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PROCUREMENT OPPORTUNITY

Provision of Off-Site Storage for NatureScot Records

Scottish Natural Heritage · NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a hig

Tender information last checkedLast checked 22 Sept 2026, 16:17.

Opportunity overview

NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds.

Classification

  • CPV63120000
  • CPV63121000
  • CPV63121100
  • CPV72317000
  • CPV79131000
  • CPV79996100

Lots

  • NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds. Activities under the contract will include: - Storage of records - Retrieval of records from storage and delivery to office - Uplift of records from office and delivery to storage - Inventory and systems integration - Disposal of records - Scanning - Supplies. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PP1435
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Has Recurrence
No

Submission Method

electronicSubmission

Tender Period

Ends
19 Oct 2026, 13:00

Expected award period

Starts
19 Oct 2026, 13:00

Bid Opening

Date
19 Oct 2026, 13:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Selection criteria as stated in the procurement documents.

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Classification

Id
63120000
Scheme
CPV

Legal basis

Lots and requirements

Entry 1
Id
1
Description
NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds. Activities under the contract will include: - Storage of records - Retrieval of records from storage and delivery to office - Uplift of records from office and delivery to storage - Inventory and systems integration - Disposal of records - Scanning - Supplies. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Status
active
Has Options
No
Has Renewal
Yes

Submission terms

Variant Policy
notAllowed

Contract period

Duration In Days
360

Renewal

Description
The Contract will be from 1 April 2027 for a period of 1 year until 31 March 2028, and NatureScot will have an option to extend it for up to a further 2 x 12-month periods until 31 March 2030.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
63121000
Scheme
CPV
Entry 2
Id
63121100
Scheme
CPV
Entry 3
Id
72317000
Scheme
CPV
Entry 4
Id
79131000
Scheme
CPV
Entry 5
Id
79996100
Scheme
CPV

Delivery locations

Entry 1
Region
UKM

Published documents

Entry 1
Id
SEP564992
Document Type
contractNotice
Title
Provision of Off-Site Storage for NatureScot Records
Description
NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds.
Format
text/html
Entry 2
Id
economic
Document Type
economicSelectionCriteria
Entry 3
Id
technical
Document Type
technicalSelectionCriteria
Entry 4
Id
SEP564992-1
Title
For information only.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 5
Id
SEP564992-2
Title
For information only.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 6
Id
SEP564992-3
Title
To be completed and returned by Tenderers.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 7
Id
SEP564992-4
Title
To be completed and returned by Tenderers.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 8
Id
SEP564992-5
Title
To be completed and returned by Tenderers.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 14:03
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 9
Id
SEP564992-6
Title
For information only.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/pdf
Entry 10
Id
SEP564992-7
Title
To be completed and returned by Tenderers.
Published
22 Sept 2026, 12:49
Date Modified
22 Sept 2026, 12:49
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 11
Id
SEP564992-8
Title
To be completed and returned by Tenderers.
Published
22 Sept 2026, 14:03
Date Modified
22 Sept 2026, 14:03
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Buyer, suppliers and contacts

Organisation 1
Name
Scottish Natural Heritage
Id
org-1

Identifier

Legal Name
Scottish Natural Heritage

Address

Street Address
Great Glen House, Leachkin Road
Locality
Inverness
Region
UKM62
Postal Code
IV3 8NW

Contact

Telephone
+44 1463725097

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Id
National or federal agency/office
Scheme
TED_CA_TYPE
Entry 2
Id
05
Description
Environmental protection
Scheme
COFOG
Organisation 2
Name
Inverness Sheriff Court and Justice of the Peace Court
Id
org-2

Identifier

Legal Name
Inverness Sheriff Court and Justice of the Peace Court

Address

Street Address
Inverness Justice Centre, Longman Road
Locality
Inverness
Postal Code
IV1 1AH

Contact

Url
http://

Roles

reviewBody

Recorded locations

  • Buyer location · Inverness · UKM62 · IV3 8NW
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. rls-1-SEP564992NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a hig ·