✓Tender information last checkedLast checked 6 Oct 2026, 12:21.
Opportunity overview
The framework is to provide Staffordshire County Council and it's partners with an agreed schedule of work rates for the Supply, Installation, Repairs and Maintenance of Tarmacadam and other Surfaces on Council buildings and grounds mainly within
Staffordshire.
The scope of the agreement also includes playground/surface
markings and fixed equipment (e.g. benches, canopies, lighting, charging points etc). Although projects will normally range between £20,000 and £60,000 in value, there will be projects both under £20,000 and over £60,000 with no planned upper or lower limit of any job value.
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
IA3926
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
Do not contact the buyer direct. All expressions of interest and tender documents are available on the County Councils eTendering Portal proactis https://supplierlive.proactisp2p.com/Account/Login#
Has Recurrence
Yes
Published risks
There is a no 'known unknown' risk associated with Local Government Reorganisation.
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals were submitted in November 2025, and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law), please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation: -
2.1. that re-organisation of local authorities may result in the transfer assignment or novation of this Agreement in was a whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government re-organisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government re-organisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement
2.4 any administrative changes of local government re-organisation may give rise to the need for the Council to terminate this Agreement and or seek any variation with any successor or assignee of the Council.
2.5 the Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a result of local government re-organisation.
Keele University
Stafford Borough Council
Cannock Chase District Council
South Staffordshire District Council
Description
Refer to framework documentation
Submission terms
Electronic Submission Policy
allowed
Languages
en
Tender Period
Ends
4 Nov 2026, 12:00
Enquiry period
Ends
28 Oct 2026, 12:00
Expected award period
Ends
25 Jan 2027, 23:59
Recurrence
Dates
Entry 1
Starts
1 Oct 2030, 23:59
Lots and requirements
Entry 1
Id
1
Status
active
Has Renewal
Yes
Value
Including VAT
8,400,000
Amount
7,000,000
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
quality
Name
Quality
Numbers
Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Numbers
Entry 1
Number
70
Weight
percentageExact
Suitability
Sme
Yes
Contract period
Starts
1 Apr 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2031, 23:59
Renewal
Description
At the Authority's entire discretion, the term may be extended by 1 x 24-month period on the same terms for such period in accordance with the contract, to a final end date of 31st March 2031.
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
034925-2026Pipeline notice on Find a Tender ·
2
094161-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Staffordshire County Council is seeking a framework agreement for supply, installation, repair and maintenance of tarmacadam and other surfaced areas at council buildings and grounds, mainly in Staffordshire. Scope also includes playground and surface markings plus fixed items such as benches, canopies, lighting and charging points.
Who this may suit
Relevant to surfacing, resurfacing, tarmacadam, playground-marking and associated external-works contractors able to work to an agreed schedule of rates. No explicit certifications or supplier-selection requirements are stated in the supplied notice data.
Key points identified
Core service scopeSupply, installation, repairs and maintenance of tarmacadam and other surfaces.Evidence: Opportunity description: "Supply, Installation, Repairs and Maintenance of Tarmacadam and other Surfaces".
Schedule of ratesProvide work under an agreed schedule of work rates.Evidence: Description states the framework will provide "an agreed schedule of work rates".
Additional works scopePlayground/surface markings and fixed equipment, for example benches, canopies, lighting and charging points, are included.Evidence: Description: "The scope of the agreement also includes playground/surface markings and fixed equipment (e.g. benches, canopies, lighting, charging points etc)."
94% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Staffordshire County Council is seeking a framework agreement for supply, installation, repair and maintenance of tarmacadam and other surfaced areas at council buildings and grounds, mainly in Staffordshire. Scope also includes playground and surface markings plus fixed items such as benches, canopies, lighting and charging points.
Who this may suit
Relevant to surfacing, resurfacing, tarmacadam, playground-marking and associated external-works contractors able to work to an agreed schedule of rates. No explicit certifications or supplier-selection requirements are stated in the supplied notice data.
Key deliverables
Supply, installation, repair and maintenance of tarmacadam and other surfaces
Resurfacing works at council buildings and grounds
Playground and surface markings
Associated fixed equipment works, including benches, canopies, lighting and charging points
Pricing through an agreed schedule of work rates
SUPPLIER REQUIREMENTS
6 criteria identified
Core service scope
98% confidence
Supply, installation, repairs and maintenance of tarmacadam and other surfaces.
View supporting evidence
Opportunity description: "Supply, Installation, Repairs and Maintenance of Tarmacadam and other Surfaces".
Schedule of rates
96% confidence
Provide work under an agreed schedule of work rates.
View supporting evidence
Description states the framework will provide "an agreed schedule of work rates".
Additional works scope
98% confidence
Playground/surface markings and fixed equipment, for example benches, canopies, lighting and charging points, are included.
View supporting evidence
Description: "The scope of the agreement also includes playground/surface markings and fixed equipment (e.g. benches, canopies, lighting, charging points etc)."
Supplier eligibility criteria
99% confidence
Unknown.
View supporting evidence
No eligibility, financial standing, insurance, staffing or prior-experience criteria are supplied.
SME suitability
99% confidence
Unknown.
View supporting evidence
Suitable-for-SME field is not stated.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
Suitable-for-VCSE field is not stated.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Framework value
88% confidence
£7,000,000.
View supporting evidence
Lot 1 value amount is GBP 7,000,000; process value_max is GBP 7,000,000.
Pricing mechanism
96% confidence
Agreed schedule of work rates.
View supporting evidence
Description states the framework will provide "an agreed schedule of work rates".
Indicative project values
99% confidence
Projects will normally range from £20,000 to £60,000, but jobs may be below £20,000 or above £60,000 with no planned upper or lower limit.
View supporting evidence
Description explicitly states the normal range and that there is "no planned upper or lower limit of any job value".
Framework term
99% confidence
Unknown.
View supporting evidence
No contract start date, end date or duration is supplied.
Delivery
Delivery area
95% confidence
Mainly Staffordshire; supplied delivery region is UKG2.
View supporting evidence
Description says works are "mainly within Staffordshire". Location record identifies delivery region UKG2, United Kingdom.
Delivery sites
98% confidence
Council buildings and grounds.
View supporting evidence
Description specifies "Council buildings and grounds".
Call-off timing and response requirements
99% confidence
Unknown.
View supporting evidence
No mobilisation, response-time or programme requirements are supplied.
PROCEDURE
How to respond
Procurement procedure
99% confidence
Open procedure.
View supporting evidence
Process procurement_method_details: "Open procedure".
Notice status
98% confidence
Open tender.
View supporting evidence
Process display_status is "open" and source_status is "active".
Submission deadline
99% confidence
4 November 2026, 12:00 UTC.
View supporting evidence
Process and Lot 1 submission_deadline: 2026-11-04T12:00:00Z.
Lots
98% confidence
One active lot is supplied.
View supporting evidence
Lot 1 is the only supplied lot and has status "active".
RISKS AND UNKNOWNS
Points requiring attention
Uncapped individual job values
99% confidence
Individual project values have no planned upper or lower limit, despite a normal £20,000–£60,000 range.
View supporting evidence
Description states there is "no planned upper or lower limit of any job value".
Broad and mixed scope
94% confidence
The scope combines surfacing with markings and varied fixed equipment, which may require multiple delivery capabilities or subcontractors.
View supporting evidence
Description includes tarmacadam, playground/surface markings, benches, canopies, lighting and charging points.
Unstated framework term and call-off arrangements
99% confidence
Unknown; capacity planning and revenue timing cannot be assessed from the supplied data.
View supporting evidence
No duration, start/end date, call-off process or workload commitment is supplied.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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