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PROCUREMENT OPPORTUNITY

Leisure Management Software

University of Portsmouth Higher Education Corporation · award, contract

Tender information last checkedLast checked 28 Sept 2026, 17:47.

Opportunity overview

The University has awarded a contract for the provision of software for our Leisure Management System, this is to support the effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement. The system must work with our current hardware.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Gladstone MRM Ltd

Matched by number
Contract value
£163.4k
Awarded
Not supplied
Contract signed
27 Aug 2026
Award ID
091576-2026-1
Status
active
Identifier
GB-COH 01548633
Location
Oxfordshire, UKJ14, OX109BT, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • This is a direct award via a framework - GCloud 14. This provides a fully compliant route to market. The supplier has been selected using the GCloud 14 buying process. The software will provide effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement and be compatible with our existing hardware.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
25-591
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This procurement was carried under Crown Commercial Services CCS GCloud 14 framework. This supplier was selected as the most appropriate supplier in accordance with the Crown Commercial Services - CCS GCloud buying process/searches.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_TECHNICAL
Description
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Lots and requirements

Entry 1
Id
1
Description
This is a direct award via a framework - GCloud 14. This provides a fully compliant route to market. The supplier has been selected using the GCloud 14 buying process. The software will provide effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement and be compatible with our existing hardware.
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical Service
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Options

Description
Option to extend for an additional 1+1 (years 3 and 4) Giving a total possible contract value over 4 years of £324,248 excluding vat

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UKJ31

Delivery Location

Description
University of Portsmouth Sports and Recreation Department, Cambridge Road Portsmouth PO1 2ER

Buyer, suppliers and contacts

Organisation 1
Name
University of Portsmouth Higher Education Corporation
Id
GB-CHC-PWYV-2655-NPMQ

Identifier

Legal Name
University of Portsmouth Higher Education Corporation
Id
PWYV-2655-NPMQ
Scheme
GB-CHC

Address

Street Address
University House
Locality
Portsmouth
Region
UKJ31
Postal Code
PO12UP
Country Name
United Kingdom

Contact

Name
Sarah McGrady

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Gladstone MRM Ltd
Id
GB-COH-01548633

Identifier

Legal Name
Gladstone MRM Ltd
Id
01548633
Scheme
GB-COH

Address

Street Address
Hithercroft House
Locality
Oxfordshire
Region
UKJ14
Postal Code
OX109BT
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 3
Name
University of Portsmouth
Id
GB-FTS-187078

Identifier

Legal Name
University of Portsmouth

Address

Locality
Portsmouth
Postal Code
PO12UP
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
091576-2026-1
Title
Leisure Management System
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-01548633
Name
Gladstone MRM Ltd

Contracts and changes

Entry 1
Id
091576-2026-1
Award ID
091576-2026-1
Title
Leisure Management System
Status
active
Date Signed
28 Aug 2026, 00:00

Value

Amount
163,364
Currency
GBP

Recorded locations

  • Buyer location · Portsmouth · UKJ31 · PO12UP · United Kingdom
  • Delivery location · UKJ31

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 091576-2026award, contract ·