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PROCUREMENT OPPORTUNITY

BLC0225 Emergency Services Fleet Management Systems

BlueLight Commercial Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 19:42.

Opportunity overview

National Framework for Emergency Services Fleet Management Systems for Software As A Service (SAAS)

Classification

  • CPV48100000 — Industry specific software package
  • CPV50111100 — Vehicle-fleet management services

Lots

  • Lot 1£52.7m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BLC0225
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes
Published risks
Data Handling & Compliance, Business Continuity, Cyber Threat / Attack, Business Transition, Configuration and Customer Mobilisation, Data Migration, Data Integration & Exploitation. Workflow Management.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Competitive Flexible 2 stage process, Stage 1 Tender Stage PSQ & ITT. Stage 2 Software Demonstration

Participation Fees

Entry 1
Description
1% Levy of total net sales to be paid to BlueLight Commercial for Framework and Customer Management. See Framework Documents for further details.
Id
ocds-h6vhtk-06f74d

Type

win

Relative Value

Proportion
0.01
Monetary Value
award

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
8
Method
withAndWithoutReopeningCompetition
Period Rationale
The proposed framework term is five (5) years, with call off contracts of up to eight (8) years. This reflects the significant switching costs and complexity associated with fleet data transition, migration, ICT integration, and the cyber assurance and due diligence requirements applicable to national SaaS providers.
Type
open
Buyer Categories
UK Public Sector - BlueLight Commercial Customers / Members UK Police, Fire, Rescue Contracting Authorities and those who fall under one or more categories, including statutory successors: Police, Fire, Rescue, Crime Commissioners, Mayors Office and Local Authorities - England, Wales, Northern Ireland The College of Policing, Royal Gibraltar Police, Sovereign Base Areas Police (Cyprus), Civil Nuclear Constabulary, British Transport Police, Police Service of Northern Ireland,. Ministry of Justice, Home Office, Border Force, Department of Work & Pensions, Foreign Commonwealth & Development Office, Department Business & Trade, Department for Environment Food & Rural Affairs, including their associated agencies and non-departmental public bodies NHS Bodies as defined in Section 275 of the NHS Act 20026 including NHS Trusts, Ambulance Trusts, Local Authorities in England, Wales & Northern Ireland Combined Authorities
Description
Mini Competition & Direct Award. See tender documents for details.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
12 Oct 2026, 17:00

Enquiry period

Ends
7 Oct 2026, 17:00

Expected award period

Ends
7 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2031, 23:59

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
63,276,000
Amount
52,730,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
Framework Pricing based on a number of typical Scenarios

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Business Continuity and Cyber Incidence Response 
Description
Questions relating to   Business Continuity and Cyber Incidence Response against the requirements

Numbers

Entry 1
Number
9
Weight
percentageExact
Criterion 3
Type
quality
Name
Data Migration, Extraction and Ingestion
Description
Questions relating to Data Migration, Extraction and Ingestion against the requirements

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Type
quality
Name
Mobilisation & Implementation 
Description
 Questions relating to Mobilisation & Implementation against the requirements.

Numbers

Entry 1
Number
6
Weight
percentageExact
Criterion 5
Type
quality
Name
System Functionality 
Description
Questions relating to SaaS System Functionality against the requirements

Numbers

Entry 1
Number
8
Weight
percentageExact
Criterion 6
Type
quality
Name
Service Support & Management
Description
Questions relating to Service Support & Management  against the requirements

Numbers

Entry 1
Number
8
Weight
percentageExact
Criterion 7
Type
quality
Name
Training & Support
Description
Questions relating to Training & Support against the requirements

Numbers

Entry 1
Number
4
Weight
percentageExact
Criterion 8
Type
quality
Name
Social Value
Description
Questions relating to Social Value relative to the requirements.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 9
Type
quality
Name
Software Demonstration
Description
Questions relating to software demonstration against the requirements

Numbers

Entry 1
Number
20
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
BlueLight Commercial are using a Supplier Financial Risk Assessment Tool (SFRA) to assess financial capacity. The tool is based on the standard methodology used as standard by the Government Commercial Function (in their Financial Viability Risk Assessment Tool). The assessment will also apply to any other person or entity relied on to meet the conditions of participation relating to financial capacity, or to act as a guarantor, where relevant. Bidders must complete and return the SFRA as part of their submission. The ratios considered are: 1 Turnover Ratio 2 Operating Margin % 3 Free Cash Flow to Net Debt % 4 Net Debt to EBITDA Ratio 5 Interest Paid Cover Ratio 6 Acid Ratio/Quick Ratio 7 Group Exposure % Each ratio with be assessed and a total % financial appraisal score will be calculated to determine whether the Bidder’s submission is high, medium or low risk. An estimated individual annual local Contracting Authority value will form part of the consideration. See ITT Documents for further Information.
Criterion 2
Type
technical
Description
Bidders are required to hold the following organisational qualifications and / or standards, or equivalent: ISO27001 certification – Information Security Standard. Examples of equivalents may be national variants of ISO/IEC 27001 (e.g. JIS Q 27001) or by ISAE 3402 (International Standard on Assurance Engagements 3402,

Suitability

Sme
Yes

Contract period

Starts
26 Feb 2027, 00:00
Ends
25 Feb 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
086078-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Sept 2026, 16:16
Format
text/html

Planning and budget

No Engagement Notice Rationale
UK2 Preliminary Market Engagement Notice 2025/S 000-080367

Buyer, suppliers and contacts

Organisation 1
Name
BlueLight Commercial Limited
Id
GB-COH-12517649

Identifier

Scheme
GB-COH
Id
12517649

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PHNR-1637-NVGV

Address

Street Address
Lower Ground 5-8 The Sanctuary
Locality
London
Postal Code
SW1P 3JS
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Jason Croft

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI32 · SW1P 3JS · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 086078-2026Tender notice on Find a Tender ·