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PROCUREMENT OPPORTUNITY

Artificial Intelligence Innovation

Office of Rail and Road · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 13:26.

Opportunity overview

ORR is seeking a specialist Microsoft AI delivery partner to design, develop and implement three AI solutions within its Microsoft 365 environment. The requirement includes: (1) an AI-enabled records retention and SharePoint remediation solution to improve information governance, metadata management and retention compliance; (2) a Corporate Knowledge Agent to support knowledge discovery, evidence retrieval and expertise identification; and (3) a Strategic Workforce Planning Agent to support workforce forecasting, scenario modelling and resource planning. The scope includes discovery, solution design, development, configuration, testing, security assurance, deployment, documentation, training, knowledge transfer and handover, with all solutions to be fully operational and supported by ORR by project completion.

Classification

  • CPV72222300 — Information technology services

Lots

  • Lot 1£100k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ORR CT 26-34
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Tenders must be submitted electronically via the ORR eTendering Portal @ https://orr.ukp.app.jaggaer.com/go/8296696501A0D3091277 All bids must be uploaded to the portal before the stated deadline. The system allows suppliers to upload revised versions of their submissions up until the closing time, but late tenders will not be accepted. All clarification questions must also be submitted through the electronic portal for audit purposes. Responses will be shared with all bidders without identifying the source of the question. No electronic auction will be used in this procurement. Guidance on registering and using the portal can be found at: https://www.orr.gov.uk/about/procuring-goods-and-services/e-tendering

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
15 Oct 2026, 12:00

Enquiry period

Ends
1 Oct 2026, 12:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
120,000
Amount
100,000
Currency
GBP

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
26 Oct 2026, 00:00
Ends
9 Apr 2027, 23:59
Max Extent Date
9 Apr 2028, 23:59

Renewal

Description
ORR may extend the contract for up to 12 months beyond the initial term where additional time is required to complete implementation activities, provide post-implementation support, undertake further knowledge transfer, deliver enhancements to the implemented solutions, or support the expansion of capabilities to additional Microsoft 365 services or business areas. Any extension will be at ORR's sole discretion and subject to satisfactory supplier performance, continued business need and availability of funding.

Award criteria

Description
The contract will be awarded on the basis of the Most Advantageous Tender (MAT), assessed against quality and price criteria. Quality will be evaluated on methodology, delivery approach and relevant experience (60% weighting). Price/value for money will be evaluated at 40%

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72222300
Description
Information technology services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-22989
Document Type
biddingDocuments
Format
application/pdf
Entry 2
Id
A-22990
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 3
Id
A-22992
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 4
Id
090514-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Sept 2026, 12:06
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Office of Rail and Road
Id
GB-PPON-PMPH-6471-MDYY

Identifier

Scheme
GB-PPON
Id
PMPH-6471-MDYY

Address

Street Address
25 Cabot Square
Locality
London
Postal Code
E14 4QZ
Country
GB
Country Name
United Kingdom
Region
UKI42

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI42 · E14 4QZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 090514-2026Tender notice on Find a Tender ·