✓Tender information last checkedLast checked 8 Oct 2026, 17:37.
Opportunity overview
Estates Data Collection (EDC), (formally referred to as Future Data Collection (FDC)), will develop a structure to collect granular, good-quality, timely and comparable data across the lifecycle of the education estate that enables Responsible Bodies (RBs) to manage their estate effectively and the Department for Education to target investment, support and advice to drive better outcomes and opportunities for children and learners.
This aligns with the Estates Strategy, supporting Education Estates Directorate’s (EED) vision for a safe, sustainable and sufficiently sized estate that enables brilliant education and care outcomes.
Condition Data Collection (CDC) programmes have successfully provided a credible picture of the condition of the school and college estate, informing the Department's ability to allocate funding where most needed. We want to build on these, whilst delivering the objectives of the EED Data Strategy, to support RBs to collect the full range of data they need to manage their estate (wider than condition).
Classification
CPV71251000 — Architectural and building-surveying services
CPV71315300 — Building surveying services
CPV71315400 — Building-inspection services
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
This notice is being released by the Education Estates digital team. We are a group of digital professionals who are developing a new service that will enable surveying organisations to more easily share building asset information and data with the Department for Education (DFE).
We are looking to speak with people working in surveying organisations to help us better understand how organisations deliver surveying services and manage survey data. In particular, we are looking to understand:
- How condition and asset surveys are delivered
- How survey data is captured, validated and managed
- Tools and software used to collect and report information
- Challenges associated with meeting client data requirements
Who we are looking for.
We are seeking up to twenty (20) individuals to take part in this round of research. You may nominate more than one participant, however if we receive eligible submissions from twenty or more organisations you will only be allocated a place for one participant from your organisation. If we receive eligible submissions from more than twenty (20) organisations, we will allocate places based on the order of submission and contact you to arrange alternative dates for an additional round of research. Please note that this will in no way prejudice your involvement in the research and the same information will be shared and gathered at all rounds. Any outputs will not feed into any design processes, or future tender documentation, until all research has been completed.
Roles eligible for participation:
- Building surveyors or M&E Engineers involved in condition surveying and data collection
- Technical leads and project managers responsible for survey delivery
- Data managers, GIS specialists and information management professionals
- Data Managers, Processors or Validators responsible for handling survey data within a surveying organisation.
Eligibility will be determined through a short questionnaire, collecting organisational and role information. Please note if a respondent's role does not lie within the above listed suitable roles, you will be advised that you cannot participate in this current research round.
What does participation involve?
- A 45-minute to 1-hour online interview
- Conducted between 12 October and 21 October
- Discussion about your role, processes, systems, and experiences of working in condition data collection
- No preparation is required – we’re just interested in hearing your experiences
Important information.
Participation in this research is entirely voluntary, and contacting us to learn more does not mean that you must participate in the project.
Participation in this research will not influence your organisation's standing in on any current or future procurement, tender, or bidding opportunities.
Participation, or non-participation, will have no bearing on future contracting decisions. Documentation shared by the DfE as part of this research will be made available to all bidders, as part of a suite of tender documents, once any future procurement activity begins. All participant data is kept anonymously and will only be accessed by members of the research team.
Identifying data will not be shared with anyone involved in any procurement or commercial processes within DFE. We will not be asking for any commercially sensitive information, pricing information, or details that would disadvantage any participating organisations if shared with DFE.
Interested?
If you would be interested in participating, please email Khadija Shabir (khadija.shabir@education.gov.uk) or Amelia Benson (amelia.benson@education.gov.uk) before Noon 19th October 2026 and we will provide information about how to sign up.
We would greatly appreciate your input and insights.
Due
19 Oct 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
095375-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Buyer location · London · UKI32 · SW1P3BT · United Kingdom
Delivery location · UK · United Kingdom
Notice and amendment history
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
046048-2026Pipeline notice on Find a Tender ·
2
095375-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage planned market engagement for the Department for Education’s Estates Data Collection programme. It is intended to support collection of granular, timely and comparable education-estate data, extending beyond building condition data. This is not an open bidding opportunity; no submission deadline or contract dates are stated.
Who this may suit
Potential fit for suppliers of building surveying, building inspection, architectural surveying and large-scale estate-data collection services. Supplier eligibility and participation requirements are unknown.
Key points identified
Service scopeDevelop a structure to collect granular, good-quality, timely and comparable data across the lifecycle of the education estate.Evidence: Opportunity description: “develop a structure to collect granular, good-quality, timely and comparable data across the lifecycle of the education estate”.
Data coverageThe intended data collection is wider than building condition data.Evidence: Opportunity description: “support RBs to collect the full range of data they need to manage their estate (wider than condition)”.
Supplier requirementsUnknown.Evidence: No supplier selection, technical, insurance, staffing or accreditation requirements are stated in the supplied notice data.
93% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage planned market engagement for the Department for Education’s Estates Data Collection programme. It is intended to support collection of granular, timely and comparable education-estate data, extending beyond building condition data. This is not an open bidding opportunity; no submission deadline or contract dates are stated.
Who this may suit
Potential fit for suppliers of building surveying, building inspection, architectural surveying and large-scale estate-data collection services. Supplier eligibility and participation requirements are unknown.
Key deliverables
Collection of education-estate data across the asset lifecycle
Granular, good-quality, timely and comparable estate data
Data to help Responsible Bodies manage estates and support Department for Education investment and advice
SUPPLIER REQUIREMENTS
6 criteria identified
Service scope
96% confidence
Develop a structure to collect granular, good-quality, timely and comparable data across the lifecycle of the education estate.
View supporting evidence
Opportunity description: “develop a structure to collect granular, good-quality, timely and comparable data across the lifecycle of the education estate”.
Data coverage
94% confidence
The intended data collection is wider than building condition data.
View supporting evidence
Opportunity description: “support RBs to collect the full range of data they need to manage their estate (wider than condition)”.
Supplier requirements
98% confidence
Unknown.
View supporting evidence
No supplier selection, technical, insurance, staffing or accreditation requirements are stated in the supplied notice data.
SME suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_sme is null.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_vcse is null.
Geographic eligibility
91% confidence
Unknown.
View supporting evidence
A UK delivery location is recorded, but no supplier geographic eligibility condition is stated.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Maximum stated value
98% confidence
Up to £45,000,000.
View supporting evidence
value_max: 45000000 GBP.
Minimum value
99% confidence
Unknown.
View supporting evidence
value_min is null.
Contract term
99% confidence
Unknown.
View supporting evidence
contract_start_at and contract_end_at are null.
Commercial model
98% confidence
Unknown.
View supporting evidence
No pricing, payment or contract-commercial terms are supplied.
Delivery
Delivery geography
96% confidence
United Kingdom.
View supporting evidence
Delivery location: region UK, country United Kingdom.
stage: planning; display_status: upcoming; source_status: planned; notice_type: “Preliminary market engagement notice on Find a Tender”.
Bidding status
98% confidence
Not stated as open for bids.
View supporting evidence
The supplied notice is a preliminary market engagement notice and submission_deadline is null.
Procurement method
82% confidence
Open procedure is recorded in the source, but its application to a future procurement is not further explained.
View supporting evidence
procurement_method: open; procurement_method_details: Open procedure; stage: planning.
Submission deadline
99% confidence
Unknown.
View supporting evidence
submission_deadline is null.
RISKS AND UNKNOWNS
Points requiring attention
Early-stage scope and timetable
99% confidence
The procurement is planned market engagement only; final scope, procurement timetable, supplier requirements, commercial terms and submission arrangements are unknown.
View supporting evidence
display_status: upcoming; stage: planning; notice type is preliminary market engagement; tender_start_at, submission_deadline, contract_start_at and contract_end_at are null.
Procedure context
92% confidence
The source records an open procedure while also identifying the notice as preliminary market engagement. The supplied data does not explain whether this is the confirmed route for any later tender.
View supporting evidence
procurement_method_details: “Open procedure”; notice_type: “Preliminary market engagement notice on Find a Tender”; stage: planning.
Publication timestamps
97% confidence
The supplied process published timestamp (20 May 2026) differs from the supplied document publication timestamp and source update timestamp (8 October 2026). The data does not explain the difference.
View supporting evidence
process published_at: 2026-05-20T09:16:10+01:00; document published_at and source_updated_at: 2026-10-08T16:07:02+01:00.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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