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PROCUREMENT OPPORTUNITY

Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University

Kingston University Higher Education Corporation · Tender notice on Find a Tender

Tender information last checkedLast checked 21 Sept 2026, 18:44.

Opportunity overview

The services required consist of the following deliverables, to be covered under a formal Service Level Agreement: Planned Preventative Maintenance (PPM) – routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer’s recommendations. Reactive Maintenance – a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or ‘de-risk’ and repair. Planned Maintenance and Minor Works – planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University. Asset and Condition Appraisal – annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.

Classification

  • CPV42510000 — Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
  • CPV45259000 — Repair and maintenance of plant
  • CPV45259300 — Heating-plant repair and maintenance work
  • CPV50000000 — Repair and maintenance services
  • CPV50324200 — Preventive maintenance services
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV71314310 — Heating engineering services for buildings
  • CPV71315410 — Inspection of ventilation system

Lots

  • Lot 1AED 500k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPU-23-KU-UKO-924-DW-2026
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
21 Oct 2026, 12:00

Enquiry period

Ends
14 Oct 2026, 17:00

Expected award period

Ends
25 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
21 Sept 2032, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
600,000
Amount
500,000
Currency
AED

Award criteria

Weighting Description
The Contract will be awarded to the tenderer submitting the most advantageous tender; taking into account the following criteria/sub-criteria and weightings against which Participants will be scored:

Criteria

Criterion 1
Type
quality
Name
Procurement Specific Questionnaire
Description
Part 1 – Confirmation of core supplier information Part 2 – Additional exclusions information Part 3 – Conditions of participation
Criterion 2
Type
quality
Name
Knowledge and Experience
Description
Demonstrate the company's capabilities, expertise and experience in delivering the services
Criterion 3
Type
quality
Name
Delivery and Quality
Description
Demonstration of understanding KUSCO/ KU requirements, ability to deliver these to a high standard, and any added value/benefits offered
Criterion 4
Type
price
Name
Price
Description
Value of offer submitted

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2030, 23:59
Max Extent Date
31 Dec 2032, 23:59

Renewal

Description
There is an option to extend it for up to two further individual years beyond the Initial Term, subject to the satisfactory delivery of services and at the University’s sole discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42510000
Description
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Entry 2
Scheme
CPV
Id
45259000
Description
Repair and maintenance of plant
Entry 3
Scheme
CPV
Id
45259300
Description
Heating-plant repair and maintenance work
Entry 4
Scheme
CPV
Id
50000000
Description
Repair and maintenance services
Entry 5
Scheme
CPV
Id
50324200
Description
Preventive maintenance services
Entry 6
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating
Entry 7
Scheme
CPV
Id
71314310
Description
Heating engineering services for buildings
Entry 8
Scheme
CPV
Id
71315410
Description
Inspection of ventilation system

Delivery locations

Entry 1
Region
UKI63
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Kingston University e-procurement address
Entry 2
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 3
Id
089358-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Sept 2026, 17:25
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Kingston University Higher Education Corporation
Id
GB-UKPRN-10003678

Identifier

Scheme
GB-UKPRN
Id
10003678

Address

Street Address
Holmwood House Grove Crescent
Locality
Kingston upon Thames
Postal Code
KT1 2EE
Country
GB
Country Name
United Kingdom
Region
UKI63

Contact

Name
David Wilder

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Kingston upon Thames · UKI63 · KT1 2EE · United Kingdom
  • Delivery location · UKI63 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 089358-2026Tender notice on Find a Tender ·
  2. 089365-2026Tender notice on Find a Tender ·