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PROCUREMENT OPPORTUNITY

ID 6727437 - DoF - Collaborative Arrangement for Provision of Vehicle Fuel and Electric Charging Card Services

Department of Finance · Tender notice on Find a Tender

Tender information last checkedLast checked 22 Sept 2026, 15:50.

Opportunity overview

The Department of Finance, Construction and Procurement Delivery (CPD) is seeking to appoint a Supplier for the provision of vehicle Fuel Cards and associated services as well as electric vehicle Charge Cards. This is a collaborative arrangement, and the details of all Service Recipients can be found at Schedule 17. Additional Service Recipients, being public sector bodies may be added to this Schedule at any point during the lifetime of this Contract. This Contract will run for an initial period of 5 years, and an additional period to allow for implementation (6 months for Lot 1 and 3 months for Lot 2). There will be two optional extension periods of up to two years each.

Classification

  • CPV09100000 — Fuels
  • CPV09132000 — Petrol
  • CPV09134100 — Diesel oil
  • CPV09134200 — Diesel fuel
  • CPV30163000 — Charge cards
  • CPV30163100 — Agency fuel cards

Lots

  • Provision of Vehicle Fuel Card and Associated Services£36m
  • Provision of Vehicle (EV) Charging Cards and Associated Services£1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0777af
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Has Recurrence
Yes
Published risks
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023. Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Contracting Authority may during the process refine the wording and / or weighting of an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. The Contracting Authority reserves the right amend the stages of the competitive flexible procurement process. The process described above is indicative only and the finalised process will be provided in the tender documents.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
19 Oct 2026, 15:00

Enquiry period

Ends
9 Oct 2026, 15:00

Expected award period

Ends
9 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
30 Dec 2031, 23:59

Contract terms

Financial Terms
Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract across a diverse range of clients.

Lots and requirements

Entry 1
Id
1
Title
Provision of Vehicle Fuel Card and Associated Services
Description
A fuel card is a payment product for organisations that enables drivers to purchase road fuels and associated services (i.e. oils & lubricants) for the vehicles they use for business purposes; essentially a payment card for vehicle related purchases.
Status
active
Has Renewal
Yes

Value

Including VAT
43,200,000
Amount
36,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
AC1 - Fuel Card Coverage
Description
As per tender documentation

Numbers

Entry 1
Number
14
Weight
percentageExact
Criterion 2
Type
quality
Name
AC2 - Implementation
Description
As per tender documentation

Numbers

Entry 1
Number
10.8
Weight
percentageExact
Criterion 3
Type
quality
Name
AC3 - Contract and Account Management
Description
As per tender documentation

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
AC4 - Social Value
Description
As per tender documentation

Numbers

Entry 1
Number
5.2
Weight
percentageExact
Criterion 5
Type
price
Name
AC5 - Total Contract Price
Description
As per tender documentation

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 May 2032, 23:59
Max Extent Date
31 May 2036, 23:59

Renewal

Description
2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.
Entry 2
Id
2
Title
Provision of Vehicle (EV) Charging Cards and Associated Services
Description
An EV charging card is a payment, access and account management product for organisations that enables drivers to access and pay for electric vehicle charging for vehicles they use for business purposes
Status
active
Has Renewal
Yes

Value

Including VAT
1,200,000
Amount
1,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
AC1 - Electric Vehicle Charging Card Coverage
Description
As per Tender Documentation

Numbers

Entry 1
Number
14
Weight
percentageExact
Criterion 2
Type
quality
Name
AC2 - Implementation
Description
As per Tender Documentation

Numbers

Entry 1
Number
10.8
Weight
percentageExact
Criterion 3
Type
quality
Name
AC3 - Contract and Account Management
Description
As per Tender Documentation

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
AC4 - Social Value
Description
As per Tender Documentation

Numbers

Entry 1
Number
5.2
Weight
percentageExact
Criterion 5
Type
price
Name
AC5 - Total Contract Price
Description
As per Tender Documentation

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 May 2032, 23:59
Max Extent Date
31 May 2036, 23:59

Renewal

Description
2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
30163000
Description
Charge cards
Entry 2
Scheme
CPV
Id
30163100
Description
Agency fuel cards
Entry 3
Scheme
CPV
Id
09100000
Description
Fuels
Entry 4
Scheme
CPV
Id
09132000
Description
Petrol
Entry 5
Scheme
CPV
Id
09134200
Description
Diesel fuel
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
30163000
Description
Charge cards
Entry 2
Scheme
CPV
Id
30163100
Description
Agency fuel cards
Entry 3
Scheme
CPV
Id
09100000
Description
Fuels
Entry 4
Scheme
CPV
Id
09132000
Description
Petrol
Entry 5
Scheme
CPV
Id
09134100
Description
Diesel oil

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
089705-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
22 Sept 2026, 14:40
Format
text/html

Planning and budget

No Engagement Notice Rationale
Preliminary Market Engagement was undertaken for this competition in order to better inform the direction the new procurement would take following the end of the current CCS Framework.

Buyer, suppliers and contacts

Organisation 1
Name
Department of Finance
Id
GB-PPON-PVTL-7513-YWVJ

Identifier

Scheme
GB-PPON
Id
PVTL-7513-YWVJ

Address

Street Address
303 Airport Road West
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies and Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
303 Airport Road West
Locality
Belfast
Postal Code
BT39ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint

Recorded locations

  • Buyer location · Belfast · UKN06 · BT3 9ED · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 089705-2026Tender notice on Find a Tender ·