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PROCUREMENT OPPORTUNITY

Provision of Waste and Recycling Haulage Services for Conwy County Borough Council

Conwy County Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 22 Sept 2026, 12:55.

Opportunity overview

Conwy County Borough Council (the “Authority”) intends to procure a contract for the transportation of waste and recyclable materials from its waste management facilities to designated disposal and recycling sites. The Authority proposes to award a contract for an initial period of five (5) years, with the option to extend for a further two (2) years, to the successful supplier(s) (the “Service Provider”).

Classification

  • CPV90512000 — Refuse transport services

Lots

  • Lot 1£1.4m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/WasteHaulage2026
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes
Published risks
Vehicle breakdowns and fleet availability issues resulting in missed collections, delayed haulage, or reduced service capacity. Driver shortages, sickness, or recruitment difficulties affecting the contractor's ability to maintain scheduled services. Disposal facility or transfer station disruptions, including unplanned closures, reduced operating hours, or capacity restrictions. Significant increases in waste volumes beyond forecast levels, placing pressure on haulage resources and contract performance. Adverse weather conditions such as flooding, snow, ice, or high winds causing access restrictions and transport delays. Traffic congestion, road closures, or major incidents affecting journey times and service reliability. Fuel supply disruptions or significant fuel cost increases impacting operational costs and service delivery. Health and safety incidents involving vehicles, employees, contractors, or members of the public, resulting in service interruptions. Failure to comply with environmental legislation, permit conditions, or waste duty of care requirements, potentially leading to enforcement action or reputational damage. Industrial action affecting haulage operations, disposal facilities, or associated supply chains. Subcontractor performance failures where third-party operators are used to deliver part of the service. IT, communication, or tracking system failures affecting service scheduling, reporting, and performance monitoring. Financial instability of the contractor impacting their ability to continue delivering the service throughout the contract term. Changes in legislation, policy, or regulatory requirements necessitating operational changes and potentially increasing costs.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Tender Period

Ends
22 Oct 2026, 12:00

Enquiry period

Ends
14 Oct 2026, 12:00

Expected award period

Ends
1 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2032, 23:59

Contract terms

Financial Terms
Invoices are to be submitted electronically to P2PInvoices@conwy.gov.uk

Amendments

Entry 1
Description
Amend Price
Id
089537-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
1,680,000
Amount
1,400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Previous Experience and Specialist Skills
Description
Please provide information relating to your Organisation’s experience of similar contracts awarded to your Organisation in the last ten years, particularly within Local Government or other Public Sector Organisations

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 2
Type
quality
Name
Service Delivery Plan - Compliance
Description
Please explain how your organisation complies with all applicable waste transport, environmental and road transport legislation, including but not limited to: • Waste Carrier Registration • Operator Licensing • Environmental Protection Act Duty of Care requirements • Digital Waste Tracking requirement • Drivers' Hours Regulations • Tachograph Regulations Tenderers shall provide evidence of relevant certifications, licences and accreditations, together with details of the systems, procedures and controls used to monitor compliance, including arrangements for monitoring driver working hours and ensuring ongoing compliance with all applicable transport legislation.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Type
quality
Name
Service Delivery Plan - Health and Safety Management
Description
Please provide details of your organisation's risk management and health and safety procedures relevant to the delivery of the Services. Responses should include: • Health and safety management systems and governance arrangements; • Risk assessment processes • Safe systems of work • Driver and employee training arrangements • Incident reporting and investigation procedures • Monitoring procedures Tenderers should refer to Section 7 of the Service Specification Document.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Type
quality
Name
Service Delivery Plan - Environmental Performance and Carbon Reduction
Description
The Service Provider shall operate the Services in a manner that seeks to minimise fuel consumption, greenhouse gas emissions and unnecessary vehicle mileage. As part of the SDP, Tenderers shall demonstrate how they will achieve this through: • Route optimisation and scheduling • Vehicle utilisation and fleet efficiency measure • Driver behaviour and fuel-efficient driving initiatives • Measures to reduce idling and unnecessary vehicle movement • Fleet maintenance arrangements • Deployment of low-emission, alternative fuel and/or zero-emission vehicles where appropriate • Monitoring and reporting of fuel consumption, mileage and carbon emissions

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Type
quality
Name
Business Continuity and Contingency Arrangements
Description
Tenderers are required to outline the contingency measures in place to ensure continuity of haulage operations in the event of emergencies, incidents, or disruptions affecting the provision of the Services through a detailed Business Continuity Plan (BCP). Please refer to Section 6 of the Service Specification Document.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
price
Name
Price Schedule
Description
9.6 The rates submitted in the Price Schedule shall be deemed to be the full and inclusive consideration for the Services. Unless expressly stated otherwise, the rates shall include all costs, charges and expenses associated with the delivery of the Services, including but not limited to: • Labour costs, including overtime, standby payments, subsistence, insurance, pensions, accommodation and profit. • Vehicle costs, including acquisition, leasing, fuel, maintenance and related operating costs. • Maintenance and repair of vehicles, plant and equipment. • Establishment charges, administrative costs, overheads, postage, telephone and other communications costs • Small tools, consumables and other miscellaneous equipment. • The administration, supervision and management of subcontractors. • Compliance with all obligations, covenants and requirements set out in the Conditions of Contract and other Contract Documents. • Attendance at meetings with the Authority and all associated preparation and follow-up activities. Please complete Tables 1 to 9 of Appendix A, only. The Summary Sheet has been formulated to automatically populate using the information provided in Tables 1 to 9 and should not be completed manually.

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please see Invitation To Tender for the Legal and financial capacity conditions of participation.
Criterion 2
Type
technical
Description
Please see Services Specification for Technical ability conditions of participation.

Suitability

Sme
Yes

Contract period

Starts
21 Jan 2027, 00:00
Ends
20 Jan 2032, 23:59
Max Extent Date
20 Jan 2034, 23:59

Renewal

Description
Option to extend for 2-years

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90512000
Description
Refuse transport services

Delivery locations

Entry 1
Region
UKL13
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Bilingual advert
Entry 2
Id
L-2
Document Type
biddingDocuments
Description
Services Specification
Entry 3
Id
L-3
Document Type
biddingDocuments
Description
Instructions
Entry 4
Id
L-4
Document Type
biddingDocuments
Description
Invitation To Tender (ITT)
Entry 5
Id
L-5
Document Type
biddingDocuments
Description
Pricing Schedule - Please complete Tables 1 - 9 only. Please do not complete the summary table. The summary table contains pre-defined formulas and will be automatically populated using the data provided elsewhere within the pricing schedule. Any manual entries may overwrite the formulas and affect the accuracy of the calculations.
Entry 6
Id
L-6
Document Type
biddingDocuments
Description
CCBC T&C's
Entry 7
Id
L-7
Document Type
biddingDocuments
Description
CCBC Revised indemnity and insurance contract clause
Entry 8
Id
L-8
Document Type
biddingDocuments
Description
CCBC GDPR Policy
Entry 9
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 10
Id
089537-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
22 Sept 2026, 11:40
Format
text/html

Planning and budget

No Engagement Notice Rationale
A Preliminary Market Engagement Notice was not published as the haulage requirement is well understood, the market is established and competitive and the Council has sufficient market knowledge to proceed directly to tender. Formal market engagement was therefore considered disproportionate and unlikely to influence the procurement approach or deliver additional value.

Buyer, suppliers and contacts

Organisation 1
Name
Conwy County Borough Council
Id
GB-PPON-PQJH-8668-YMDV

Identifier

Scheme
GB-PPON
Id
PQJH-8668-YMDV

Address

Street Address
Coed Pella Offices
Locality
Colwyn Bay
Postal Code
LL29 7AZ
Country
GB
Country Name
United Kingdom
Region
UKL13

Contact

Name
Danielle Richards
Telephone
01492576002

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Colwyn Bay · UKL13 · LL29 7AZ · United Kingdom
  • Delivery location · UKL13 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 089228-2026Tender notice on Find a Tender ·
  2. 089537-2026Tender notice on Find a Tender ·