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PROCUREMENT OPPORTUNITY

Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead

Mole Valley District Council · Tender notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:37.

Opportunity overview

Mole Valley District Council invites tenders for the provision of Mechanical & Electrical Maintenance Services for The Swan Centre, Leatherhead. Estama (UK) Limited acts as the Managing Agent for The Swan Centre and is responsible for the day-to-day operational management of the Centre on behalf of MVDC. The successful Contractor will report operationally to Estama throughout the Contract term. The purpose of this procurement is to appoint a suitably qualified and experienced Contractor to provide comprehensive Mechanical and Electrical Maintenance Services to support the safe, compliant and efficient operation of The Swan Centre. The successful Contractor shall provide a fully managed maintenance service comprising planned preventative maintenance, reactive maintenance, statutory inspections and testing, emergency call-out services, compliance reporting and associated contract management. All works shall be undertaken within a live shopping centre environment and must be carefully planned to minimise disruption to tenants, visitors, contractors and the day-to-day operation of the Centre. The Commencement Date for the delivery of the services is scheduled to be on 1st February 2027. The Contract will be awarded for a period of 3 years until 31st January 2030, with an option to extend for a further 1-year period subject to performance and the absolute discretion of the Council.

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1AED 280k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
MVDC - 039161
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current also referred to as the South East Shared Services Procurement Portal. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
3 Nov 2026, 12:00

Enquiry period

Ends
20 Oct 2026, 17:00

Expected award period

Ends
4 Jan 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
336,000
Amount
280,000
Currency
AED

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Full details of this award criterion are contained in the tender documentation for this procurement exercise.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Full details of this award criterion are contained in the tender documentation for this procurement exercise

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2030, 23:59
Max Extent Date
31 Jan 2031, 23:59

Renewal

Description
One option to extend for 12 months only.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50000000
Description
Repair and maintenance services

Delivery locations

Entry 1
Region
UKJ26
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
088869-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
18 Sept 2026, 16:14
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Mole Valley District Council
Id
GB-PPON-PLXW-3796-VTMW

Identifier

Scheme
GB-PPON
Id
PLXW-3796-VTMW

Address

Street Address
Pippbrook
Locality
Dorking
Postal Code
RH4 1SJ
Country
GB
Country Name
United Kingdom
Region
UKJ26

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Dorking · UKJ26 · RH4 1SJ · United Kingdom
  • Delivery location · UKJ26 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 088869-2026Tender notice on Find a Tender ·