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PROCUREMENT OPPORTUNITY

GWR - Engineering Fuel monitoring and quality services

FIRST GREATER WESTERN LIMITED · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 20:43.

Opportunity overview

GWR requires the provision of specialist fuel management, fuel quality and fuel infrastructure support services across five engineering depots. The scope of the requirement includes the provision, maintenance and support of inline fuel filtration systems; fuel monitoring software and associated equipment for monitoring fuel storage tank levels; fuel metering equipment to measure and report fuel throughput; tank cleaning services; and biocide injection equipment and maintenance to prevent fuel contamination. The services also include routine inspections, preventative maintenance, technical support, fuel quality monitoring, testing and reporting to ensure fuel systems remain operational, compliant and fit for purpose. The supplier will provide all necessary equipment, consumables, maintenance, repairs and reporting required to support the continued operation of GWR's fuel infrastructure and engineering depot activities.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

FUELCARE LIMITED

Matched by number
Published award value
£440k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 02385625
Location
Shrewsbury, UKG22, SY2 6LG, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-077d72
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Fuelcare currently provides a highly specialised fuel management solution that is integrated with GWR's existing fuel infrastructure across five engineering depots. The services encompass proprietary fuel monitoring software, fuel metering equipment, inline filtration systems, tank cleaning services and biocide injection equipment that have been installed, configured and maintained by Fuelcare. The supplier possesses detailed technical knowledge of the existing assets, system configurations, operating parameters and historical maintenance records associated with these installations. Continuity of service is essential to ensure fuel quality, maintain operational availability of depot fuelling facilities and mitigate the risk of contamination-related fleet failures. The existing monitoring, filtration and treatment systems form a critical element of GWR's fuel assurance regime, with failure or interruption of these services presenting a significant risk to fleet reliability and depot operations. A change of supplier at this stage would require a comprehensive review of the existing equipment, software interfaces, asset condition and depot-specific operating arrangements. This would introduce technical and operational risks, including potential incompatibilities with existing infrastructure, disruption to established maintenance regimes, increased onboarding requirements and the loss of asset-specific knowledge held by the incumbent supplier. GWR intends to undertake a competitive tender exercise for the longer-term provision of these services. The proposed direct award will provide the necessary continuity of support whilst GWR completes a full market assessment, develops an appropriate procurement strategy and conducts a compliant procurement process. This approach will ensure uninterrupted operation of critical fuel management services and provide sufficient time for an orderly transition to any future contractual arrangements without compromising fleet availability or operational performance.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

utilities

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
FIRST GREATER WESTERN LIMITED
Id
GB-COH-05113733

Identifier

Scheme
GB-COH
Id
05113733

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PXVG-2764-GZCQ

Address

Street Address
Milford House 1 Milford Street
Locality
Wiltshire
Postal Code
SN1 1HL
Country
GB
Country Name
United Kingdom
Region
UKK14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Organisation 2
Name
FUELCARE LIMITED
Id
GB-COH-02385625

Identifier

Scheme
GB-COH
Id
02385625

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PJYL-3298-HMCR

Address

Street Address
Stadium Point
Locality
Shrewsbury
Postal Code
SY2 6LG
Country
GB
Country Name
United Kingdom
Region
UKG22

Contact

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
pending
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
60210000
Description
Public transport services by railways
Entry 2
Scheme
CPV
Id
63700000
Description
Support services for land, water and air transport
Entry 3
Scheme
CPV
Id
65400000
Description
Other sources of energy supplies and distribution

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK
Country
GB
Country Name
United Kingdom

Value

Including VAT
528,000
Amount
440,000
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-02385625
Name
FUELCARE LIMITED

Contract period

Starts
1 Nov 2026, 00:00
Ends
31 Oct 2027, 23:59
Max Extent Date
31 Oct 2028, 23:59

Renewal

Description
Options to extend for further 12 months to enable tender process to take place and detailed technical specification to be produced for services provided

Related lots

1

Documents

Entry 1
Id
092310-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
30 Sept 2026, 12:09
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
30 Oct 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Wiltshire · UKK14 · SN1 1HL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 092310-2026Transparency notice on Find a Tender ·