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PROCUREMENT OPPORTUNITY

Provision of replacement Industrial & Commercial Customer Metering Equipment in connection with a Gas Distribution Network '27

Phoenix Energy Group Ltd · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 11:53.

Opportunity overview

Phoenix is seeking to commence a meter replacement programme for Industrial & Commercial meter installations and is looking to appoint Supplier(s) who can supply rotary positive displacement (RPD) and/ or turbine meters in support of this specific asset work. The initial contract period shall be four consecutive calendar years with an optional extension period, at Phoenix discretion, for a further four years. Whilst there is no guarantee of any minimum nor maximum workload, the estimated total number of meters required during the initial four-year period (2027 – 2031) is expected to be approximately 205 units of which 197 are RPD meters and 8 are turbine meters. Should an extension period be invoked, then the estimated number of meter replacements for the four-year extension period shall be expected to be approximately 86 RPD meters and 13 turbine meters. RPD variants are required in the flow range 65m3/hr to 400m3/hr (G40 to G250) and turbine variants in the flow range 650m3/hr to 4000m3/hr (G400 to G2500). Meters shall be approved under the Measuring Instruments Directive (2014/32/EU) and will display / register the quantity of gas passed in m3 (cubic metres). Meters are required to be delivered to the Greater Belfast area of Northern Ireland. g) Meters shall be compliant with the Pressure Equipment Directive (2014/68/EU). h) Meters shall be suitable for use in Zone 1 hazardous areas and approved under the ATEX Directive (2014/34/EU) as applicable.

Classification

  • CPV38420000 — Instruments for measuring flow, level and pressure of liquids and gases

Lots

  • Lot 1£400k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-077449
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
Expression Of Interest Deadline
15 Oct 2026, 12:00
Published risks
Note, throughout the duration of any Framework Agreement, the performance of the appointed Supplier(s) will be regularly monitored. Any continual failure on the part of the Supplier to deliver the required standards of service may constitute a material breach of the Agreement which, in turn, may result in termination.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Potential Suppliers wishing to be considered for the forthcoming Invitation to Tender process must first express their interest by completing the attached Pre-qualification Questionnaire (PQQ) and submitting it via eSourcingNI before expiry of the advised time and date for return. Such Applicants shall be assessed and scored based upon the relevance of their experience to the Supplies/ Services required. Only those Applicants that achieve the minimu score or more, as stated in the PQQ document, shall be considred for inclusion onto the subsequent Invitation to Tender process.

Special regime

utilities

Covered By

GPA

Participation Fees

Entry 1
Description
N/A
Id
ocds-h6vhtk-077449

Type

win

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
3
Method
withReopeningCompetition
Type
closed
Description
The purpose of this initial tender exercise is to eventually appoint suitably experienced Suppliers based upon agreed terms, specification and rates. Subsequent rate adjustments shall be carried out in the form of a mini tender competition between those Suppliers who were awarded a Framework Agreement following the initial tender process. Each Supplier will be issued with revised Schedules on an annual basis (or alternative frequency if operational demands deem more appropriate) and the revised prices received will, if accepted, be recorded by way of a Contract Variation. As per the initial submission, subsequent rates received as a result of each annual, or otherwise, mini competition will remain fixed for a minimum twelve-month period and not be subject to any inflationary increases. Rates received through each the mini competition will be subject to negotiation and so Suppliers may be required to demonstrate the methodology behind the rate build up in order to justify any subsequent increase. Such mini competitions shall be held regularly throughout the term of the overall Framework Agreement and shall relate only to pricing in that the terms & conditions along with the Specification shall remain unchanged unless a separate Contract Variation is issued accordingly. The main point being that the Suppliers will be asked to submit pricing details only.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
7 Oct 2026, 12:00

Expected award period

Ends
10 Dec 2026, 23:59

Contract terms

Financial Terms
Invoices that comply with the process stated in the Framework Agreement shall be paid by by BACS transfer, 30 days from the date of receipt.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
480,000
Amount
400,000
Currency
GBP

Award criteria

Weighting Description
As stated in the tender doscumentation.

Criteria

Criterion 1
Type
cost
Name
To establish the Most Advantageous Tender offer(s).
Description
The prequalification exercise will be utilised to establish a select list of suitably experienced Applicants who will then be invited to participate in a subsequent Invitation to Tender exercise. Relavent weightings with regards to technical and commercial shall be further stated in the Invittation to Tender document.

Second Stage

Minimum Candidates
2
Maximum Candidates
6

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Not applicable.
Criterion 2
Type
technical
Description
Succesful Applicants must clearly demonstrate previuos experience of fulfilling a contract(s) of similar scope and value.
Criterion 3
Description
As stated in PreQualification Questionnaire.
For Reduction
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2030, 23:59
Max Extent Date
31 Dec 2034, 23:59

Renewal

Description
Any contract extension shall be at the discretion of the Contracting Authority. This decision will be based upon both the performance of the Supplier(s) to date and the quantity of Goods required.

Options

Description
Whilst the Contracting Authority endeavours to provide an accurate quantity of the number of meters required, this is subject to change so the actual amount purchased, and so final contract value, cannot be fully ascertained in advance of contact award. Unit rates shall be sought and, if accepted, utilised to value the optional level of goods required.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
38420000
Description
Instruments for measuring flow, level and pressure of liquids and gases

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
Invitation to Tender documents shall be issued to those Applicants who successfully complete the pre-qualification execise via the eSourcingNI portal.
Entry 3
Id
088162-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
17 Sept 2026, 12:27
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Phoenix Energy Group Ltd
Id
GB-COH-NI032809

Identifier

Scheme
GB-COH
Id
NI032809

Address

Street Address
197 Airport Road West
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Name
Christopher Losty
Telephone
03454555555

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Belfast · UKN06 · BT3 9ED · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 088162-2026Tender notice on Find a Tender ·