Forensic Evidence Management Platform contract awarded to PHOENIX SOFTWARE LIMITED

Tender information last checkedLast checked 21 Oct 2026, 11:46.

Opportunity overview

This is an awarded contract following a Further Competition from 2821-2022 Framework for the Supply of IT Hardware, Networking and Security Equipment and Commercial Off the Shelf Software (COTS) for a Forensic Evidence Management Platform to support crime scene investigation, collision investigation, forensic lab imaging, evidence management and identification activities.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Phoenix Software Limited

Matched by number

Published award value: £145.4k
Awarded: 14 Oct 2026
Award ID: ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1-1
Status: active
Identifier: GB-COH 02548628

Classification

CPV48100000 — Industry specific software package

Documents and notices

Awarded contract notice on Contracts FinderOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: 241-IT-26
Status: complete
Procurement Method: selective
Procurement Method Details: Call-off from a framework agreement
Main Procurement Category: services

Classification

Scheme: CPV
Id: 48100000
Description: Industry specific software package

Tender Period

Ends: 13 Aug 2026, 13:00

Contract period

Starts: 1 Oct 2026, 00:00
Ends: 30 Sept 2029, 23:59

Suitability

Sme: Yes
Vcse: No

Items and delivery

Item 1

Id: 1

Delivery locations

Entry 1

Region: Yorkshire and the Humber
Country Name: United Kingdom

Buyer, suppliers and contacts

Organisation 1

Id: GB-SRS-sid4gov.cabinetoffice.gov.uk/axN79Bfk
Name: West Yorkshire Combined Authority

Identifier

Legal Name: West Yorkshire Combined Authority
Scheme: GB-SRS
Id: sid4gov.cabinetoffice.gov.uk/axN79Bfk

Address

Street Address: Wellington House, 40-50 Wellington Street
Locality: LEEDS
Postal Code: LS12DE
Country Name: England

Contact

Email: yb.procurement@westyorkshire.police.uk

Roles

buyer

Organisation 2

Id: GB-COH-02548628
Name: Phoenix Software Limited

Identifier

Legal Name: Phoenix Software Limited
Scheme: GB-COH
Id: 02548628

Address

Street Address: Blenheim House York Road, Pocklington, York, Yorkshire, YO42 1NS

Details

Scale: large
Vcse: No

Roles

supplier

Award information

Award 1

Id: ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1-1
Status: active
Date: 15 Oct 2026, 00:00
Published: 21 Oct 2026, 10:29

Value

Amount: 145,404.48
Currency: GBP

Suppliers

Supplier 1

Id: GB-COH-02548628
Name: Phoenix Software Limited

Contract period

Starts: 1 Oct 2026, 00:00
Ends: 30 Sept 2029, 23:59

Documents

Entry 1

Id: 1
Document Type: awardNotice
Description: Awarded contract notice on Contracts Finder
Url: https://www.contractsfinder.service.gov.uk/Notice/0c440ce4-49c9-47a2-9fce-7fd0c7954c5d ↗
Published: 21 Oct 2026, 10:29
Format: text/html
Language: en

Recorded locations

Buyer location · LEEDS · LS12DE · England
Delivery location · Yorkshire and the Humber · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

0c440ce4-49c9-47a2-9fce-7fd0c7954c5d-918527Awarded contract notice on Contracts Finder · 21 Oct 2026, 10:29

PROCURAAXIS AWARD ANALYSIS

Award outcome intelligence

Evidence-bound analysis of the published award appears below the official tender and award information.

ANALYSIS PREVIEW

Award intelligence at a glance

West Yorkshire Combined Authority awarded PHOENIX SOFTWARE LIMITED a framework call-off for a Forensic Evidence Management Platform supporting crime-scene, collision-investigation, forensic-lab imaging, evidence-management and identification activities.

Published outcome signals

Notice statusAwarded contract notice; source tender status complete and award status active.Evidence: Contracts Finder notice is labelled "Awarded contract notice"; process display status is awarded; tender status is complete; award status is active.
Award decision date15 October 2026Evidence: Award record date: 2026-10-15T00:00:00+01:00.
Notice publication date21 October 2026Evidence: Award notice datePublished and process published_at: 2026-10-21T10:29:48+01:00.

96% approved-analysis confidence1 supplier record analysed4 source limitations

SOURCE AND FRESHNESS

Traceable procurement data

Source: Contracts Finder
Notice reference: 0c440ce4-49c9-47a2-9fce-7fd0c7954c5d-918527
OCID: ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1
First published: 21 Oct 2026
Last checked: 21 Oct 2026, 11:46
Notice versions reviewed: 1

View Contracts Finder notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status: Approved for publication
Analysed: 21 Oct 2026

Read the analysis methodology →

AWARD OUTCOME

What happened

Published outcome

The published award record names one supplier, PHOENIX SOFTWARE LIMITED, and records an active award valued at £145,404.48.

Market significance

This is a three-year software-related public-sector call-off in Yorkshire and the Humber, made through a further competition under the 2821-2022 IT hardware, networking, security equipment and COTS software framework.

AWARDED SUPPLIERS AND LOTS

1 supplier record analysed

PHOENIX SOFTWARE LIMITED

99% confidence

Award ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1-1 · 145404.48 GBP · active

View supporting evidence

The active award names Phoenix Software Limited. Supplier verification identifies company number 02548628 and verified company name PHOENIX SOFTWARE LIMITED.

LIFECYCLE

Award or contract stage

Notice status

98% confidence

Awarded contract notice; source tender status complete and award status active.

View supporting evidence

Contracts Finder notice is labelled "Awarded contract notice"; process display status is awarded; tender status is complete; award status is active.

Award decision date

98% confidence

15 October 2026

View supporting evidence

Award record date: 2026-10-15T00:00:00+01:00.

Notice publication date

99% confidence

21 October 2026

View supporting evidence

Award notice datePublished and process published_at: 2026-10-21T10:29:48+01:00.

Contract commencement

96% confidence

1 October 2026

View supporting evidence

Published contract period start date: 2026-10-01T00:00:00+01:00.

VALUES

Published values explained

Published award value

99% confidence

£145,404.48

View supporting evidence

Award value is GBP 145,404.48.

Published minimum value

96% confidence

£96,936.32

View supporting evidence

Tender minValue is GBP 96,936.32.

Value allocation

98% confidence

The full published award value is associated with the single named supplier.

View supporting evidence

One active award has value GBP 145,404.48 and names one supplier.

TIMELINE

Procurement timeline

Submission deadline

98% confidence

13 August 2026, 13:00 BST

View supporting evidence

Tender period end date: 2026-08-13T13:00:00+01:00.

Contract period

98% confidence

1 October 2026 to 30 September 2029

View supporting evidence

Published contract period is 2026-10-01T00:00:00+01:00 to 2029-09-30T23:59:59+01:00.

Published duration

98% confidence

Three years

View supporting evidence

The stated start and end dates span three years.

SCOPE

What was awarded

Requirement

99% confidence

Forensic Evidence Management Platform

View supporting evidence

Process and tender title: "Forensic Evidence Management Platform".

Operational use

99% confidence

Support for crime-scene investigation, collision investigation, forensic-lab imaging, evidence management and identification activities.

View supporting evidence

Published tender description.

Classification

99% confidence

CPV 48100000 — Industry specific software package

View supporting evidence

Primary tender classification is CPV 48100000.

Delivery area

96% confidence

Yorkshire and the Humber, United Kingdom

View supporting evidence

Tender item delivery address region is Yorkshire and the Humber.

PROCEDURE

Procedure and competition

Procurement route

99% confidence

Selective further competition under a framework agreement.

View supporting evidence

Procurement method is selective; details state "Call-off from a framework agreement" and description states a "Further Competition".

Framework cited

98% confidence

2821-2022 Framework for the Supply of IT Hardware, Networking and Security Equipment and Commercial Off the Shelf Software (COTS).

View supporting evidence

Published tender description.

SME suitability

95% confidence

Marked suitable for SMEs.

View supporting evidence

Tender suitability field records sme: true.

Competition details

99% confidence

Number of invited suppliers, bids received, evaluation scores and award rationale are unknown.

View supporting evidence

Information not supplied in the published notice data.

CONTRACT TERMS

Published contract terms

Term

98% confidence

1 October 2026 to 30 September 2029.

View supporting evidence

Published contract period.

Extension options

99% confidence

Unknown.

View supporting evidence

Information not supplied in the published notice data.

Pricing and payment terms

99% confidence

Unknown.

View supporting evidence

Information not supplied in the published notice data.

COMMERCIAL VIEW

Commercial observations

Commercial structure

97% confidence

A single-supplier framework call-off for industry-specific software.

View supporting evidence

The notice records one active award to one supplier and classifies the procurement as CPV 48100000.

Value range

97% confidence

The published minimum value is £96,936.32 and the published award value is £145,404.48.

View supporting evidence

Tender minValue and award value fields.

ANALYSIS QUALITY

96%overall confidence

Confidence reflects the completeness and consistency of the published award data.

Reference: ocds-b5fd17-5d1eafee-7a2b-45e8-94cb-2f22478cfaf1
Analysed: 21 Oct 2026

APPROVED AWARD ANALYSIS

BUYER CONTEXT

Buyer context

Buyer

99% confidence

West Yorkshire Combined Authority

View supporting evidence

Buyer party and process buyer_name identify West Yorkshire Combined Authority.

Buyer location

96% confidence

Leeds, England

View supporting evidence

Buyer address locality is LEEDS, England.

SUPPLIER CONTEXT

Supplier context

Supplier identity

99% confidence

PHOENIX SOFTWARE LIMITED (company number 02548628)

View supporting evidence

Supplier verification matched GB-COH identifier 02548628 by company number and returned verified company name PHOENIX SOFTWARE LIMITED.

Published supplier scale

93% confidence

Large

View supporting evidence

Supplier party details record scale: large.

RENEWAL OUTLOOK

Renewal outlook

Estimated re-procurement horizon

83% confidence

Around September 2029, subject to any unreported extension, replacement arrangement or change.

View supporting evidence

This is an estimate based only on the explicit published contract end date of 30 September 2029.

DATA QUALITY

Gaps and source limitations

Supplier verification

99% confidence

Supplier identity is verified against company number 02548628.

View supporting evidence

supplierVerification status is verified; match method is company_number.

Value interpretation

97% confidence

The notice publishes both a minimum value and an award value, but does not explain the commercial basis for the difference.

View supporting evidence

Published minValue is £96,936.32 and award value is £145,404.48; value_basis is null.

Lot information

99% confidence

No lots are published.

View supporting evidence

Lots dataset is empty and award lot_ids_json is null.

SOURCE DATA LIMITATIONS

Information not supplied in the published notice

Information not supplied in the published notice: bid count, invited suppliers, evaluation methodology, scores, award rationale and pricing breakdown.
Information not supplied in the published notice: extension or renewal options, payment terms and detailed service levels.
The notice does not explain why the published minimum value (£96,936.32) differs from the published award value (£145,404.48).
No lot titles, descriptions or lot-level value allocation are published.

MARKET THEMES

Relevant award themes

COMMON QUESTIONS

About this award

Who won the Forensic Evidence Management Platform contract?

PHOENIX SOFTWARE LIMITED, verified under company number 02548628.

What is the published contract value?

The published award value is £145,404.48. The notice also records a minimum value of £96,936.32.

When does the published contract period run?

From 1 October 2026 to 30 September 2029.

How was the supplier selected?

The notice describes a selective further competition under the 2821-2022 framework agreement.

ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.

Forensic Evidence Management Platform

Opportunity overview

Awarded to

Phoenix Software Limited

Classification

Documents and notices

Published notice details

Scope, procedure and submissions

Classification

Tender Period

Contract period

Suitability

Items and delivery

Delivery locations

Buyer, suppliers and contacts

Identifier

Address

Contact

Roles

Identifier

Address

Details

Roles

Award information

Value

Suppliers

Contract period

Documents

Recorded locations

Notice and amendment history

Award intelligence at a glance

Published outcome signals

Traceable procurement data

Approved, evidence-bound analysis

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