AWARD OUTCOME
What happened
Police, Fire & Crime Commissioner for Staffordshire has published an awarded contract notice for multifunctional devices and digital transformation solutions. The active award names RICOH UK LIMITED as supplier, with a stated contract period from 1 September 2025 to 31 August 2030.
Published outcomeOne active award is recorded to RICOH UK LIMITED. The notice records an award value of £0, so no commercial value has been published in usable terms.
Market significanceThis is a five-year framework call-off covering photocopiers and photocopier maintenance services. It is relevant to managed print and document technology suppliers, although the published value prevents assessment of its monetary scale.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
RICOH UK LIMITED
99% confidenceAward ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc-1 · £0 recorded at award level; this should not be interpreted as the contract's commercial value. GBP · Active award
View supporting evidence
Verified company name is RICOH UK LIMITED (company number 01271033); the award names Ricoh UK Ltd and records value amount 0 GBP.
LIFECYCLE
Award or contract stage
Notice status
99% confidenceAwarded contract notice; source tender status complete and award status active.
View supporting evidence
Process display status is "awarded"; source status is "complete"; award status is "active".
Award decision recorded
98% confidence21 October 2026.
View supporting evidence
Award date is 2026-10-21.
Contract period stated
99% confidence1 September 2025 to 31 August 2030.
View supporting evidence
Tender and award contractPeriod specify these dates.
Signature status
98% confidenceUnknown; the supplied data does not explicitly state that a contract was signed.
View supporting evidence
The record contains an active award and contract period but no signature or contract-conclusion field.
VALUES
Published values explained
Published award value
99% confidence£0
View supporting evidence
The sole award value is amount 0, currency GBP.
Usable contract value
99% confidenceUnknown.
View supporting evidence
No non-zero total, ceiling, pricing schedule or value breakdown is supplied.
TIMELINE
Procurement timeline
Tender submission deadline
98% confidence1 August 2025, 13:26 BST.
View supporting evidence
Tender period end date is 2025-08-01T13:26:00+01:00.
Stated contract start
99% confidence1 September 2025.
View supporting evidence
Contract period start date is 2025-09-01.
Stated contract end
99% confidence31 August 2030.
View supporting evidence
Contract period end date is 2030-08-31.
Award notice published
99% confidence21 October 2026, 14:29 BST.
View supporting evidence
Award notice datePublished is 2026-10-21T14:29:35+01:00.
SCOPE
What was awarded
Requirement
96% confidenceMultifunctional devices and digital transformation solutions; description supplied as "MFD Devices".
View supporting evidence
Process title and description.
Primary classification
99% confidenceCPV 30121100 — Photocopiers.
View supporting evidence
Primary tender classification.
Additional classification
99% confidenceCPV 50313200 — Photocopier maintenance services.
View supporting evidence
Tender additional classification.
Lots
99% confidenceNo lot structure or lot allocation published.
View supporting evidence
Lots dataset is empty and award lot IDs are null.
Delivery coverage
90% confidenceThe notice lists Staffordshire postcode ST18 0YY and broad territories including the United Kingdom, Europe, Channel Islands, Isle of Man and Rest of the World.
View supporting evidence
Tender delivery addresses list these locations.
PROCEDURE
Procedure and competition
Procurement route
99% confidenceSelective procedure; call-off from a framework agreement.
View supporting evidence
procurement_method is selective and procurement_method_details states "Call-off from a framework agreement".
Competition and evaluation
99% confidenceUnknown.
View supporting evidence
No bidder count, tenderer list, evaluation criteria, scores or award rationale is supplied.
SME/VCSE suitability
98% confidenceThe tender was marked suitable for SMEs and VCSEs.
View supporting evidence
Tender suitability flags SME and VCSE as true.
CONTRACT TERMS
Published contract terms
Term
99% confidenceFive years, based on the stated dates.
View supporting evidence
1 September 2025 to 31 August 2030.
Extensions or options
99% confidenceUnknown.
View supporting evidence
No extension or option terms are supplied.
Pricing and payment terms
99% confidenceUnknown.
View supporting evidence
No pricing, rate card, payment or performance terms are supplied.
COMMERCIAL VIEW
Commercial observations
Market route
99% confidenceThe requirement was sourced through a framework call-off rather than an openly described standalone competition.
View supporting evidence
Procurement method details.
Value transparency
99% confidenceThe £0 award entry does not support market-size, supplier-revenue or pricing analysis.
View supporting evidence
Award value is recorded as £0 and no alternative value data is supplied.
DATA QUALITY
Gaps and source limitations
Award-date and contract-start sequence
99% confidenceThe stated contract start (1 September 2025) predates the recorded award date and publication date (21 October 2026). The source does not explain this sequence.
View supporting evidence
Contract period and award/publication timestamps.
Value record
99% confidenceA zero award value is published, with no explanation or separate commercial value.
View supporting evidence
Award value amount is 0 GBP.
Information not supplied in the published notice
98% confidenceNo bidder count, evaluation outcome, award rationale, lot allocation, extension terms, pricing detail or signed-contract confirmation is provided.
View supporting evidence
Supplied datasets contain none of these fields or documents.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The source records the contract as starting before the recorded award and publication dates, without explanation; this analysis does not resolve the discrepancy.
- The award value is published as £0, so the actual contract value is unknown.
- No contract signature evidence, pricing, evaluation details, bidder count, lot allocation, extension terms or award rationale has been supplied.
- The broad delivery-location list does not establish actual delivery locations or service coverage.
MARKET THEMES
Relevant award themes
RICOH UK LIMITEDPolice Fire and Crime Commissioner for Staffordshiremultifunctional devicesphotocopiersphotocopier maintenanceframework call-off
COMMON QUESTIONS
About this award
Who received the award?
RICOH UK LIMITED (company number 01271033) is the verified supplier named for the sole active award.
What is the contract value?
The notice records £0 at award level. No usable commercial contract value is published.
When does the stated contract period end?
The stated end date is 31 August 2030.
Was this a framework call-off?
Yes. The notice describes a selective procedure and a call-off from a framework agreement.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.