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PROCUREMENT OPPORTUNITY

SONI092 – Workplace Technology Services

SONI Ltd · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 20:42.

Opportunity overview

SONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI’s Belfast office, in full compliance with the UK Procurement Act 2023 (the “Act”) and associated Procurement Regulations 2024. Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Audio Visual Services £1.6m
  • Managed Print Services £520k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SONI092
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
www.mytenders.co.uk
Expression Of Interest Deadline
6 Nov 2026, 12:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Refer to RFP

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
23 Oct 2026, 12:00

Expected award period

Ends
20 Dec 2026, 23:59

Lot Details

Maximum Lots Awarded Per Supplier
1

Award criteria

Description
Please refer to RFP

Lots and requirements

Entry 1
Id
1
Title
Audio Visual Services
Description
AV hardware supply, design, installation and integration (including Microsoft Teams Rooms), maintenance and support, and lifecycle/refresh, in accordance with Annex A. Services apply to SONI's Belfast office and, where called off, to any Additional Location. The Services additionally include reactive break-fix support only for the existing AV estate on an as-is basis from Contract commencement (estimated at approximately one year), an immediate partial refresh deliverable in advance of the SONI infrastructure and network, and completion of the refresh together with migration of the estate from the EirGrid network to the SONI network in collaboration with the Implementation Partner.
Status
active
Has Renewal
Yes

Value

Including VAT
1,920,000
Amount
1,600,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Previous Experience
Description
Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken by the Tenderer in the last five years.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Solution & Approach
Description
Tenderer’s written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 – AV) and managed print operating model (Lot 2 – Print). Maximum 3,000 words per Lot.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
Service Levels & Operating Model
Description
Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism • (Lot 1 - AV), ink/toner replenishment and device response

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Overall Risk & Commercial Model
Description
Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Ultimate Cost
Description
Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Refer to RFP
Criterion 2
Type
technical
Description
Refer to RFP

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2032, 23:59
Max Extent Date
31 Jan 2035, 23:59

Renewal

Description
Option to extend by up to 3 years
Entry 2
Id
2
Title
Managed Print Services
Description
Sale or lease of printers (Supplier's choice of commercial model) for SONI's Belfast office, with set-up and configuration, ongoing servicing, consumables (ink/toner) replacement and end-of-life disposal in accordance with Annex B. The indicative estate (5 MFDs including 1 mono, plus 1 A0 plotter, with finishing and multi-tray configurations) is set out in Annex B and priced in Form 5, Schedule B.
Status
active
Has Renewal
Yes

Value

Including VAT
624,000
Amount
520,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Previous Experience
Description
Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Solution & Approach
Description
Tenderer’s written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 – AV) and managed print operating model (Lot 2 – Print). Maximum 3,000 words per Lot.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
Service Levels & Operating Model
Description
Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism • (Lot 1 - AV), ink/toner replenishment and device response • (Lot 2 - Print), account management, escalation and reporting

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Overall Risk & Commercial Model
Description
Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Ultimate Cost
Description
Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Refer to RFP
Criterion 2
Type
technical
Description
Refer to RFP

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2032, 23:59
Max Extent Date
31 Jan 2035, 23:59

Renewal

Description
Option to extend by 3 further years

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Request for Proposal
Entry 2
Id
L-2
Document Type
biddingDocuments
Description
Good and Services Framework
Entry 3
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 4
Id
092321-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
30 Sept 2026, 12:18
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
SONI Ltd
Id
GB-PPON-PPVY-9479-DHPY

Identifier

Scheme
GB-PPON
Id
PPVY-9479-DHPY

Address

Street Address
12 Manse Road
Locality
Belfast
Postal Code
BT6 9RT
Country
GB
Country Name
United Kingdom
Region
UKN0E

Contact

Name
Dee Fraser

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Belfast · UKN0E · BT6 9RT · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 092321-2026Tender notice on Find a Tender ·