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PROCUREMENT OPPORTUNITY

IRM26/7740 - The Supply of HVAC Spares

Ministry of Defence · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 13:26.

Opportunity overview

Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares. CPV codes applicable to this contract are: 42512500 - Parts of air-conditioning machines This Framework Agreement includes 68 items identified as being in scope. The contract value : £700,000.00 All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards. All items must be supplied compliant to the MPN on CSIS where drawings do not exist. Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award. The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance. The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender. No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion. Contract name: IRM26/7740 Risk Assessment Ref: RAR-59WPZVM Cyber Risk: Level 1 – Foundational

Classification

  • CPV42512500 — Parts of air-conditioning machines

Lots

  • Lot 1£700k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IRM26/7740
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Tender must be submitted electronically via the Defence Sourcing Portal (DSP) by date and time. The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. email, DVD) at OFFICIAL SENSITIVE classification are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender in response to ITT IRM26/7740 DSP URL: https://contracts.mod.uk/
Expression Of Interest Deadline
27 Oct 2026, 15:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process: The Procurement Specific Questionnaire (PSQ) Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation. Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage. Invitation to Tender (ITT) Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender. Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers. Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process. Evaluation and Award Criteria Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider: Pricing and supply details for the items as specified in the tender. Responses to the Technical Capability Questions: -Supply Chain Management - Contract Coverage - Controlling Lead Times - Managing Availability - Delivery Excellence - Counterfeit Management - Obsolescence Babcock Land Defence Limited reserve the right to add further items of a similar nature to the Framework Agreement post award, following Request for Quotations (RFQ).

Special regime

defenceSecurity

Covered By

GPA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1
Method
withoutReopeningCompetition
Type
closed
Description
Prices must be Firm for the first 12 Months with a Variation of Price clause being applied for Years 2 to 3. As this is a Single Operator Framework Agreement no further selection process for the award of contracts is applicable.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
19 Oct 2026, 15:00

Expected award period

Ends
1 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
840,000
Amount
700,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Commercial

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Technical

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Values

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42512500
Description
Parts of air-conditioning machines

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
093274-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Oct 2026, 11:57
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Ministry of Defence
Id
GB-PPON-PHVX-4316-ZVGZ

Identifier

Scheme
GB-PPON
Id
PHVX-4316-ZVGZ

Address

Street Address
B15 Donnington
Locality
Telford
Postal Code
TF2 8JT
Country
GB
Country Name
United Kingdom
Region
UKG21

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Telford · UKG21 · TF2 8JT · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 093274-2026Tender notice on Find a Tender ·