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PROCUREMENT OPPORTUNITY

Arboricultural and Landscaping / Horticultural Framework

UNIVERSITY OF LANCASTER · Tender notice on Find a Tender

Tender information last checkedLast checked 21 Sept 2026, 18:44.

Opportunity overview

Lancaster University is looking to re-tender its Arboricultural and Landscaping / Horticultural Services, and aims to establish a framework for the following lots: Lot 1: Arboricultural Services Lot 2: Landscape & Horticultural Services Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated £0 to £5,000 per commission Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated £5,001 to £15,000 per commission Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated £15,001+ per commission Lot 3: Sports Pitch Reinstatement and Renovation Services Lot 4: Internal Greenery Maintenance Services

Classification

  • CPV77211300 — Tree-clearing services
  • CPV77211400 — Tree-cutting services
  • CPV77211500 — Tree-maintenance services
  • CPV77300000 — Horticultural services

Lots

  • Arboricultural Services£25k
  • Landscape & Horticultural Services£25k
  • Sports Pitch Reinstatement and Renovation Services£20k
  • Internal Greenery Maintenance Services£6k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. In-Tend Support: 0845 557 8079 E-mail: support@in-tend.com Any queries regarding this ITP must be directed via the In-Tend 'correspondence' function and not sent directly to individual Lancaster University employees or agents by email or otherwise. If you wish to be considered for tendering for this project: Complete and return the Procurement Specific Questionnaire (PSQ) enclosed at Schedule 1 of this ITP via In-Tend.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SP/26/1476
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. Website address: https://supplier.in-tend.co.uk/lancaster/home In-Tend Support: 0845 557 8079 E-mail: support@in-tend.com Any queries regarding this ITP must be directed via the In-Tend 'correspondence' function and not sent directly to individual Lancaster University employees or agents by email or otherwise. If you wish to be considered for tendering for this project: Complete and return the Procurement Specific Questionnaire (PSQ) enclosed at Schedule 1 of this ITP via In-Tend.
Expression Of Interest Deadline
19 Oct 2026, 10:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
A selection process will take place based on the responses to this Invitation to Participate document. Negotiation with preferred bidder (optional) at ITT Stage.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Type
closed
Description
On each occasion when these the services are required, Lancaster University will articulate the package of work and invite all suppliers appointed to the relevant Framework Lot to submit pricing for the package of work either via Mini-competition or Direct Award.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
14 Dec 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2031, 23:59

Lots and requirements

Entry 1
Id
1
Title
Arboricultural Services
Description
Tree management works will be mainly undertaken in accordance with the findings and recommendations of the Client's annual tree survey. Contractors will be asked to cost the specified works on an item-by-item basis. Issued contract work shall be completed within agreed timescales. Contractors are expected to provide a responsive emergency call-out service. Emergency tree works, including situations where trees pose an immediate risk to public safety, property, highways, or access routes, shall require attendance on site from the contractor within 24 hours of notification. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.
Status
active
Has Renewal
Yes

Value

Including VAT
30,000
Amount
25,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
8 Jan 2027, 00:00
Ends
7 Jan 2030, 23:59
Max Extent Date
7 Jan 2032, 23:59

Renewal

Description
Further 2 x 12-month extensions to be agreed upon satisfactory performance.
Entry 2
Id
2
Title
Landscape & Horticultural Services
Description
Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated £0 to £5,000 per commission Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated £5,001 to £15,000 per commission Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated £15,001+ per commission The University is seeking contractors capable of delivering a range of grounds maintenance, and landscape improvement works across its estate. Typical works may include grass cutting, hedge and shrub maintenance, weed control, litter collection, planting schemes, biodiversity projects, and hard and soft landscape enhancements. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.
Status
active
Has Renewal
Yes

Value

Including VAT
30,000
Amount
25,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
8 Jan 2027, 00:00
Ends
7 Jan 2030, 23:59
Max Extent Date
7 Jan 2032, 23:59

Renewal

Description
Further 2 x 12-month extensions to be agreed upon satisfactory performance.
Entry 3
Id
3
Title
Sports Pitch Reinstatement and Renovation Services
Description
The University is seeking contractors capable of delivering post-season sports pitch reinstatement and improvement works across its estate. Typical works may include full grass pitch renovation, decompaction, overseeding, topdressing, turf repairs, and small-scale drainage installations or repairs to improve surface performance and playability. Contractors must demonstrate the experience, resources, and specialist equipment necessary to deliver these works within agreed timescales and with minimal disruption to University activities.
Status
active
Has Renewal
Yes

Value

Including VAT
24,000
Amount
20,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
8 Jan 2027, 00:00
Ends
7 Jan 2030, 23:59
Max Extent Date
7 Jan 2032, 23:59

Renewal

Description
Further 2 x 12-month extensions to be agreed upon satisfactory performance.
Entry 4
Id
4
Title
Internal Greenery Maintenance Services
Description
The University is seeking contractors capable of delivering the maintenance and management of its internal living landscape features, including the Library Green Wall and Ficus Tree, with the potential for additional internal planted areas to be incorporated during the contract term. Typical works may include, irrigation management, pruning, plant health monitoring, pest and disease control, replacement planting, nutrient management, and general horticultural maintenance. Contractors must demonstrate the experience, specialist knowledge, and resources necessary to maintain high-quality internal planting displays and support the health and longevity of these assets.
Status
active
Has Renewal
Yes

Value

Including VAT
7,200
Amount
6,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
8 Jan 2027, 00:00
Ends
7 Jan 2030, 23:59
Max Extent Date
7 Jan 2032, 23:59

Renewal

Description
Further 2 x 12-month extensions to be agreed upon satisfactory performance.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77211300
Description
Tree-clearing services
Entry 2
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 3
Scheme
CPV
Id
77211500
Description
Tree-maintenance services
Entry 4
Scheme
CPV
Id
77300000
Description
Horticultural services

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
77211300
Description
Tree-clearing services
Entry 2
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 3
Scheme
CPV
Id
77211500
Description
Tree-maintenance services
Entry 4
Scheme
CPV
Id
77300000
Description
Horticultural services

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
77211300
Description
Tree-clearing services
Entry 2
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 3
Scheme
CPV
Id
77211500
Description
Tree-maintenance services
Entry 4
Scheme
CPV
Id
77300000
Description
Horticultural services

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
77211300
Description
Tree-clearing services
Entry 2
Scheme
CPV
Id
77211400
Description
Tree-cutting services
Entry 3
Scheme
CPV
Id
77211500
Description
Tree-maintenance services
Entry 4
Scheme
CPV
Id
77300000
Description
Horticultural services

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. In-Tend Support: 0845 557 8079 E-mail: support@in-tend.com Any queries regarding this ITP must be directed via the In-Tend 'correspondence' function and not sent directly to individual Lancaster University employees or agents by email or otherwise. If you wish to be considered for tendering for this project: Complete and return the Procurement Specific Questionnaire (PSQ) enclosed at Schedule 1 of this ITP via In-Tend.
Entry 3
Id
089343-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Sept 2026, 16:50
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
UNIVERSITY OF LANCASTER
Id
GB-COH-RC000657

Identifier

Scheme
GB-COH
Id
RC000657

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PHYT-3516-XDZY

Address

Street Address
Bailrigg
Locality
Lancaster
Postal Code
LA1 4YW
Country
GB
Country Name
United Kingdom
Region
UKD44

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Lancaster · UKD44 · LA1 4YW · United Kingdom
  • Delivery location · UKD4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 089343-2026Tender notice on Find a Tender ·