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PROCUREMENT OPPORTUNITY

PROVISION OF SECURITY GUARDING SERVICES AT THE BRITISH HIGH COMMISSION LUSAKA ZAMBIA

Foreign, Commonwealth and Development Office · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 12:26.

Opportunity overview

The Foreign, Commonwealth and Development Office (FCDO) requires the provision of integrated security services for the British High Commission, Lusaka, the High Commissioner’s Residence and diplomatic staff residences located in Lusaka, Zambia. The requirement includes: • Static guarding services; • Mobile patrol and response services; • Alarm monitoring and response services; • Access control and visitor management; • Security supervision and management; • Incident response and reporting; • Operations room and communications support. The contract is expected to commence on 1 February 2027 for an initial period of 36 months with an option to extend for a further period of up to 12 months. The Authority intends to appoint a suitably qualified and experienced security services provider with the capability, capacity, infrastructure, personnel, supervisory arrangements and operational resilience required to deliver services across multiple diplomatic locations within Lusaka. This notice relates to the Participation Stage of a Competitive Flexible Procedure. Suppliers will be assessed against Conditions of Participation and Selection Questionnaire requirements. Suppliers meeting the required capability thresholds will be shortlisted and invited to participate in the Invitation to Tender stage.

Classification

  • CPV79710000 — Security services

Lots

  • Lot 1£812.3k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f876
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Suppliers should access the FCDO eSourcing portal (Jaggaer) to view and participate in the opportunity referenced in this notice. Suppliers who are not yet registered should complete the online registration process at https://fcdo.bravosolution.co.uk/. All communications and clarification questions must be submitted through the messaging facility within the portal. Responses may be shared with all interested suppliers to ensure a fair and transparent process. The information provided in this notice is indicative only and may be subject to change. The Authority reserves the right not to proceed with any procurement or contractual arrangement.
Expression Of Interest Deadline
15 Oct 2026, 16:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement is being conducted using a two-stage Competitive Flexible Procedure under the Procurement Act 2023. Stage 1 – Invitation to Participate (Selection Stage): Suppliers will be assessed against Conditions of Participation, including exclusion grounds, economic and financial standing, legal capacity, technical capability, organisational standards, relevant experience, and project-specific selection questions. Responses will be evaluated in accordance with the published Selection Questionnaire evaluation criteria. Suppliers must achieve the minimum required thresholds and pass all mandatory requirements to progress. Up to eight (8) suppliers will be shortlisted and invited to the next stage. Stage 2 – Invitation to Tender (Tender Stage): Shortlisted suppliers will be invited to submit detailed technical and commercial tenders. The Authority may conduct clarification activities and dialogue with suppliers where necessary to refine solutions and improve understanding of proposals. Any dialogue will be conducted fairly and consistently across all participating suppliers. Award criteria and their weightings will be included within the Invitation to Tender documentation and will not be substantially altered once the Tender Stage commences. Following evaluation, the contract will be awarded to the supplier submitting the Most Advantageous Tender (MAT) where 60% will be allocated to technical evaluation and 40% will be allocated to commercial evaluation.

Special regime

defenceSecurity

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
25 Sept 2026, 14:00

Expected award period

Ends
6 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Jul 2031, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
942,265.22
Amount
812,297.6
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Techical avaluation
Description
Quality will assess the supplier's capability and proposed approach to delivering security guarding and associated security services in a high-risk operating environment, including operational delivery, contract management, mobilisation, workforce management, resilience, risk management, compliance and service quality. Full evaluation criteria, sub-criteria and scoring methodology will be provided in the Stage 2 procurement documents.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial Evaluation
Description
Price will be assessed using the Authority's pricing model and evaluation methodology. Pricing model will be provided in the Stage 2 procurement documents.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Financial Capacity (Pass/Fail): Suppliers will be assessed using information from the Central Digital Platform, submitted financial templates, and independent credit checks. A risk-based approach will be applied. Suppliers assessed as acceptable risk will meet the requirement; where higher risk is identified, further assurance (e.g. guarantees) may be required. Failure to demonstrate sufficient financial standing may result in exclusion. Only suppliers meeting both conditions will progress.
Criterion 2
Type
technical
Description
Technical responses for stage 1 will be evaluated using the published scoring methodology and weightings: Capability – 30%, Operational Readiness – 20% Professional Experience – 50%

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2030, 23:59
Max Extent Date
31 Jan 2031, 23:59

Renewal

Description
The Authority reserves the right, at its sole discretion, to extend the contract for a further period of up to 12 months The extension may be exercised where: Service performance is satisfactory; The Authority continues to have an operational requirement for the services; Funding remains available; The extension represents value for money for the Authority; and The supplier continues to meet all contractual, legislative and regulatory obligations.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79710000
Description
Security services

Delivery locations

Entry 1
Region
ZM
Country
ZM
Country Name
Zambia

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
090879-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
25 Sept 2026, 10:51
Format
text/html

Planning and budget

No Engagement Notice Rationale
The Authority did not publish a Preliminary Market Engagement Notice because sufficient market analysis and supplier engagement had already been undertaken to inform the procurement strategy and confirm market capability. The requirement will be openly competed through a Competitive Flexible Procedure to ensure fair and transparent access to all interested suppliers.

Buyer, suppliers and contacts

Organisation 1
Name
Foreign, Commonwealth and Development Office
Id
GB-PPON-PXRR-8771-PHVX

Identifier

Scheme
GB-PPON
Id
PXRR-8771-PHVX

Address

Street Address
King Charles Street
Locality
London
Postal Code
SW1A 2AH
Country
ZA
Country Name
South Africa
Region
ZA

Contact

Name
Goitse Mlangeni

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · ZA · SW1A 2AH · South Africa
  • Delivery location · ZM · Zambia

Notice and amendment history

5 published notice versions reviewed by ProcuraAxis.

5 VERSIONS
  1. 086588-2026Tender notice on Find a Tender ·
  2. 086591-2026Tender notice on Find a Tender ·
  3. 086593-2026Tender notice on Find a Tender ·
  4. 090314-2026Tender notice on Find a Tender ·
  5. 090879-2026Tender notice on Find a Tender ·