and management of Microsoft software licences and cloud services across YPO
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Notice description.
Named technology coverage
99% confidenceMicrosoft 365, Windows Server, Azure, CRM/Dynamics 365 and associated licensing
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Notice description names these products and services.
Business functions supported
98% confidenceOperations, communication, collaboration, productivity, information management and cyber security
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Notice description.
Primary classification
99% confidenceCPV 48000000 — Software package and information systems
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Published primary CPV classification.
Delivery location
92% confidenceWF2 0XE
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Tender item delivery address postal code.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceSelective
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Published procurementMethod: selective.
Route to market
99% confidenceCall-off from a framework agreement
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Published procurementMethodDetails: "Call-off from a framework agreement".
SME suitability flag
95% confidenceYes
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Tender suitability field marks SME as true.
Competition information
99% confidenceUnknown
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Term
98% confidence3 years
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The stated period is 1 December 2026 to 30 November 2029.
Extension or renewal options
99% confidenceUnknown
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Information not supplied in the published notice.
Contract signature or execution
99% confidenceNot stated
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The source records an active award and planned contract period but does not explicitly state that a contract has been signed.
COMMERCIAL VIEW
Commercial observations
Commercial structure
98% confidenceFramework call-off for enterprise software licensing and cloud services
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The procurement method detail states that this is a call-off from a framework agreement; the description specifies licensing and cloud services.
Value interpretation
98% confidenceThe £1.4 million award value is below the notice’s £2.8 million maximum value; the source does not explain the difference.
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Award value is £1,400,000, while the tender value field is £2,800,000.
DATA QUALITY
Gaps and source limitations
Value fields differ
99% confidenceAward value is £1.4 million; the notice also reports a £1.4–£2.8 million range.
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Published award and tender value fields.
Contract conclusion status
99% confidenceAn active award is published, but signature/execution is not explicitly confirmed.
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The award status is active; no source field explicitly confirms a signed contract.
Unpublished commercial detail
98% confidenceInformation not supplied in the published notice: pricing breakdown, lot allocation, evaluation results, bidder count and extension terms.
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No such details appear in the supplied award, tender, lot or document data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The notice does not explicitly confirm contract signature or execution; it supports an active award and a stated future contract period only.
- The source reports different value representations: a £1.4 million award value and a £1.4–£2.8 million notice range, without explanation.
- No lot titles, lot allocations or individual pricing breakdowns are published.
- Bidder numbers, evaluation methodology, award rationale and scoring are not supplied.
- No extension, renewal or variation terms are published; the November 2029 re-procurement horizon is an estimate based on the stated end date, not a forecast.
MARKET THEMES
Relevant award themes
Yorkshire Purchasing OrganisationYPOPHOENIX SOFTWARE LIMITEDPhoenix SoftwareMicrosoft Enterprise AgreementMicrosoft 365AzureDynamics 365software licensingContracts Finder
COMMON QUESTIONS
About this award
Who won YPO's Microsoft Enterprise Agreement award?
PHOENIX SOFTWARE LIMITED, verified against company number 02548628.
What is the published award value?
The award record states £1.4 million. The wider notice reports a £1.4 million to £2.8 million range.
When is the stated contract period?
1 December 2026 to 30 November 2029.
Was this a framework call-off?
Yes. The notice describes the route as a call-off from a framework agreement.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.