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PROCUREMENT OPPORTUNITY

GWR - Bulk Packed Oils, Lubricants and Greases

FIRST GREATER WESTERN LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:36.

Opportunity overview

Products are required to support are: Lot 1 - Oils, Lubricants and Greases Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval. Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.

Classification

  • CPV24951000 — Greases and lubricants
  • CPV39831200 — Detergents
  • CPV39831400 — Screen cleaners
  • CPV39831500 — Automotive cleaners

Lots

  • Oils, Lubricants and Greases£1m
  • Coolants, Antifreeze, Screenwash and AdBlue£1.4m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0775f0
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot. GWR may seek clarification of tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria.

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
19 Oct 2026, 18:00

Enquiry period

Ends
19 Oct 2026, 18:00

Expected award period

Ends
1 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
Oils, Lubricants and Greases
Description
Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment. Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
Status
active
Has Renewal
Yes

Value

Including VAT
1,200,000
Amount
1,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Type
quality
Name
Contract

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2027, 23:59
Max Extent Date
30 Nov 2029, 23:59

Renewal

Description
GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.
Entry 2
Id
2
Title
Coolants, Antifreeze, Screenwash and AdBlue
Description
Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities. Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
Status
active
Has Renewal
Yes

Value

Including VAT
1,680,000
Amount
1,400,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Type
quality
Name
Contract

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2027, 23:59
Max Extent Date
30 Nov 2029, 23:59

Renewal

Description
GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
24951000
Description
Greases and lubricants
Entry 2
Scheme
CPV
Id
39831200
Description
Detergents
Entry 3
Scheme
CPV
Id
39831400
Description
Screen cleaners
Entry 4
Scheme
CPV
Id
39831500
Description
Automotive cleaners

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
24951000
Description
Greases and lubricants
Entry 2
Scheme
CPV
Id
39831200
Description
Detergents
Entry 3
Scheme
CPV
Id
39831400
Description
Screen cleaners
Entry 4
Scheme
CPV
Id
39831500
Description
Automotive cleaners

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
088920-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
18 Sept 2026, 17:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
FIRST GREATER WESTERN LIMITED
Id
GB-COH-05113733

Identifier

Scheme
GB-COH
Id
05113733

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PXVG-2764-GZCQ

Address

Street Address
Milford House 1 Milford Street
Locality
Wiltshire
Postal Code
SN1 1HL
Country
GB
Country Name
United Kingdom
Region
UKK14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Wiltshire · UKK14 · SN1 1HL · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 088920-2026Tender notice on Find a Tender ·