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PROCUREMENT OPPORTUNITY

Electronic Point of Sale (EPOS) and Catering Equipment and Ware (CEW) for On-Board Catering

Transport for Wales (TFW) · Transparency notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:38.

Opportunity overview

Transport for Wales (TfW) intends to award a contract directlyto ECR Solutions for the provision, support, maintenance and development of the Electronic Point of Sale (EPOS) and Stock Management System, which forms the core technology platform underpinning the Transport for Wales (TfW) On Board Catering operation. The proposed contract will beawarded for an initial term of three years, with options to extend for up to a further one years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ECR Solutions Limited

Matched by exact name
Published award value
£470.5k
Awarded
16 Sept 2026
Award ID
1
Status
pending
Identifier
GB-PPON PMWP-6349-WXPY
Location
KINGS LANGLEY, HERTFORDSHIRE, UKH23, WD4 8JP, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C001297.00
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
TfW proposes to award the contract directly to ECR Solutions under Section 41 of the Procurement Act 2023 and the relevant Schedule 5 direct award justification relating to technical and interoperability requirements, where only a particular supplier can reasonably deliver the requirement. The justification is based on the highly specialised and integrated nature of the ECR EPOS, stock management and At Seat Ordering solution. The system has been specifically developed to support TfW's railway catering operations and is fully integrated with existing handheld devices, payment systems, reporting infrastructure and customer ordering platforms. Replacing the solution would require significant redevelopment, reconfiguration and migration activity, resulting in substantial operational disruption, implementation costs and risks to service continuity, data integrity and financial reporting. TfW therefore considers that the requirement can only reasonably be met by the supplier and that a direct award represents the most proportionate and value-for-money approach. A direct award will ensure uninterrupted service delivery, protect existing investments and maintain the stability and functionality of a business-critical, rail-specific system.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Transport for Wales (TFW)
Id
GB-PPON-PPHD-4211-XYXJ

Identifier

Scheme
GB-PPON
Id
PPHD-4211-XYXJ

Address

Street Address
3 Llys Cadwyn
Locality
Pontypridd
Postal Code
CF37 4TH
Country
GB
Country Name
United Kingdom
Region
UKL15

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
ECR Solutions Limited
Id
GB-PPON-PMWP-6349-WXPY

Identifier

Scheme
GB-PPON
Id
PMWP-6349-WXPY

Address

Street Address
CHURCH HOUSE, CHURCH LANE
Locality
KINGS LANGLEY, HERTFORDSHIRE
Postal Code
WD4 8JP
Country
GB
Country Name
United Kingdom
Region
UKH23

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Title
Electronic Point of Sale (EPOS) and Catering Equipment and Ware (CEW) for On-Board Catering
Status
pending
Main Procurement Category
goods
Above Threshold
Yes
Has Renewal
Yes
Has Options
Yes

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Value

Including VAT
499,104
Amount
470,460
Currency
GBP

Suppliers

Supplier 1
Id
GB-PPON-PMWP-6349-WXPY
Name
ECR Solutions Limited

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2029, 23:59
Max Extent Date
1 Oct 2030, 23:59

Renewal

Description
Optional 1 year extension

Options

Description
optional 1 year extension

Related lots

1

Documents

Entry 1
Id
088806-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
18 Sept 2026, 15:28
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
1 Oct 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Pontypridd · UKL15 · CF37 4TH · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 088806-2026Transparency notice on Find a Tender ·
  2. 088817-2026Contract award notice on Find a Tender ·