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PROCUREMENT OPPORTUNITY

Pump Optimisation and Aeration Efficiency Analysis

THAMES WATER UTILITIES LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 15 Oct 2026, 12:51.

Opportunity overview

IMPORTANT: Please read this section before deciding whether you wish to register for this event. This section provides you with information regarding the scope of this procurement and details some of the key requirements that a successful applicant MUST be able to deliver. Thames Water intends to establish a single-lot, sole-supplier framework agreement for the provision of pump optimisation and aeration efficiency services across Thames Water operational assets. The scope of the framework includes monitoring, testing, and analysis of pumping and aeration systems and associated equipment. The objective is to identify and deliver opportunities to reduce whole-life costs, improve efficiency, and optimise performance across operational sites. The contract will include: - Fixed pricing structures with agreed review mechanisms. - Key performance indicators (KPIs) and performance monitoring requirements to ensure delivery against expected outcomes. - Requirements to support collaborative working and a transition from transactional delivery to strategic partnership. Suppliers will be expected to support a culture of continuous improvement and contribute to ongoing enhancement of processes and delivery approaches throughout the contract lifecycle. Delivery Model The anticipated delivery model will follow a structured approach comprising: - Initial site identification and data collection. - Project mobilisation and stakeholder engagement. - Efficiency and control studies to identify optimisation opportunities. - Approval to proceed to testing and monitoring. - Site-based testing and performance monitoring activities. - Review of outcomes, including business case validation. - Handover for delivery through relevant engineering or capital delivery mechanisms. The contract is expected to support a programme of approximately 200 tests across 60 operational sites during the AMP period. Further detail on the scope, service requirements, and call-off mechanisms will be provided within the procurement and contract documents. The following conditions would be considered as some of key requirements for a supplier to meet to be considered for this opportunity: • Must be able to cover the Thames Valley, London and Home Counties geographical area • Must have a proven track record in delivering measurable savings and innovation within the scope of this framework. Thames Water reserves the right to refine the award criteria. Please note that that deadline for asking for access to the PSQ & submitting of the PSQ is 19 October 2026, at 12:00pm.

Classification

  • CPV42122000 — Pumps
  • CPV71314200 — Energy-management services
  • CPV71314300 — Energy-efficiency consultancy services
  • CPV71621000 — Technical analysis or consultancy services
  • CPV71630000 — Technical inspection and testing services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FA2253
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
If you are interested in participating, please complete this form: https://forms.cloud.microsoft/e/TwfNidNtPD
Expression Of Interest Deadline
2 Nov 2026, 12:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Thames Water is seeking to establish a sole-supplier framework agreement for Pump Optimisation and Aeration Efficiency Analysis. The procurement process has been designed as a multi-stage procedure to enable Thames Water to evaluate technical and commercial proposals and engage with bidders. Bidders will submit a Pre-Selection Questionnaire (PSQ) via SAP Ariba to assess suitability, capability, and capacity. Bidders who successfully pass the selection stage will be invited to participate in the Invitation to Negotiate (ITN) stage. Bidders will be required to submit initial tenders setting out their proposed technical and commercial solutions. Following initial tenders, Thames Water may conduct clarifications, negotiations, and presentations to support understanding and refinement of proposals. Tenders will be evaluated in accordance with the award criteria set out in the procurement documents. Thames Water will evaluate final tenders and award a sole place on the framework to the supplier submitting the Most Advantageous Tenders based on the published award criteria. All procurement documents, communications, and submissions will be managed via SAP Ariba. Suppliers must register on the system and submit all responses through this platform. Further details of the procurement process, including evaluation methodology, scoring, and detailed requirements, will be provided in the procurement documents issued at each stage.

Special regime

utilities

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withoutReopeningCompetition
Type
closed
Description
The framework will be established as a single-lot, sole supplier framework agreement. Call-off contracts will be awarded directly to the appointed supplier, with competition taking place at the framework award stage. Thames Water intends to establish a collaborative and strategic working relationship with the appointed supplier, with a focus on delivering continuous improvement, innovation, and long-term value across the contract lifecycle. Pricing for the framework will be based on an agreed schedule of rates (rate card), which will form the basis for pricing all call-off contracts. The detailed structure and coverage of the rate card will be defined and agreed as part of the procurement process. Prices will be fixed for the initial three (3) year term of the framework agreement. Following this period, prices may be subject to adjustment in line with the Consumer Prices Index including owner occupiers' housing costs (CPIH). Any such adjustments will be subject to agreement between Thames Water and the Supplier and applied in accordance with the terms set out in the contract. The scope, programme, and pricing of individual call-off contracts will be agreed between Thames Water and the Supplier at the point of award, in line with the agreed rate card and contractual terms. The framework will include appropriate performance management and commercial governance arrangements, including the use of key performance indicators (KPIs) and regular review mechanisms, to ensure delivery of value for money and support a collaborative, high-performing supplier relationship. Further detail on the pricing structure, indexation mechanism, and call-off process will be provided in the procurement and contract documents.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
12 Oct 2026, 17:00

Expected award period

Ends
2 May 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 May 2034, 23:59

Amendments

Entry 1
Description
The Submission deadline changed to 2 November 2026 at 12:00pm
Id
097362-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
0
Amount
0
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
cost
Name
Commercial

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Suppliers must demonstrate appropriate legal and financial capacity. Financial standing will be assessed in line with Treasury requirements, including the use of Dun & Bradstreet reports. The successful supplier must hold, or commit to obtaining prior to contract award, the following minimum insurance levels: - Public Liability: £15,000,000 - Products Liability: £15,000,000 - Professional Indemnity: £10,000,000 - Third Party Property Damage: £5,000,000 Evidence of insurance or a commitment to obtain it will be required. Further details will be provided in the procurement documents.
Criterion 2
Description
All suppliers meeting the minimum mandatory requirements and exclusion criteria will be invited to submit a tender. Tenders will be evaluated in accordance with the award criteria detailed in the procurement documents.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
10 May 2027, 00:00
Ends
9 May 2030, 23:59
Max Extent Date
9 May 2035, 23:59

Renewal

Description
Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend by 1 year or longer, up to a maximum overall term of 8 years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42122000
Description
Pumps
Entry 2
Scheme
CPV
Id
71314200
Description
Energy-management services
Entry 3
Scheme
CPV
Id
71314300
Description
Energy-efficiency consultancy services
Entry 4
Scheme
CPV
Id
71621000
Description
Technical analysis or consultancy services
Entry 5
Scheme
CPV
Id
71630000
Description
Technical inspection and testing services

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
097362-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
15 Oct 2026, 11:17
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
THAMES WATER UTILITIES LIMITED
Id
GB-COH-02366661

Identifier

Scheme
GB-COH
Id
02366661

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNQQ-4647-DTCV

Address

Street Address
Clearwater Court
Locality
Reading
Postal Code
RG1 8DB
Country
GB
Country Name
United Kingdom
Region
UKJ11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Reading · UKJ11 · RG1 8DB · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 088891-2026Tender notice on Find a Tender ·
  2. 097362-2026Tender notice on Find a Tender ·