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PROCUREMENT OPPORTUNITY

High Voltage Maintenance Services

Ulster University · Tender notice on Find a Tender

Tender information last checkedLast checked 21 Sept 2026, 20:09.

Opportunity overview

The Supplier shall provide to the University routine servicing on each piece of High Voltage (HV) equipment in accordance with the latest version of the British Standards BS6626:2010, IEE Electrical Maintenance document and the Manufacturer’s Maintenance Schedule. The Supplier shall provide the following services: • Carry out inspection, testing and remedial repairs necessary as a result of both the planned maintenance servicing and break downs. • Call outs of all equipment forming part of the HV equipment to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University), except for vandalism, accidental damage or misuse. • Emergency call-out facility and training to University appointed personnel to assist with diagnosis of power failures prior to the emergency call-out procedure being instigated. • Training for University appointed personnel. • SAP (Senior Authorised Person) attendances to cover instances where the University intends to renovate or expand its existing Estates and this would have an impact in the existing HV Infrastructure.

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1£219.6k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CfT_6343516
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
27 Oct 2026, 23:59

Enquiry period

Ends
14 Oct 2026, 23:59

Expected award period

Ends
27 Nov 2026, 23:59

Lot Details

No Lots Division Rationale
The reason for not dividing into lots is uniformity to ensure one service provider is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors.

Recurrence

Dates

Entry 1
Starts
19 Feb 2031, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
263,539
Amount
219,616
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Commercial Submission

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality Submission

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Starts
19 Feb 2027, 00:00
Ends
18 Feb 2030, 23:59
Max Extent Date
18 Feb 2033, 23:59

Renewal

Description
Initial term of 3 years with provision to extend for any periods up to and including 36 months.

Options

Description
The University reserves the right to change the indicative dates provided in the procurement documentation, and also for the removal and addition of any HV assets from/to the scope of this contract subject to further details being provided by NIE. The University also reserves the right to increase or decrease the frequency of asset overhauls. Such future changes to HV assets and overhaul frequency may change the actual contract price, which may be higher or lower that the prices stated in the Supplier’s Commercial Submission. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial three (3) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 36 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50000000
Description
Repair and maintenance services

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
089370-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Sept 2026, 17:54
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Ulster University
Id
GB-COH-RC000726

Identifier

Scheme
GB-COH
Id
RC000726

Address

Street Address
Finance Office, Cromore Road
Locality
Coleraine
Postal Code
BT52 1SA
Country
GB
Country Name
United Kingdom
Region
UKN0C

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Coleraine · UKN0C · BT52 1SA · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 089370-2026Tender notice on Find a Tender ·