✓Tender information last checkedLast checked 9 Oct 2026, 11:35.
Opportunity overview
South Lanarkshire Council's Housing and Technical Resources, Building Services require to appoint a suitably qualified contractor to provide specialist house cleaning, clearance and disposal services within properties throughout South Lanarkshire.
The Contractor will be required to deliver a responsive and professional service to address a range of circumstances, including properties affected by trauma incidents, hoarding, abandonment, tenancy changes and environmental neglect. Services shall be carried out in accordance with all relevant legislation, health and safety requirements and waste disposal regulations.
The scope of the services include, but is not limited to:-
- Full property clearance, cleaning and disinfection services, including the removal, transportation and lawful disposal of furniture, household contents and general waste.
- General cleaning services to bring properties to an acceptable standard for occupation, inspection for handover.
- Specialist cleaning, sanitisation and decontamination involving the removal and safe disposal of body fluids, biological matter and other hazardous materials.
- Garden clearance services, including the removal and disposal of green waste, fly-tipped materials, general waste and Persistent Organic Pollutants (POPs) where required.
The Contractor shall provide all necessary labour, vehicles, equipment, consumables and disposal arrangements necessary to deliver the services in a safe, efficient and environmentally responsible manner.
Classification
CPV90910000 — Cleaning services
CPV90500000 — Refuse and waste related services
CPV90511000 — Refuse collection services
CPV90512000 — Refuse transport services
CPV90513000 — Non-hazardous refuse and waste treatment and disposal services
CPV90520000 — Radioactive-, toxic-, medical- and hazardous waste services
CPV90524300 — Removal services of biological waste
CPV90911100 — Accommodation cleaning services
CPV98390000 — Other services
Lots
This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria under regulation 28 of the Public Contracts (Scotland) Regulations 2015 which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision.£15m
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.
These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50K in value.
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on.
Exclusion Criteria
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers [GS1.1]
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
SPD Question 4A.2 Authorisation/Membership [GS1.1]
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
Applies To
supplier
Criterion 2
Type
economic
Description
SPD Question 4B.4 Economic and Financial Standing [GS3.1]
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.
The Council requires bidders to pass 2 out of the 3 financial ratios above.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes "marginal"?
Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?
Does the bidder have sufficient reserves to sustain losses for a number of years?
Does the bidder have a healthy cashflow?
Is the bidder profitable enough to finance the interest on its debt?
Is most of the bidder's debt owed to group companies?
Is the bidder's debt due to be repaid over a number of years, and affordable?
Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?
Do the bidder's auditors (where applicable) consider it to be a "going concern"?
Will the bidder provide a Parent Company Guarantee?
Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?
The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.
Minimum
SPD Question 4B.5 Insurance [GS4.1]
The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:
Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims.
Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.
Applies To
supplier
Criterion 3
Type
technical
Description
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 3 years.
SPD Question 4C.6 Technical and Professional Ability (Qualifications)
The bidder as a company will hold the following educational or professional qualifications
- Goods Vehicle Operators License
- Waste Carrier Licence
SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
SPD Question 4D.1 Quality Assurance Schemes
It is a requirement of this tender that the bidder recommended for award holds the following Quality Assurance scheme membership:
- ISO 9001 Quality Management System (or equivalent)
SPD Question 4D.2 Environmental Management Standards
It is a requirement of this tender that the bidder recommended for award holds the following environmental standard/accreditation:
ISO14001 Environmental Management Systems (or equivalent)
Applies To
supplier
Other Requirements
Requires Staff Names And Qualifications
Yes
Covered By
GPA
Tender Period
Ends
9 Nov 2026, 12:00
Submission terms
Languages
en
Bid Validity Period
Ends
10 May 2027, 23:59
Expected award period
Starts
9 Nov 2026, 12:00
Bid Opening
Date
9 Nov 2026, 12:00
Recurrence
Description
Upon expiration of the contract.
Lots and requirements
Entry 1
Id
1
Description
This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria under regulation 28 of the Public Contracts (Scotland) Regulations 2015 which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision.
Has Renewal
Yes
Has Options
No
Status
active
Award criteria
Criteria
Criterion 1
Name
Technical
Type
quality
Description
40
Criterion 2
Type
price
Description
60
Value
Amount
15,000,000
Currency
GBP
Contract period
Duration In Days
1,080
Renewal
Description
Option to extend for a further period of up to 36 months.
Submission terms
Variant Policy
notAllowed
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
90513000
Description
Non-hazardous refuse and waste treatment and disposal services
Entry 2
Scheme
CPV
Id
90524300
Description
Removal services of biological waste
Entry 3
Scheme
CPV
Id
90500000
Description
Refuse and waste related services
Entry 4
Scheme
CPV
Id
90911100
Description
Accommodation cleaning services
Entry 5
Scheme
CPV
Id
98390000
Description
Other services
Entry 6
Scheme
CPV
Id
90511000
Description
Refuse collection services
Entry 7
Scheme
CPV
Id
90512000
Description
Refuse transport services
Entry 8
Scheme
CPV
Id
90520000
Description
Radioactive-, toxic-, medical- and hazardous waste services
Delivery locations
Entry 1
Region
UKM95
Buyer, suppliers and contacts
Organisation 1
Name
South Lanarkshire Council
Id
GB-FTS-129427
Identifier
Legal Name
South Lanarkshire Council
Address
Street Address
Council Headquarters, Almada Street, Almada Street
Buyer location · Hamilton · UKM95 · ML3 0AA · United Kingdom
Delivery location · UKM95
Notice and amendment history
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
072096-2026planning ·
2
095513-2026tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
South Lanarkshire Council is seeking a contractor to provide responsive specialist cleaning, property clearance and lawful waste-disposal services for housing properties across South Lanarkshire. Work includes general and trauma cleaning, decontamination, removal of biological and hazardous materials, house and garden clearance, and disposal of POPs where required.
Who this may suit
Relevant for cleaning, clearance and waste-management suppliers able to provide labour, vehicles, equipment, consumables and compliant disposal arrangements for hazardous and biological waste.
Key points identified
Service capabilityProvide specialist house cleaning, clearance and disposal services, including trauma, hoarding, abandonment, tenancy-change and environmental-neglect circumstances.Evidence: Description: "provide specialist house cleaning, clearance and disposal services" and address circumstances including "trauma incidents, hoarding, abandonment, tenancy changes and environmental neglect".
Health, safety and waste complianceServices must comply with relevant legislation, health and safety requirements and waste disposal regulations.Evidence: Description: "Services shall be carried out in accordance with all relevant legislation, health and safety requirements and waste disposal regulations."
ResourcesProvide all necessary labour, vehicles, equipment, consumables and disposal arrangements.Evidence: Description: "The Contractor shall provide all necessary labour, vehicles, equipment, consumables and disposal arrangements".
98% approved-analysis confidence5 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
South Lanarkshire Council is seeking a contractor to provide responsive specialist cleaning, property clearance and lawful waste-disposal services for housing properties across South Lanarkshire. Work includes general and trauma cleaning, decontamination, removal of biological and hazardous materials, house and garden clearance, and disposal of POPs where required.
Who this may suit
Relevant for cleaning, clearance and waste-management suppliers able to provide labour, vehicles, equipment, consumables and compliant disposal arrangements for hazardous and biological waste.
Key deliverables
Property clearance, cleaning and disinfection
General cleaning to an acceptable occupation or handover standard
Specialist sanitisation and decontamination
Safe removal and disposal of body fluids, biological matter and hazardous materials
Garden clearance and disposal of green waste, fly-tipped waste and POPs where required
SUPPLIER REQUIREMENTS
5 criteria identified
Service capability
99% confidence
Provide specialist house cleaning, clearance and disposal services, including trauma, hoarding, abandonment, tenancy-change and environmental-neglect circumstances.
View supporting evidence
Description: "provide specialist house cleaning, clearance and disposal services" and address circumstances including "trauma incidents, hoarding, abandonment, tenancy changes and environmental neglect".
Health, safety and waste compliance
99% confidence
Services must comply with relevant legislation, health and safety requirements and waste disposal regulations.
View supporting evidence
Description: "Services shall be carried out in accordance with all relevant legislation, health and safety requirements and waste disposal regulations."
Resources
99% confidence
Provide all necessary labour, vehicles, equipment, consumables and disposal arrangements.
View supporting evidence
Description: "The Contractor shall provide all necessary labour, vehicles, equipment, consumables and disposal arrangements".
Hazardous and biological waste handling
99% confidence
Undertake safe removal and disposal of body fluids, biological matter and other hazardous materials.
View supporting evidence
Description: "Specialist cleaning, sanitisation and decontamination involving the removal and safe disposal of body fluids, biological matter and other hazardous materials."
Supplier eligibility criteria
98% confidence
Unknown from the supplied notice data.
View supporting evidence
No explicit exclusion, financial standing, insurance, registration or company-size criteria are supplied.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
99% confidence
Up to GBP 15,000,000.
View supporting evidence
Process value_max: 15000000 GBP; Lot 1 value_amount: 15000000 GBP.
Award basis
99% confidence
Most economically advantageous tender (MEAT), considering qualitative technical aspects and price.
View supporting evidence
Lot 1 description: "based on the most economically advantageous tender (MEAT) criteria" and notes qualitative technical aspects and price.
Pricing and payment terms
98% confidence
Unknown from the supplied notice data.
View supporting evidence
No pricing schedule, payment terms or indexation information is supplied.
Delivery
Delivery area
99% confidence
Properties throughout South Lanarkshire (UKM95).
View supporting evidence
Description: "within properties throughout South Lanarkshire"; delivery location region: UKM95.
Service model
99% confidence
Responsive and professional service.
View supporting evidence
Description: "The Contractor will be required to deliver a responsive and professional service".
Contract dates
99% confidence
Unknown from the supplied notice data.
View supporting evidence
contract_start_at and contract_end_at are null.
PROCEDURE
How to respond
Procedure
99% confidence
Open procedure.
View supporting evidence
Process procurement_method_details: "Open procedure"; Lot 1 description: "awarded via the Open Tender procedure".
Legal basis
99% confidence
Regulation 28 of the Public Contracts (Scotland) Regulations 2015.
View supporting evidence
Lot 1 description explicitly references regulation 28.
Submission deadline
99% confidence
9 November 2026, 12:00 UTC.
View supporting evidence
Process and Lot 1 submission_deadline: 2026-11-09T12:00:00Z.
Lot structure
99% confidence
One active lot is supplied; the lot has no title.
View supporting evidence
Supplied lots contains Lot 1 with status "active" and title null.
RISKS AND UNKNOWNS
Points requiring attention
Hazardous-materials delivery risk
99% confidence
The scope includes body fluids, biological matter, hazardous materials and POPs, creating significant compliance, operational-safety and disposal-chain requirements.
View supporting evidence
Description requires "safe disposal of body fluids, biological matter and other hazardous materials" and disposal of "Persistent Organic Pollutants (POPs) where required".
Responsive service capacity
96% confidence
The contractor must respond across varied property circumstances, which may require flexible workforce, vehicle and disposal capacity.
View supporting evidence
Description requires a "responsive" service for trauma, hoarding, abandonment, tenancy changes and environmental neglect.
Commercial detail risk
99% confidence
Pricing structure, payment terms, contract duration and start date are not stated in the supplied notice data.
View supporting evidence
No pricing or payment terms are supplied; contract_start_at and contract_end_at are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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