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Invitation to Tender: 26078 Library Services Engage, Design and Fit out Contract - East Barnwell, Darwin Green, Whittlesey

Cambridgeshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 12:31.

Opportunity overview

The Library service operates thirty-three (33) locations around the county of Cambridgeshire, excluding Peterborough region who have different arrangements. The locations provide the traditional library services, but the services are evolving to become more of a local community centre providing places to study, or hold events, or talks. Many of the locations act as a ‘warm and cool spaces’, and are used by other County services to meet and discuss issues with residents about such services. This contract is to instruct suitable and sufficient bidder(s) who are able to engage with the Library team, and other stakeholders to understand the needs and intended outcome of the redevelopment of each of the library sites, and create designs which the successful bidder(s) can deliver. This contract will include the design and fit out of East Barnwell, Darwin Green, and Whittlesey. The key part of this contract is the engagement with the Library team to create final design options and approaches covering furniture, way points and signage etc…for each library site The Authority proposes to award up to three separate contracts, and enter into three (3) separate contracts (one for each library site). East Barnwell is expected to be the first project ,and it is anticipated to commence on 1st December2026. Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract. Bidders can bid for multiple lots, and may be awarded multiple lots. Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract. Bidders can access this opportunity by going to our Etendering system - Intend https://sell2.in-tend.co.uk/cambridgeshire/home Bidders is not already registered on the Cambridgeshire's Intend system will need to register before accessing the opportunity.

Classification

  • CPV39155000 — Library furniture
  • CPV39155100 — Library equipment
  • CPV79930000 — Specialty design services
  • CPV79932000 — Interior design services
  • CPV79934000 — Furniture design services
  • CPV92511000 — Library services

Lots

  • East Barnwell£60k
  • Darwin Green£150k
  • Whittlesey£60k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • 1. Visit https://sell2.in-tend.co.uk/cambridgeshire/home to access the In-Tend supplier portal; 2. Register/log-in and access the Cambridgeshire County Council company portal; 3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, Design and Fit Out - East Barnwell, Darwin Green, WhittleseyOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
26078
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
1. Visit https://sell2.in-tend.co.uk/cambridgeshire/home to access the In-Tend supplier portal; 2. Register/log-in and access the Cambridgeshire County Council company portal; 3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, Design and Fit Out - East Barnwell, Darwin Green, Whittlesey

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
26 Oct 2026, 12:00

Enquiry period

Ends
26 Oct 2026, 12:00

Expected award period

Ends
16 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
East Barnwell
Description
To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
72,000
Amount
60,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As stated in the tender documents
Criterion 2
Type
technical
Description
As stated in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
31 May 2027, 23:59
Max Extent Date
30 Nov 2027, 23:59

Renewal

Description
there is an option to extend for up to 6 months a defect period for up to 12 months following completion of project and handover, separate from the extension.

Options

Description
there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over.
Entry 2
Id
2
Title
Darwin Green
Description
To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings etc...
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
180,000
Amount
150,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As stated in the tender documents
Criterion 2
Type
technical
Description
As stated in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Aug 2027, 23:59
Max Extent Date
29 Feb 2028, 23:59

Renewal

Description
a 6 month extension could be applied. a defect period of up to 12 months will be undertaken following the completion and handover of the project separate to the extension.

Options

Description
there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over.
Entry 3
Id
3
Title
Whittlesey
Description
To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
72,000
Amount
60,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
cost
Name
Price

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As stated in the tender documents
Criterion 2
Type
technical
Description
As stated in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Aug 2027, 23:59
Max Extent Date
29 Feb 2028, 23:59

Renewal

Description
there is a 6 month option to extension a defects period of 12 months which will start following the completion and handover of the project.

Options

Description
there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
39155000
Description
Library furniture
Entry 2
Scheme
CPV
Id
39155100
Description
Library equipment
Entry 3
Scheme
CPV
Id
79930000
Description
Specialty design services
Entry 4
Scheme
CPV
Id
79932000
Description
Interior design services
Entry 5
Scheme
CPV
Id
79934000
Description
Furniture design services
Entry 6
Scheme
CPV
Id
92511000
Description
Library services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
39155000
Description
Library furniture
Entry 2
Scheme
CPV
Id
39155100
Description
Library equipment
Entry 3
Scheme
CPV
Id
79930000
Description
Specialty design services
Entry 4
Scheme
CPV
Id
79932000
Description
Interior design services
Entry 5
Scheme
CPV
Id
79934000
Description
Furniture design services
Entry 6
Scheme
CPV
Id
92511000
Description
Library services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
39155000
Description
Library furniture
Entry 2
Scheme
CPV
Id
39155100
Description
Library equipment
Entry 3
Scheme
CPV
Id
79930000
Description
Specialty design services
Entry 4
Scheme
CPV
Id
79932000
Description
Interior design services
Entry 5
Scheme
CPV
Id
79934000
Description
Furniture design services
Entry 6
Scheme
CPV
Id
92511000
Description
Library services

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
1. Visit https://sell2.in-tend.co.uk/cambridgeshire/home to access the In-Tend supplier portal; 2. Register/log-in and access the Cambridgeshire County Council company portal; 3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, Design and Fit Out - East Barnwell, Darwin Green, Whittlesey
Entry 2
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 3
Id
087799-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
16 Sept 2026, 14:10
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Cambridgeshire County Council
Id
GB-PPON-PJVB-3262-VGVJ

Identifier

Scheme
GB-PPON
Id
PJVB-3262-VGVJ

Address

Street Address
New Shire Hall Emery Crescent Enterprise Campus,
Locality
Alconbury Weald, Huntingdon
Postal Code
PE28 4YE
Country
GB
Country Name
United Kingdom
Region
UKH12

Contact

Name
Paul Tamanis-Laing

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Alconbury Weald, Huntingdon · UKH12 · PE28 4YE · United Kingdom
  • Delivery location · UKH12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 087799-2026Tender notice on Find a Tender ·