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PROCUREMENT OPPORTUNITY

Print Strategy - Multifunctional Devices (MFDs), Bulk Print and Hybrid Mail Market Engagement

Avon and Somerset Constabulary · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 06:56.

Opportunity overview

Print Strategy - Multifunctional Devices (MFDs), Bulk Print and Hybrid Mail Market Engagement for SW Police Forces

Classification

  • CPV30120000 — Photocopying and offset printing equipment
  • CPV64110000 — Postal services
  • CPV79810000 — Printing services
  • CPV79823000 — Printing and delivery services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1233
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
30120000
Description
Photocopying and offset printing equipment
Entry 2
Scheme
CPV
Id
79810000
Description
Printing services
Entry 3
Scheme
CPV
Id
64110000
Description
Postal services
Entry 4
Scheme
CPV
Id
79823000
Description
Printing and delivery services

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Four of the Police Forces within the South West region (Devon & Cornwall Police, Wiltshire Police, Gloucestershire Police and Dorset Police) have contracts in place for multi-functional devices (MFDs) which are due to end in September 2027. Avon and Somerset have a separate contract in place for MFDs which is due to end in 2029. For bulk printing, all Forces with the exception of Avon and Somerset use a mix of in-house print rooms and outsourced printing services and Avon and Somerset outsource all of their bulk print requirements under a contract, which is due to end in April 2027. In terms of hybrid mail, Devon and Cornwall have a contract in place for their Road Safety Team. Dorset are in contract mobilisation for a hybrid mail provision for their Central Ticket Unit and Wiltshire will shortly be awarding a contract for hybrid mail for their requirements Forcewide. The purpose of this Market Engagement Notice is to engage with the market to identify best practice, understand emerging technologies and service innovations, and gain insight into evolving supplier capabilities with regards to printing. This engagement will help ensure that any future contract delivers a cost-effective, secure, and sustainable print and document management solution(s) that maximises operational efficiency and value for money. Feedback received will help to inform the development of the final specification and procurement strategy. We recognise that not all suppliers will be able to provide the full range of services within the scope of this market engagement exercise. Suppliers that are able to provide only some of the services are still encouraged to participate. Please confirm your interest to participate in the SWPPS Market Engagement for Print Strategy and receive the Pre Market Engagement Questionnaire, by responding to this notice to michelle.o'mahony@devonandcornwall.pnn.police.uk. The Pre-Market Engagement Questionnaire includes some customer background information and questions relevant to the project. We are open to brief Microsoft Teams clarification meetings upon request if there are specific areas you wish to discuss. A summary of any significant information shared during these meetings may be anonymised and published to all interested parties. The closing date for pre-market engagement questionnaire returns will be midday on 8th October 2026. SWPPS are committed to ensuring fairness, openness and transparency. This market engagement exercise is being conducted in accordance with the Procurement Act 2023. This notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to this notice. This notice does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.
Due
8 Oct 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
090331-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
23 Sept 2026, 17:02
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Avon and Somerset Constabulary
Id
GB-PPON-PCBG-5572-BPZL

Identifier

Scheme
GB-PPON
Id
PCBG-5572-BPZL

Address

Street Address
Police Headquarters, Valley Road, Portishead, Bristol, BS20 8QJ
Locality
Bristol
Postal Code
BS20 8QJ
Country
GB
Country Name
United Kingdom
Region
UKK12

Contact

Name
Michelle O'Mahony

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Devon and Cornwall Police
Id
GB-PPON-PJZW-2866-PYJW

Identifier

Scheme
GB-PPON
Id
PJZW-2866-PYJW

Address

Street Address
Police Headquarters, Middlemoor, Exeter, Devon, EX2 7HQ
Locality
Exeter
Postal Code
EX2 7HQ
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Name
Michelle O'Mahony

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 3
Name
Dorset Police
Id
GB-PPON-PXRC-3544-CJTZ

Identifier

Scheme
GB-PPON
Id
PXRC-3544-CJTZ

Address

Street Address
Police Headquarters, Winfrith, Dorchester, Dorset, DT2 8TZ
Locality
Dorset
Postal Code
DT2 8TZ
Country
GB
Country Name
United Kingdom
Region
UKK25

Contact

Name
Michelle O'Mahony

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 4
Name
Gloucestershire Constabulary
Id
GB-PPON-PMZC-4976-TPXT

Identifier

Scheme
GB-PPON
Id
PMZC-4976-TPXT

Address

Street Address
Police Headquarters, 1 Waterwells Drive, Quedgeley, Gloucestershire, GL2 2AN
Locality
Gloucestershire
Postal Code
GL2 2AN
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Name
Michelle O'Mahony

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 5
Name
Wiltshire Police
Id
GB-PPON-PNGJ-9878-JTJD

Identifier

Scheme
GB-PPON
Id
PNGJ-9878-JTJD

Address

Street Address
Police Headquarters, London Road, Devizes, Wiltshire, SN10 2DN
Locality
Wiltshire
Postal Code
SN10 2DN
Country
GB
Country Name
United Kingdom
Region
UKK15

Contact

Name
Michelle O'Mahony

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Bristol · UKK12 · BS20 8QJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 090331-2026Preliminary market engagement notice on Find a Tender ·