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PROCUREMENT OPPORTUNITY

TWBC Property Term Contract 2027 - Lots 3A, 3B, 3C & 4 (Mechanical, HVAC, Water Hygiene & Lift Maintenance)

Tunbridge Wells Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 16:31.

Opportunity overview

Tunbridge Wells Borough Council (TWBC) is looking to procure for Planned Maintenance (PPM), Statutory Compliance, Emergency Call Out, Responsive Repairs and Minor Building Maintenance Works to Council buildings throughout the Borough. The tender consists of 4 specialist Lots. The lots are as Follows: Lot 3A (Heating and Mechanical), Lot 3B (HVAC Controls and Renewables), Lot 3C (Water Hygiene and Specialist Water systems), Lot 4 (Lift Maintenance). There is no restriction on how many of these lots that can be bid for, and also irrespective of any other lots already held.

Classification

  • CPV09331200 — Solar photovoltaic modules
  • CPV42416100 — Lifts
  • CPV42419510 — Parts of lifts
  • CPV42512000 — Air-conditioning installations
  • CPV45259300 — Heating-plant repair and maintenance work
  • CPV45313100 — Lift installation work
  • CPV45315000 — Electrical installation work of heating and other electrical building-equipment
  • CPV45331210 — Ventilation installation work
  • CPV45350000 — Mechanical installations
  • CPV50000000 — Repair and maintenance services
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50730000 — Repair and maintenance services of cooler groups
  • CPV50750000 — Lift-maintenance services
  • CPV71630000 — Technical inspection and testing services
  • CPV71700000 — Monitoring and control services
  • CPV71900000 — Laboratory services
  • CPV90733000 — Services related to water pollution
  • CPV90920000 — Facility related sanitation services

Lots

  • Heating and General Mechanical£960k · Including VAT
  • HVAC Controls & Renewables£960k · Including VAT
  • Water Hygiene & Specialist Water Systems£480k · Including VAT
  • Lift Maintenance£360k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-077996
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Stage 1 - Invitation to Tender Stage 2 - Optional stage of value engineering

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
19 Oct 2026, 12:00

Enquiry period

Ends
12 Oct 2026, 12:00

Expected award period

Ends
31 Oct 2026, 23:59

Amendments

Entry 1
Description
Corrected the end date of Lot 1 to 31/12/2031 (It was originally listed as 31/12/2032 incorrectly)
Id
091098-2026

Lots and requirements

Entry 1
Id
3A
Title
Heating and General Mechanical
Description
Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, emergency response, repairs and minor works relating to heating and general mechanical building services. This includes boilers, heating systems, pumps, pressurisation equipment, pipework, hot water generation plant, mechanical distribution systems and associated equipment across the Council's property portfolio.
Status
active
Has Renewal
Yes

Value

Including VAT
960,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Entry 2
Id
3B
Title
HVAC Controls & Renewables
Description
Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, repairs and minor works relating to HVAC systems, air conditioning, ventilation systems, ductwork, building management systems (BMS), controls, renewable energy systems and associated specialist equipment across the Council's property portfolio.
Status
active
Has Renewal
Yes

Value

Including VAT
960,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Entry 3
Id
3C
Title
Water Hygiene & Specialist Water Systems
Description
Delivery of water hygiene management, Legionella control services, water risk assessments, monitoring, testing, sampling, disinfection, treatment systems maintenance and associated specialist water system services across the Council's property portfolio.
Status
active
Has Renewal
Yes

Value

Including VAT
480,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
70

Numbers

Entry 1
Number
70
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).
Entry 4
Id
4
Title
Lift Maintenance
Description
Planned Preventative Maintenance (PPM), reactive maintenance, emergency call-out, breakdown attendance, passenger release services, repairs and minor refurbishment works relating to lifts, platform lifts, stairlifts, goods lifts and associated lifting equipment across the Council's property portfolio.
Status
active
Has Renewal
Yes

Value

Including VAT
360,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2031, 23:59
Max Extent Date
31 Dec 2036, 23:59

Renewal

Description
The Council is issuing this tender to select a suitable Contractor to provide maintenance services for each individual lot for an initial period of 5 years, with possible yearly extensions for a further 5 years (5+1+1+1+1+1).

Items and delivery

Item 1
Id
3A
Related Lot
3A

Additional Classifications

Entry 1
Scheme
CPV
Id
45259300
Description
Heating-plant repair and maintenance work
Entry 2
Scheme
CPV
Id
45350000
Description
Mechanical installations
Entry 3
Scheme
CPV
Id
50712000
Description
Repair and maintenance services of mechanical building installations
Entry 4
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating
Item 2
Id
3B
Related Lot
3B

Additional Classifications

Entry 1
Scheme
CPV
Id
09331200
Description
Solar photovoltaic modules
Entry 2
Scheme
CPV
Id
42512000
Description
Air-conditioning installations
Entry 3
Scheme
CPV
Id
45315000
Description
Electrical installation work of heating and other electrical building-equipment
Entry 4
Scheme
CPV
Id
45331210
Description
Ventilation installation work
Entry 5
Scheme
CPV
Id
50711000
Description
Repair and maintenance services of electrical building installations
Entry 6
Scheme
CPV
Id
50730000
Description
Repair and maintenance services of cooler groups
Item 3
Id
3C
Related Lot
3C

Additional Classifications

Entry 1
Scheme
CPV
Id
71630000
Description
Technical inspection and testing services
Entry 2
Scheme
CPV
Id
71700000
Description
Monitoring and control services
Entry 3
Scheme
CPV
Id
71900000
Description
Laboratory services
Entry 4
Scheme
CPV
Id
90920000
Description
Facility related sanitation services
Entry 5
Scheme
CPV
Id
90733000
Description
Services related to water pollution
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
42416100
Description
Lifts
Entry 2
Scheme
CPV
Id
42419510
Description
Parts of lifts
Entry 3
Scheme
CPV
Id
45313100
Description
Lift installation work
Entry 4
Scheme
CPV
Id
50000000
Description
Repair and maintenance services
Entry 5
Scheme
CPV
Id
50750000
Description
Lift-maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
091098-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
25 Sept 2026, 15:25
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Tunbridge Wells Borough Council
Id
GB-PPON-PLDX-6964-RZQX

Identifier

Scheme
GB-PPON
Id
PLDX-6964-RZQX

Address

Street Address
Town Hall, Mount Pleasant Road, Kings Hill
Locality
Tunbridge Wells
Postal Code
TN1 1RS
Country
GB
Country Name
United Kingdom
Region
UKJ46

Contact

Name
Jack Cuthbertson
Telephone
01892554425

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Tunbridge Wells · UKJ46 · TN1 1RS · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 090607-2026Tender notice on Find a Tender ·
  2. 091098-2026Tender notice on Find a Tender ·