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PROCUREMENT OPPORTUNITY

IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Imperial War Museums · Tender notice on Find a Tender

Tender information last checkedLast checked 28 Sept 2026, 12:32.

Opportunity overview

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 7UP57S75YK For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7UP57S75YK

Classification

  • CPV79630000 — Personnel services except placement and supply services
  • CPV79635000 — Assessment centre services for recruitment

Lots

  • Lot 1£88.8k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
3508
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
19 Oct 2026, 12:00

Enquiry period

Ends
9 Oct 2026, 16:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
106,500
Amount
88,750
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Contract Management & Account Support

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Data Protection & Information Security

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Service Capability & Compliance

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
User Experience & Performance Management

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 5
Type
price
Name
Quantitative Cost Assessment

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 6
Type
cost
Name
Pricing Transparency and Value for Money

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2029, 23:59
Max Extent Date
31 Dec 2030, 23:59

Renewal

Description
The extension will be offered at the Client's discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79630000
Description
Personnel services except placement and supply services
Entry 2
Scheme
CPV
Id
79635000
Description
Assessment centre services for recruitment

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
091331-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
28 Sept 2026, 11:05
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Imperial War Museums
Id
GB-PPON-PHRL-5691-LLXM

Identifier

Scheme
GB-PPON
Id
PHRL-5691-LLXM

Address

Street Address
IWM London, Lambeth Road
Locality
London
Postal Code
SE1 6HZ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Telephone
0207 416 5000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 6HZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 091331-2026Tender notice on Find a Tender ·