AWARD OUTCOME
What happened
Epping Forest District Council has awarded an active call-off for comprehensive cleaning and window-cleaning services to IDEAL CLEANING SERVICES LIMITED. The published award value is £713,775.84, with a stated base period from 1 February 2027 to 31 January 2029 and up to two one-year extensions.
Published outcomeOne active award was published to IDEAL CLEANING SERVICES LIMITED under the ESPO Total Cleaning Services Framework 263_25.
Market significanceThis is a £713,775.84 public-sector cleaning-services call-off covering council operational and commercial properties, with potential term extensions that may extend the supplier relationship beyond the initial two-year period.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
IDEAL CLEANING SERVICES LIMITED
99% confidenceAward ocds-b5fd17-a0c0b8f7-f0a6-4795-b5aa-48793fa51f6a-1 · 713775.84 GBP · verified supplier; active award
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The award names Ideal Cleaning Services Ltd as supplier. Supplier verification matches Companies House number 00481054 to verified legal name IDEAL CLEANING SERVICES LIMITED.
LIFECYCLE
Award or contract stage
Notice status
98% confidenceAwarded; source record marked complete and award marked active
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Process display status is 'awarded', source status is 'complete', and the award status is 'active'.
Award decision date
98% confidence24 September 2026
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Award date: 2026-09-24.
Award notice publication date
99% confidence14 October 2026
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Award notice datePublished: 2026-10-14T14:43:24+01:00.
Scheduled contract start
99% confidence1 February 2027
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Published contract period startDate: 2027-02-01T00:00:00Z.
Scheduled base contract end
99% confidence31 January 2029
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Published contract period endDate: 2029-01-31T23:59:59Z.
VALUES
Published values explained
Published award value
99% confidence£713,775.84
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Award value amount is 713775.84 GBP; the tender value is also 713775.84 GBP.
Value allocation
97% confidenceThe full published value is associated with the single award to one supplier
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One award is supplied, with one named supplier and an award value of £713,775.84.
TIMELINE
Procurement timeline
Tender submission deadline
99% confidence20 July 2026, 12:00 BST
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Tender period endDate: 2026-07-20T12:00:00+01:00.
Award decision
98% confidence24 September 2026
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Award date: 2026-09-24.
Award notice published
99% confidence14 October 2026
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Award notice publication timestamp: 2026-10-14T14:43:24+01:00.
Base term
99% confidence1 February 2027 to 31 January 2029
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Award contractPeriod gives these start and end timestamps.
SCOPE
What was awarded
Primary service category
99% confidenceCleaning and sanitation services (CPV 90900000)
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Primary classification is CPV 90900000, described as cleaning and sanitation services.
Service requirement
99% confidenceComprehensive cleaning and window cleaning for council operational and commercial properties
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Tender title and description state that the requirement is for a full cleaning service and window cleaning across operational and commercial properties.
Named activities and sites
98% confidenceAnnual cleaning at Civic Offices, Oakwood Hill Depot, Townmead Depot and Ongar Toilets; emergency works across all sites; ad hoc area cleaning; and annual window cleaning at Civic Offices and Oakwood Hill
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These activities are listed in the published tender description.
Published delivery location
92% confidenceCM16 4BZ
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Tender item 1 lists delivery postal code CM16 4BZ.
PROCEDURE
Procedure and competition
Procurement route
99% confidenceSelective procedure; call-off from a framework agreement
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Published procurement method is 'selective' and method details state 'Call-off from a framework agreement'.
Framework
99% confidenceESPO Total Cleaning Services Framework 263_25
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Award description states: 'Call-off from ESPO Total Cleaning Services Framework 263_25.'
Competition information
99% confidenceNumber of suppliers invited, bids received, evaluation scores and award rationale are unknown
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Information not supplied in the published notice data.
SME suitability flag
93% confidenceMarked suitable for SMEs
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Tender suitability data records sme: true.
CONTRACT TERMS
Published contract terms
Base duration
99% confidenceTwo years
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Published base period runs from 1 February 2027 to 31 January 2029.
Extension options
99% confidenceUp to two extensions of one year each
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Award description states: '2 x 1 year extension possible.'
Maximum possible term
94% confidenceUp to four years, if both stated one-year extensions are exercised
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This is a calculation from the stated two-year base period and two possible one-year extensions.
Pricing and payment terms
99% confidenceUnknown
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Information not supplied in the published notice data.
COMMERCIAL VIEW
Commercial observations
Service delivery profile
97% confidenceThe scope combines scheduled annual cleaning, periodic window cleaning, ad hoc area cleaning and emergency works.
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The published description lists annual, ad hoc and emergency cleaning activities, plus annual window cleaning.
Commercial continuity potential
96% confidenceThe stated extension options could create a longer-term service relationship, but neither extension has been confirmed.
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Award description provides for two possible one-year extensions only.
Route-to-market implication
85% confidenceSuppliers seeking comparable work may need access to the ESPO Total Cleaning Services Framework 263_25 or a future replacement route.
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This award is explicitly described as a call-off from that framework; future procurement arrangements are not published.
DATA QUALITY
Gaps and source limitations
Award versus contract execution
99% confidenceThe source is an awarded contract notice with an active award and future scheduled start date; it does not explicitly confirm that a contract has been signed or services have commenced.
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Award notice published 14 October 2026; published contract start is 1 February 2027. No signature or commencement confirmation is supplied.
Lot allocation
99% confidenceNo lot records or lot identifiers were supplied
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Lots array is empty and award lot_ids_json is null.
Unpublished commercial detail
99% confidenceInformation not supplied in the published notice includes bid numbers, evaluation methodology and scores, detailed pricing, payment terms, service-level measures and individual activity cost breakdowns.
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These fields are absent from the supplied source data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published notice does not explicitly confirm contract signature, mobilisation, service commencement or extension exercise.
- No lots or lot-level allocations are published.
- Information not supplied in the published notice includes bid counts, evaluation results, award rationale, detailed pricing and performance measures.
MARKET THEMES
Relevant award themes
Epping Forest District CouncilIDEAL CLEANING SERVICES LIMITEDcleaning services contractwindow cleaningESPO Total Cleaning Services Framework 263_25public sector cleaning procurement£713,775.84
COMMON QUESTIONS
About this award
Who won Epping Forest District Council's cleaning services award?
IDEAL CLEANING SERVICES LIMITED, verified against Companies House number 00481054.
What is the published value of the award?
The published award value is £713,775.84.
What services are covered?
The scope covers cleaning, window cleaning, emergency works and ad hoc cleaning for specified council operational and commercial properties.
When is the base term scheduled to run?
From 1 February 2027 to 31 January 2029, with two possible one-year extensions.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.